Expense and Tax Mapping on Converted Transactions

When an inbound e-document is successfully processed, a vendor bill or a bill credit is generated based on the transaction type specified in the XML file. The way expenses and taxes are mapped into these transactions depends on your account’s tax configuration, specifically whether you are using legacy tax or SuiteTax.

Invoice Expense Mapping for Legacy Accounts

For accounts using legacy tax, expenses from inbound invoices are displayed on the Expenses subtab of the vendor bill or vendor credit as follows:

• Shipping and handling charges are entered as positive expense lines.

• Discounts are entered as negative expense lines.

• Each distinct tax from the inbound XML is added as a separate expense line. Multiple tax lines are supported.

All expense lines listed earlier are posted to the vendor’s default expense account on the vendor record.

Invoice Expense and Tax Mapping for SuiteTax Accounts

For accounts with SuiteTax enabled, the system maps taxes and expenses on the Expenses subtab of the vendor bill or vendor credit as follows:

• Shipping and handling charges are entered as positive expense lines.

• Discounts are entered as negative expense lines.

All the above listed expense lines are posted to the vendor’s default expense account.

Each distinct tax from the inbound XML is entered as a separate entry on the Tax Details subtab. Tax code, type, and amount are derived from the XML and the mapping. Per-line tax rates are applied when available.

Automatic Use Tax Calculation for SuiteTax Accounts

The Calculate Use Tax Automatically box on the vendor bill or vendor credit is checked automatically for accounts with SuiteTax. NetSuite uses the vendor’s tax settings to calculate tax during conversion and populates the use tax in the Tax Details subtab according to those settings.

General Notices