1. Order Management
  2. Billing and Invoices
  3. SuiteBilling
  4. SuiteBilling Management
  5. Using Item Records and Change Orders
  6. SuiteBilling Subscription Revisions

SuiteBilling Subscription Revisions

When you create, edit, or void a subscription change order, a subscription revision with the individual contract modifications and the associated revenue impacts is generated. Saving a change order stores all changes associated in the subscription revision.

Subscription revisions keep a record of all changes made to the subscription. You can track to a specific change order changes to contracts and revenue that are made after activation. You can also monitor changes to values thoughout the whole contract term. For fundamental information about subscription changes orders, see SuiteBilling Change Orders.

You can't delete a change order, but you can void it instead. Although voided change orders are still visible, they don't impact charge amounts, so you can track the revenue changes even after change orders is removed. For instructions, see Voiding a Change Order.

Viewing Subscription Revisions

Subscription revisions are on the Subscription Line record and the Subscription Change Order record.

For fundamental information about change orders, see SuiteBilling Change Orders.

To view a subscription revision:

  1. View a subscription revision in the following records:

    • On the Subscription Line record > Revisions subtab > Subscription Revision column

    • On the Subscription Change Order record > Lines subtab > Subscription Line Revisions column:

    For subscriptions activated before NetSuite version 20.1, editing or deleting them doesn't create new subscription revisions. New subscription revisions for a subscription that was activated before version 20.1 are created only when you next save a subscription change order.

    Subscription revisions have the following information:

    • Change Order Effective Date – Effective date of the change order.

    • Discount – Applied discount.

    • Price Plan – Associated price plan.

    • Revenue Element – For a Usage or Committed line, the revision includes a link to the Revenue Element that resulted from a specific modification. For One-Time, Recurring, and Overage lines, the revision includes links to Revenue Elements from specific modifications.

    • Created From Void – Indicates changes from a voided change order.

    • Applied to Change Order – Shows lines removed from a change order by clearing the Apply preference.

    • Created By – The user who created the revision.

    • End Date – The line end date when the change order and revision are created.

    For One-Time and Recurring line types, subscription revisions also include:

    • Quantity – The quantity of line items

    • Recurring Amount – The line's recurring amount.

    • Delta Quantity – The total change from the change order effective date to the line end date. For Evergreen subscriptions, the delta value is the Estimated Revenue Recognition End Date, or 3 years if Advanced Revenue Recognition is disabled.

    • Delta Amount – The change amount.

    • Total Contract Value – The Total Contract Value of the contract term for the subscription line.

Revisions and Revenue Impact For Evergreen Subscriptions

Updating the Estimated Revenue Recognition End Date of an Evergreen subscription increments the revision of Activate change order lines without a closed date or termination date.

The Estimated Revenue Recognition End Date field has these restrictions and behaviors:

  • When active evergreen subscriptions with non-voided Activate change orders and no termination or close date, the Estimated Revenue Recognition End Date can't be cleared or set to a date before the current date or the subscription start date.

  • If all subscription lines are in the Draft or Pending Activation status, or a have a non-voided Terminate change order, the Estimated Revenue Recognition End Date can be updated or cleared.

  • Updating the Estimated Revenue Recognition End Date doesn't change the end dates of terminated or one-time subscription lines.

  • If a line is activated, such as from voiding a Terminate change order, and the Estimated Revenue Recognition End Date is empty or before today's date, the system sets Estimated Revenue Recognition End Date to the first date after today from the following options:

    1. Subscription start date +3 years

    2. Activate or Void termination change order effective date +3 years

    3. Current date +3 years (guaranteed to be after current date)

    For example, if today's date is 1/1/2023, and the Subscription Start Date is 1/1/2016:

    The first option isn't used because its resulting date is 12/31/2019, which is before today's date.

    The second option is used only if the void termination date is after 1/1/2020, resulting in a date that's the same as or after today's date.

    If the first two options don't apply, the third option is used. The third option results in an end date of 12/31/2026.

General Notices