Creating Pledges

You can create an unconditional pledge, which is a promise to pay a specified amount by the due date. Agree upon the payment schedule with the donor (for example, on a $1,000 pledge, the schedule could be $200 per month, for five months).

When an unconditional pledge is entered and billed in its entirety, the revenue is marked as a pledge receivable that ages based on due dates from associated invoices.

For generic information about the Sales|Pledge order in NetSuite, on which this customized page is based, see Creating Sales Orders.

To create a pledge:

Go to Transactions > Sales > Enter Pledge | Orders.

NetSuite opens the Pledge | Order page.
From the Custom Form list, select the form you want to use. For example, NFP Pledge | Order.
From the Constituent list, select the constituent for the pledge.
In the Date field, enter or select a posting date for the pledge.

The current date is entered by default.
If required, change the Status of the pledge.

The default status is determined in your accounting preferences.

The status can be Pending Approval or Pending Fulfillment.
From the Appeal list, select an appeal if the pledge was received as part of a campaign.
In the Memo field, enter a note.

Memos can later be included on reports and searches.
If the donor does not have conditions on the pledge, check the Unconditional Promise box. The box is selected by default.

Note:
A pledge is unconditional if the donor has agreed to pay the pledged amount, as per the agreed-upon schedule, without any conditions. In NetSuite, when this box is selected, the entire amount has to be billed.

In some cases, the donor places a condition on the pledge, and one or more actions must be completed before pledge payments can begin. Track these conditional pledges by clearing the check box, and adding tasks for the required actions. The pledge order cannot be billed till the tasks are complete.

For details on creating tasks, see Working with CRM Tasks.
In the Sales Effective Date field, enter or select an effective date for the pledge.
From the Grant list, select the associated grant.
In the Items subtab, add items to the pledge.

The columns that appear are based upon your custom segments and the permissions set for your user role.
1. From the Items list, select the type of pledge item.
2. If applicable, enter a quantity and rate.
3. In the Amount field, enter the amount of the pledge item.
4. Populate the custom segment fields by selecting a Segment Code, or individually complete any of the following fields:
  - Restriction – If the constituent has not put any restrictions on the pledge, select Without Donor Restrictions. This field is required.
  - Program – Select the program that identified the purpose of the restriction, if applicable.
  - Time Restriction – Select the fiscal year for the revenue.
  - Region – Select the associated region.
  - Revenue Type – Set the revenue type to Donation.
  - Revenue Subtype – Set the revenue subtype to Pledge.
5. Enter additional information as necessary.
6. Click Add.
7. Repeat these steps for each line item.
Enter additional information as necessary. You can enter information related to shipping, billing, accounting, sales team, and communication. For details, see Creating Sales Orders.
Click Save.

To create a pledge:

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