Vendor Bills in Amazon Settlement Sync

Expenses recorded against a sales order in Amazon settlement reports are posted as bills in NetSuite. As vendor bills, these expenses can be properly claimed from tax departments.

The Amazon Settlement sync processes settlement adjustments from Amazon into NetSuite as any of the following types:

The Amazon Settlement sync creates a vendor bill for the group of transactions with negative amounts linked to a sales order.

Creating the Settlement Items

When setting up Amazon Settlement Sync, you need to create the settlement items for the non-inventory settlement items that are for purchase.

To create the vendor fee settlement items:

  1. Log in to app.farapp.com.

  2. Select Amazon connector and the relevant account.

  3. Go to Settings > Other Transactions.

  4. Click the Settlement tab.

    The Settlement Settings page opens displaying the basic settings.

  5. Click Create Settlement Items.

  6. Create the vendor fee settlement item.

    1. Use the dropdown list to select the Income Account you want to use.

    2. Use the dropdown list to select the Expense Account you want to use.

    3. Click Create Items.

Configuring Vendor Bill and Vendor Credit Mappings

You need to create the mapping for the vendor bill and vendor credit items.

To create the vendor bill mapping:

  1. Log in to app.farapp.com.

  2. Select Amazon connector and the relevant account.

  3. Go to Mappings > Settlements.

  4. Click Add Mapping.

  5. In Transaction Type, select Vendor Bill.

  6. In NetSuite Field, select Vendor.

  7. Click Add Mapping.

  8. The new mapping is added as a new row in the Settlement Mappings table. On the vendor bill mapping that you created, select the appropriate value in the NetSuite Field/Fixed Value dropdown list.

  9. Click Save.

To create the vendor credit mapping:

  1. Log in to app.farapp.com.

  2. Select Amazon connector and the relevant account.

  3. Go to Mappings > Settlements.

  4. Click Add Mapping.

  5. In Transaction Type, select Vendor Credit.

  6. In NetSuite Field, select Vendor.

  7. Click Add Mapping.

  8. The new mapping is added as a new row in the Settlement Mappings table. On the vendor credit mapping that you created, select the appropriate value in the NetSuite Field/Fixed Value dropdown list.

  9. Click Save.

You can use the available mappings to map your other items as needed. To create settlement item mappings for the created vendor bill and vendor credit mappings, go to Mappings > Settlement Items.

Viewing Vendor Bills and Credits in NetSuite and NetSuite Connector

You can process the posted bills, credits, and other modifications in NetSuite. You can also view the details of the settlement report in NetSuite Connector.

Viewing Vendor Bills and Credits in NetSuite Connector

You can use the available Vendor Bills and Vendor Credits tabs when viewing settlement details to see the vendor bills and credits of the report. The relevant transactions are automatically segregated into the appropriate tabs.

To view settlement details, click the pencil icon on the settlement report row, then select View Settlement Details.

Viewing Vendor Bills and Credits in NetSuite

Vendor bills posted to NetSuite have the reference number prefixed with other-transaction followed by the settlement ID. You can then process the vendor bills and cash refunds in NetSuite accordingly.

Transaction Categorization in Settlement Reports

NetSuite Connector categorizes each Amazon SKU as either For Purchase or For Sale.

SKU

Category

A2ZGuaranteeRecovery

For Purchase

Adjustment

For Sale and For Purchase

Amazon Capital Services

For Purchase

Amazon Shipping Charges

For Purchase

Amazon Shipping Reimbursement

For Sale

BalanceAdjustment

For Purchase

BuyerRecharge

For Sale

ChargeBackRecovery

For Sale

COD

For Sale

COD Tax

For Sale

CODFee

For Purchase

Commingling VAT

For Sale (Positive in Order)

Commission

For Purchase (Negative in Order and Positive in Refund)

Commission Adjustment

For Sale (Positive in Order)

Commission IGST

For Purchase

CommissionCorrection

For Sale

COMPENSATED_CLAWBACK

For Purchase

Cost of Advertising

For Purchase

CouponRedemptionFee

For Purchase

CRETURN_WRONG_ITEM

For Sale

CS_ERROR_ITEMS

For Sale

CS_ERROR_NON_ITEMIZED

For Sale

Current Reserve Amount

For Sale

Customer Return

For Sale

Customer Service Issue

For Sale

Customs Reimbursement

For Sale

Damaged:Inbound

For Sale

Damaged:Outbound

For Sale

Damaged:Warehouse

For Sale

Discount Not Applied

For Purchase (?)

