Support Document for People not Liable for VAT

This document is used to accredit the purchase of a good or service. The buyer must generate it when doing transactions with a vendor who is not obligated to issue a sales invoice or an equivalent document.

Technical-administrative Prerequisites

For this module’s proper functioning, the Colombia Localization package must be installed. This module uses libraries in the package. The initial configuration is also needed.

Prerequisites Setup

To set up the prerequisites for the Support Document

Go to Setup > Colombia Localization > Support Document Setup > New. Complete the subsidiary the setup applies to, the language, and the advanced template used to render the PDF.
Set up the Electronic Invoicing Numbering Setup record to configure the DIAN’s authorization. This setup should be done on the Vendor Bill.
Set up the resolution title and description if applies. Go to Customization > Translations > Manage Translations. Click the Strings tab and select CO Support Document from the Collection list. Now select the authorization and title labels to set them up according to each customer needs.

Development Feature Description

To generate a support document, you must create a vendor invoice type of transaction. Then you must select the resolution that was previously set up, on the CUFE Information tab, and check the Support Document box. With this, a resolution number will be assigned to the document. After clicking Save , the button for generating the support document appears.

Requirements for the Support Document

What is the Support Document?

It is the document used to prove the purchase of a good or service. The buyer must generate it when making transactions with a service provider that is not required to issue a sales invoice or an equivalent document.

When should you generate one?

The buyer must issue a support document to register the transaction that generates deductible taxes or operating costs. The document contains a number authorized by the DIAN when the vendor or service provider is not obliged to issue an invoice.

Vendor

Consider the following fields on the vendor record for the certification of the Support Document.

FIELD NAME	DESCRIPTION	FUNCTIONALITY
Company Name	Vendor's legal name.	Electronic Invoice
Email	Vendor's e-mail address.	Electronic Invoice
Primary Subsidiary	Subsidiary associated with the vendor.	Electronic Invoice
DIAN Nature	Regime applicable to an organism or entity.	Electronic Invoice
Colombia Document Type	Related to the identification number. For a Colombian legal person (jurídica), NIT is commonly used. For a natural person (natural), Cédula de Ciudadanía is used.	Electronic Invoice
Colombia Identification Number	Number that allows an unequivocal identification of the nature or legal person.	Electronic Invoice
DIAN Taxpayer's obligations	Fiscal obligations of the entity.	Electronic Invoice
Tax Schema	Tax schema of the entity.	Electronic Invoice
Tax Regime	Entity's tax regime.	Electronic Invoice
Third Party Entity	Third party associated to the transaction.	Electronic Invoice
SuiteTax Latam Engine Tax Regime	Tax regime to which the company or individual adheres.	Electronic Invoice

FIELD NAME

DESCRIPTION

FUNCTIONALITY

Company Name

Vendor's legal name.

Electronic Invoice

Email

Vendor's e-mail address.

Electronic Invoice

Primary Subsidiary

Subsidiary associated with the vendor.

Electronic Invoice

DIAN Nature

Regime applicable to an organism or entity.

Electronic Invoice

Colombia Document Type

Related to the identification number. For a Colombian legal person (jurídica), NIT is commonly used. For a natural person (natural), Cédula de Ciudadanía is used.

Electronic Invoice

Colombia Identification Number

Number that allows an unequivocal identification of the nature or legal person.

Electronic Invoice

DIAN Taxpayer's obligations

Fiscal obligations of the entity.

Electronic Invoice

Tax Schema

Tax schema of the entity.

Electronic Invoice

Tax Regime

Entity's tax regime.

Electronic Invoice

Third Party Entity

Third party associated to the transaction.

Electronic Invoice

SuiteTax Latam Engine Tax Regime

Tax regime to which the company or individual adheres.

Electronic Invoice

ADDRESS
Country	Country to be used for the address.	Electronic Invoice
Addressee	Entity's name that should appear on the shipping label.	Electronic Invoice
State	State associated to the address.	Electronic Invoice
City	Colombian city associated with the address.	Electronic Invoice
ZIP	Postal code the way it should appear.	Electronic Invoice
Address 1	Address with 50 characters.	Electronic Invoice

ADDRESS

Country

Country to be used for the address.

Electronic Invoice

Addressee

Entity's name that should appear on the shipping label.

Electronic Invoice

State

State associated to the address.

Electronic Invoice

City

Colombian city associated with the address.

Electronic Invoice

ZIP

Postal code the way it should appear.

Electronic Invoice

Address 1

Address with 50 characters.

Electronic Invoice

E-DOCUMENT
E-Document Package	The E-Document certification provider to be used for the entity's transactions.	Electronic Invoice
Generate PDF	Check this box to generate the PDF files of these transactions at the same time the e-documents get generated when the Generate button is clicked.	Electronic Invoice
Template and Sending Method Auto-Selection	Check this box to enable auto-selection of the template and the sending method, if only one template or one sending method is associated with the transactions of this entity.	Electronic Invoice

E-DOCUMENT

E-Document Package

The E-Document certification provider to be used for the entity's transactions.

Electronic Invoice

Generate PDF

Check this box to generate the PDF files of these transactions at the same time the e-documents get generated when the Generate button is clicked.

Electronic Invoice

Template and Sending Method Auto-Selection

Check this box to enable auto-selection of the template and the sending method, if only one template or one sending method is associated with the transactions of this entity.

Electronic Invoice

Bill

Consider the following fields on the bill for the certification of the Support Document.

E-DOCUMENT
E-Document Template	The template you select must be associated with the e-document certification provider assigned to this transaction.	Electronic Invoice
E-Document Sending Method
If the vendor has information in these fields, it is inherited from the transaction

E-DOCUMENT

E-Document Template

The template you select must be associated with the e-document certification provider assigned to this transaction.

Electronic Invoice

E-Document Sending Method

If the vendor has information in these fields, it is inherited from the transaction

CUFE_INFORMATION
DIAN Payment Method	Agreed payment method to cancel the invoice amount.	Electronic Invoice
DIAN Transaction Type	Transaction type associated with invoice records. It could be debit memo or invoice.	Electronic Invoice
DIAN Resolution	Resolution associated to the transaction used to assign the number.	Electronic Invoice
DIAN Operation Type	Transaction operation type code for electronic invoicing.	Electronic Invoice

CUFE_INFORMATION

DIAN Payment Method

Agreed payment method to cancel the invoice amount.

Electronic Invoice

DIAN Transaction Type

Transaction type associated with invoice records. It could be debit memo or invoice.

Electronic Invoice

DIAN Resolution

Resolution associated to the transaction used to assign the number.

Electronic Invoice

DIAN Operation Type

Transaction operation type code for electronic invoicing.

Electronic Invoice

Colombia has the following technological service providers (authorized by the DIAN) to certify this document:

Gosocket
Facture
Dispapeles

For more information, go to Setup > Colombia Localization > Electronic Invoicing Setup.

You can use only one technological service provider authorized by the DIAN at a time. You must inactivate the ones you do not use at the time.

As mentioned before, the vendor needs to have information in the E-document package field, according to the technological service provider selected before.

When all the information is complete in the setup, vendor, and bill, you can create the transaction and certification. Then you can see the PDF and XML files on the E-Document subtab.

General Notices