Setup Requirements for Malaysia GST Audit File (GAF)

If you have installed the NetSuite Tax Audit Files SuiteApp, you must complete the following setup steps before generating the Malaysia GST Audit File (GAF):

• Set up tax preferences for Malaysia. Go to Setup > Accounting > Taxes > Set Up Taxes. For more information, see Setting Tax Preferences.

• Enter your company’s VAT/GST Registration Number and Business Registration Number (BRN).

  • If you do not have a OneWorld account, enter the VAT/GST Registration Number and BRN on the company information page. Go to Setup > Company > Company Information.

  • For OneWorld accounts, enter the VAT/GST Registration Number and BRN on the Malaysia subsidiary record. Go to Setup > Company > Classifications > Subsidiaries and select the Malaysia subsidiary.

• Set up subsidiary numbering for transactions. Go to Setup > Company > Auto-Generated Numbers. For more information, see Set Auto-Generated Numbers.

• Make sure that the Malaysia tax codes are set up correctly. See Malaysia GST Tax Codes.

• Fill in the BRN field on customer and vendor records. The BRN field is shown on the Financial tab of entity records when a Malaysia subsidiary is selected.

• Mark the Reference No. field on vendor bills as a required field. To do this, an account administrator must complete the following configuration tasks.

  1. Create a custom vendor bill transaction form. Do one of the following to select the form to customize.

     • Go to Transactions > Payables > Enter Bills. On the transaction form, click Customize then Customize Form.

     • Go to Customization > Forms > Transaction Forms. Click the Customize link next to the vendor bill form that you want to customize. For example, click the Customize link of the Standard Vendor Bill.

  2. Enter a name for the custom form. For example, Default Vendor Bill.

  3. Check the Form is Preferred box to make this the default form that displays when a user creates a vendor bill.

  4. On the Screen Fields subtab, look for Reference No. and check its corresponding box in the Mandatory column to mark the field as required on the custom form.

  5. Click Save.

• Mark the Check # field on checks as a required field. To do this, an account administrator must complete the following configuration tasks.

  1. Create a custom check transaction form. Do one of the following to select the form to customize.

     • Go to the Transactions > Bank > Write Checks. On the transaction form, click Customize then Customize Form.

     • Go to Customization > Forms > Transaction Forms. Click the Customize link next to the check form that you want to customize. For example, click the Customize link of the Standard Check.

  2. Enter a name for the custom form. For example, Default Check.

  3. Check the Form is Preferred box to make this the default form that displays when a user creates a check transaction.

  4. On the Screen Fields subtab, look for Check # and check its corresponding box in the Mandatory column to mark the field as required on the custom form.

  5. Click Save.

General Notices