Entering Company Credit Card Charges

To enter credit card transactions:

1. Go to Transactions > Bank > Use Credit Card.

2. Select the transaction type you want to enter:

   • Charge to record a purchase

   • Credit to record a credit on your account

   Note:

   For credit type transactions like returned items, tax posts to GST or VAT on Purchases.

3. Under Primary Information, enter a reference number from the credit card transaction if needed.

4. In the Vendor field, select the entity you are paying or the entity crediting you for a previous purchase.

   The currency field defaults to the currency on the entity record.

   In NetSuite OneWorld, the subsidiary appears under Classification.

5. In the Account field, select the credit card account for this transaction.

   The current balance of the credit card account appears in the Balance field.

   In NetSuite OneWorld, the list displays only credit card accounts with the same currency as the vendor.

   Note:

   The currency for a credit card account is always the currency of the subsidiary when the account was created. If you change the subsidiary to one with a different currency, the account keeps its original currency and is available only for transactions in that currency.

6. In the Amount field, enter the amount of the transaction.

7. Enter a different exchange rate if needed.

8. The Date field displays the current date.

   Enter a different date if needed.

9. If you use the Accounting Period feature, select a posting period.

   You can enter transactions only to open periods.

10. Enter a memo if needed.

Expenses

1. Under Expenses & Items, on the Expenses subtab, select the expense account.

   Available expenses are filtered by the selected vendor and subsidiary.

   Important:

   The Unbilled Receivable account appears in the account list when the Expand Account Lists accounting preference is enabled. Don't select this account. All debits and credits must be system-generated.

2. Enter the amount for the expense.

3. Enter memo if needed.

4. Enter a class, department, or location if needed.

5. If the expense is billable to a customer, select the customer and check the Billable box.

6. Click Add.

7. Repeat these steps for each expense you want to add to this credit card charge.

Items

1. To add items, on the Items subtab, select an item name or click Add Multiple to quickly add several items.

   Available items are filtered by the selected vendor and subsidiary.

2. Enter the item information.

   For details about entering item information, see Creating Item Records.

   Note:

   If you use NetSuite OneWorld and share the selected vendor with multiple subsidiaries, the item price is based on the item definition for the vendor and subsidiary. Changing the subsidiary could change the item price.

3. Click Add.

4. Repeat these steps for each item you want to add to this credit card.

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