Charge-Based Project Billing

Project Charge-Based Billing is a type of project billing in SuiteProjects. Project Charge-Based Billing is a comprehensive and flexible rules-based engine for processing various project activities and turning those into charges that can be included on project-related invoices. Charge Rules assigned to the project automate the creation of charges. There are several types of Charge Rules which can be created and combined depending on your billing requirements:

• Fixed Fee Charge Rules – Create a charge based on a defined amount on the Charge Rule and a triggering event (task/milestone completed, specific date(s) (one-time or recurrence), or project progress (hours-based percent complete)

• Time-Based Charge Rules – Create a charge based on time entry hours multiplied by billing rates defined by Employee, Service Item or Billing Class Rate Cards.

• Expense-Based Charge Rules – Create a charge based on expense report receipts recorded against the project as a pass-through cost with the ability to mark-up/down the receipt amount to be billed.

• Purchase Charge Rules – Create a charge based on purchase transactions (purchase orders and vendor bills) recorded against the project with the ability to mark-up/down the amount to be billed.

On charge-based billing projects there is a new option available – Billing Rate Card. This enables you to either select a customer specific rate card or a generally available rate card for billing your project. For more info on Billing Rate Cards, see Using Billing Rate Cards.

Charge rules offer flexibility in calculating the billable value of project activity. Charge rules can be based on:

• the completion of project milestones

• project progress

• time entered for projects

• expenses entered for projects

• fixed amount generated on fixed dates (for example, up front materials costs)

• purchase transactions entered for projects

Charge rules determine the amount and sometimes the date of the charges created. For more information, see Understanding Charge Rules.

Charge-Based Billing also gives you comprehensive oversight of the project billing process. The billing status of each project is summarized on the Financial subtab of the project record. From there you can view the pending charges and make them available for billing. For more information, see Approving Pending Charges.

You can also view the Project Billings Report to see a summary of billing for each customer and project.

To begin using Charge-Based Billing, see Setting Up Charge-Based Billing.

General Notices