1. Country-Specific Features
  2. Netherlands Help Topics
  3. Netherlands-Specific SuiteApp
  4. Netherlands Localization
  5. Netherlands Payment Formats
  6. Setting Up Company Bank Records in the Netherlands

Setting Up Company Bank Records in the Netherlands

Note:

You must create company bank records from the Company Bank Details page for accurate validation and field sourcing. It is not a best practice to create company bank records by using SuiteScript APIs or CSV Imports.

Set up the bank account records that your company or subsidiaries will be using to send and receive electronic bank payments.

To set up company bank details in the Netherlands:

  1. Go to Payments > Setup > Bank Details > New.

  2. Complete the fields on the New Company Bank Details page.

    Field

    Description

    Name

    Enter a name for the bank record.

    GL Bank Account

    Select the GL account where the processed electronic bank payment transactions will be posted.

    Note:

    The Subsidiary and Currency fields are automatically populated when a GL Bank Account is selected. Subsidiaries are only available in NetSuite OneWorld. If a GL bank account is not available in the dropdown list, go to Setup > Accounting > Manage G/L > Chart of Accounts > New to create one. For more information, see Creating Accounts.

    Legal Name

    Enter your company's legal name. This will be used in the electronic bank payment files.

    Print Company Name

    Enter the company name that should appear on email notifications of payment transactions sent to vendors, employees, and customers.

    Marked by Default

    Check this box if you want the payment transactions for this bank account automatically checked when they are displayed in the Bill Payment Batches list and the Bill Payments form.

    EFT Template

    Select Equens-ClieOp, Equens-ClieOp (ING Bank), SEPA Credit Transfer (HSBC), or SEPA Credit Transfer (Netherlands).

    Important:

    Select Equens-ClieOp (ING Bank) if you are setting up your company's account in a bank that belongs to the ING Group. Select Equens-ClieOp to set up your company's account in other Dutch banks. ING banks support variant B of the ClieOp format. Other Dutch banks support variant C.

    DD Template

    Select SEPA Direct Debit (ABN AMRO).

    Note:

    The SEPA Direct Debit (ABN AMRO) template can process up to 3,000 transactions in a single payment run.

    File Cabinet Location ID

    Enter the internal ID of the folder that you created for storing payment format files. For more information, see Creating Folders in the NetSuite File Cabinet.

    File Name Prefix

    (Optional) Enter a prefix for the file number sequence. The prefix is attached to the beginning of each file number whenever this bank is used in creating a payment file.

  3. Click Save.

  4. Complete the additional bank detail fields..

    Field

    Description

    Department

    Select the department for payments made under this bank account.

    Class

    Select the class for payments made under this bank account.

    Location

    Select the location for payments made under this bank account.
    Note:

    For each category, you can set up to 50,000 classes, departments or locations. Setting up more than 50,000 for each category may slow down the loading of the dropdown list of categories.

  5. If you selected an EFT template, complete the applicable fields on the EFT Template Details subtab. The fields displayed are dependent on the EFT format selected.

    Note:

    The EFT Template Details subtab is not displayed if you did not select a value in the EFT Template field.

    Field

    Description

    Account Number

    Enter the 9-digit number that identifies your company's account in the bank.

    Sender Identification

    Enter information to identify your company as the sender of the payment.

    IBAN

    Enter your company's International Bank Account Number (IBAN).

    BIC

    Enter the Business Identifier Code (BIC), also called SWIFT code, of your company’s bank (eight or 11 characters).

    Company Id

    Enter the code the bank uses to identify your company. This is assigned by the bank.

    Issuer

    Enter the code the bank uses to identify fund transfers from your company. This is assigned by the bank.

    Address Line 1

    Enter the street address of your company’s bank.

    Address Line 2

    Enter the building, city, or town address of your company’s bank.

    Company Name

    Enter your company’s name.

    HSBC Connect Id

    Enter your company’s HSBC Connect Id.

    Country

    Select the country where your company is located.

    Process Bills Automatically

    Check this box if you want to process payment transactions for this bank account in batches. For more information, see Processing Bills and Expenses in Batches. Leave this box clear if you want to process payment transactions for this bank manually. For more information see, Manually Processing Bills and Expenses.

    Accounts Payable

    Select the accounts payable register where the payments will be posted.

    Hide Transactions

    Check this box if you want to hide the transaction lines on the Bill Payment Batches form when processing payments in batches. For more information, see Processing Bills and Expenses.

    Note:

    This feature is available if Process Bills Automatically is enabled or Marked by Default is enabled.

  6. If you selected SEPA Direct Debit (ABN AMRO) in the DD template, complete the applicable fields on the DD Template Details (SEPA Direct Debit (ABN AMRO)) subtab.

    Note:

    The DD Template Details subtab is not displayed if you did not select a value in the DD Template field.

    Field

    Description

    IBAN

    Enter your company's International Bank Account Number (IBAN).

    Company Name

    Enter your company’s name.

    Creditor ID

    Enter your company’s Creditor Identification number issued by your bank.

    BIC

    Enter your Bank Identifier Code/Swift Code (8 or 11 characters), which is used to identify banks worldwide.

  7. If you want to create multiple payment batches for this bank account, complete the fields on the Batch Details subtab.

    Field

    Description

    Batch Details Name

    Enter a name for the payment batch.

    Saved Search

    Select the search criteria to group the bills and expenses that will be included in the payment batch.

    Payment Schedule

    Select a payment schedule for when the payment batches should be automatically created and submitted for processing. To set up payment schedules, see Setting Schedules for Payment Batches. You can leave this field blank and choose to manually trigger the system to create payment batches by clicking Refresh Batch.

    Inactive

    Check this box if you want to make a payment batch inactive. When you mark a record as inactive, it is not displayed in lists and dropdown fields. However, the record remains in the system for future reference.

    Note:

    If you check the Inactive box for the main batch, bills that do not meet search criteria will not be included in the payment batch.

    Email Recipient

    Select the employee to whom a notification should be sent whenever payment batches are created per schedule.

  8. Click Add to save the payment batch. You can create more payment batches for the bank account.

  9. Click Save to save the company bank details.

If you want to set up approval routing for this bank account, see Setting Up Approval Routing for Payment Batches.

Additional Information

Related Topics

General Notices