Managing Routes

When you add a route to a sales order, the SuiteApp creates a route shipment record for the route. The record contains information such as route, ship date, sales order, truck, shipment stop number, manually update status, last modified by, and route stop number.

You can manage the route shipment records from the Manage Route Shipments page, accessible from Lists > Route Management > Manage Route Shipments.

You can apply one or more filters to view the desired route shipment records. Once filtered, the routes display in the left-side table in the Route Shipments section. The sales orders to be shipped on the selected route display in the right-side table in the Route Shipments section. Sales orders having any of the following statuses list on the Manage Route Shipments page:

• Pending Approval

• Pending Fulfillment

• Pending Billing / Partially Fulfilled

• Partially Fulfilled

The Amount column in the Routes and Sales Orders tables displays the amount in base currency of the customer’s subsidiary. If Multiple Currencies feature is enabled, the amount appears without a currency.

Filtering Route Shipment Records

Filter the route shipment records using one or more of the following filters:

• Location – Lists the active locations that are in the subsidiaries to which your role has access. The default location derives from the Default Sales Location preference in the Accounting preferences. If the preference is not set, then the first location in alphabetical order is selected by default.

• Route – Lists the routes available for the selected location. To select multiple routes, press and hold Ctrl and select the routes from the list.

• Customer – Lists the active customers. To select multiple customers, press and hold Ctrl and select the customers from the list.

• Ship date range – You can select the ship date range using the Ship Date From and Ship Date To fields. The default date in both the fields is the current date in the location’s time zone. The ship date range must meet the following criteria:

  • Date in Ship Date From field must be less than or equal to the date in Ship Date To field.

  • Date in both the fields must be greater than or equal to the current date.

  • Maximum date range must be 14 days, including the selected dates.

  • Date in both fields must be less than 90 days from the current date.

• Display No Route – When checked, the route records marked as No Route display in the Route Shipments section. For such routes, on the Manage Shipment Record page:

  • If the sales order line items have a different shipping address, then such line items list separately in the Sales Orders pane.

  • The number displayed in the Shipment Stop Number column does not have any significance.

  • The Address column lists line level shipping addresses.

  • When moving a sales order to a route that does not have No Route marked, the SuiteApp ignores line level shipping addresses of the sales order.

The Weight Units field enables you to select the unit of weight to be used in the route shipment records. You may see an asterisk beside the weight in the records. The asterisk indicates that item weight is not defined for one or more line items of sales order, and therefore, the displayed weight can be inaccurate. The item weight is checked only at the time of sales order creation. Any changes to item weight after the sales order creation are not considered for calculation on this page.

Shipment Stop Numbers

The Shipment Stop # column in the Sales Orders table of Manage Route Shipments page displays the delivery sequence of the shipments for the selected route. By default, this sequence matches the relative position of the route stop numbers.

For example, say there are five stops in a route with route stop numbers 1 through 5. However, on a particular day, delivery is required only on three stops of the route. In such case, the shipment stop number is sequenced from 1 through 3, with the relative position of the shipment stop numbers matching with those of the route stop numbers.

All sales orders that have the same delivery address have the same shipment stop number.

The sequence automatically updates as you add or remove sales orders with route using automatic route determination.

Moving Sales Orders Manually

You can also change the stop sequence by moving the stops manually. When you move a stop manually, following actions take place:

• The Manually Updated flag enables for the sales order.

• Any further updates, additions, or removal of sales orders on the route do not consider the manually updated sales order for automatic sequencing. For example, for route stops numbers 1 through 7, say you have deliveries only for stops 1, 3, 6, and 7.

  Route stop number	Sales orders for current route
  1	Yes
  2	No
  3	Yes
  4	No
  5	No
  6	Yes
  7	Yes

  The shipment stop numbers are by default sequenced as follows:

  Shipment stop numbers (Route stop numbers)
  1 (1)
  2 (3)
  3 (6)
  4 (7)

  If you manually move the shipment stop number 3 above 2, then the combination looks as shown below:

  Shipment stop numbers (Route stop numbers)	Manually Updated
  1 (1)	No
  2 (6)	Yes
  3 (3)	No
  4 (7)	No

  If you add a sales order for route stop number 2, that stop number is listed after the manually updated flag, as shown below.

  Shipment stop numbers (Route stop numbers)	Manually Updated
  1 (1)	No
  2 (6)	Yes
  3 (2)	No
  4 (3)	No
  5 (7)	No

Moving a Sales Order to a Different Route

In the Manage Route Shipments page, you can move sales orders from one route to another.

The following actions take place when you move the sales order:

• The shipment stop number is automatically updated in both the routes.

• If the shipment stop number of the target route has the Manually Updated flag enabled, then the flag is also enabled on the moved sales order.

You can also change the route from the Sales Order page. If the route shipment record for that stop has the Manually Updated flag enabled, then the flag is also enabled for the sales order.

General Notices