DisposalComplete

For Purchase

Early Reviewer Program fee

For Purchase

ExportCharge

For Purchase

FBA Inventory Storage Fee

For Purchase

FBA Pick & Pack Fee

For Purchase

FBA transportation fee

For Purchase

FBACustomerReturnPerOrderFee

For Purchase

FBACustomerReturnPerUnitFee

For Purchase

FBACustomerReturnWeightBasedFee

For Purchase

FBAInboundDefectFee_BAGGING

For Purchase

FBAInboundDefectFee_LABEL_ISSUE

For Purchase

FBAInboundDefectFee_SUFFOCATION_STICKER

For Purchase

FBAInboundDefectFee_TAPING

For Purchase

FBAInboundTransportationFee

For Purchase

FBAInboundTransportationProgramFee

For Purchase

FBAPerOrderFulfillmentFee

For Purchase

FBAPerUnitFulfillmentFee

For Purchase

FBAWeightBasedFee

For Purchase

Fee correction

For Sale and For Purchase

Fixed closing fee IGST

For Purchase

FixedClosingFee

For Purchase

FREE_REPLACEMENT_REFUND_ITEMS

For Sale

GetPaidFasterFee

For Purchase

GiftWrap

For Purchase – For Order and Refund

GiftwrapChargeback

For Purchase – For Order and Refund

GiftWrapTax

For Purchase – For Order and Refund

Grade and Resell Charge

For Purchase

Goodwill

For Purchase – For Refund

Imaging Services Fee

For Purchase

INBOUND_CARRIER_DAMAGE

For Sale

INCORRECT_FEES_ITEMS

For Sale

INCORRECT_FEES_NON_ITEMIZED

For Sale

Inventory Placement Service Fee

For Purchase

Inventory Storage Overage Fee

For Purchase

Item Not Received

-

LightningDealFee

For Purchase

LightningDealFee Special

For Purchase

Lost:Inbound

For Sale

Lost:Outbound

For Sale

Lost:Warehouse

For Sale

LowValueGoods-Principal

For Sale

LowValueGoods-Shipping

For Sale

LowValueGoodsTax-Principal

For Sale

LowValueGoodsTax-Shipping

For Sale

Manual Processing Fee

For Purchase

Manual Processing Fee Reimbursement

For Sale

MarketplaceFacilitatorTax-Giftwrap

For Sale

MarketplaceFacilitatorTax-Other

For Sale

MarketplaceFacilitatorTax-Principal

For Sale

MarketplaceFacilitatorTax-RestockingFee

For Sale

MarketplaceFacilitatorTax-Shipping

For Sale

MarketplaceFacilitatorVAT-Principal

For Sale

MarketplaceFacilitatorVAT-Shipping

For Sale

MiscAdjustment

For Sale and For Purchase

MISSING_FROM_INBOUND

For Sale

MISSING_FROM_INBOUND_CLAWBACK

For Purchase

MULTICHANNEL_ORDER_LOST

For Sale

NonSubscriptionFeeAdj

For Sale and For Purchase

Paid Services Fee

For Purchase

PAYMENT_RETRACTION_ITEMS

For Purchase

POS_NOSKU

For Sale

PREPFEE_REFUND

For Sale

Previous Reserve Amount Balance

For Sale

Principal_Promotion

For Sale

Premium Experience Fee

For Purchase

Premium Placement Service Fee

For Purchase

RE_EVALUATION

For Purchase

RefundCommission

For Purchase

RemovalComplete

For Purchase

REMOVAL_ORDER_DAMAGED

For Sale

REMOVAL_ORDER_LOST

For Sale

RestockingFee

For Sale

Return Adjustment

For Sale

ReturnShipping

For Purchase

REVERSAL_REIMBURSEMENT

For Sale

SAFE-T reimbursement

For Sale

SalesTaxServiceFee

For Purchase

Shipping

For Sale

Shipping label purchase

For Purchase

Shipping label purchase for return

For Purchase

Shipping Reimb.

For Sale

Shipping tax

For Sale

ShippingChargeback

For Purchase

ShippingHB

For Purchase

ShippingServicesRefund

For Sale

ShippingTax

For Sale

Storage Fee

For Purchase

StorageRenewalBilling

For Purchase

Subscription Fee

For Purchase

SubscriptionFeeCorrection

For Sale

Tax

For Sale – link to cash refund during refund

TaxDiscount

For Sale

TCS-CGST

For Sale

TCS-IGST

For Sale

Unplanned Service Fee – Barcode label missing

For Purchase

VariableClosingFee

For Purchase

WarehousePrep

For Purchase

WAREHOUSE_DAMAGE

For Sale

WAREHOUSE_DAMAGE_EXCEPTION

For Sale

WAREHOUSE_LOST

For Sale

WAREHOUSE_LOST_MANUAL

For Sale

Vine Enrollment Fee

For Purchase

Liquidation Adjustments

For Sale

General Notices