Adding Default ACH Payments for Vendors

With Intelligent Payment Automation, you can set default bank details for Automated Clearing House (ACH) payments to your vendors.

To add bank details for ACH payments

Go to Lists > Relationships > Vendors. View or edit the vendor you want to update.
On the Financials subtab, go to the Payment Instruments subtab and click New ACH. If you don't see this subtab, check if you have enabled Payment Instruments for your custom forms. For more information, see Enabling Payment Instruments for ACH Payment Setup.

On the Vendor Automated Clearing House page, enter values in the following fields:

Field	Description
Primary Information	-
Default	Check this box to make the bank details you entered the default bank for ACH payments.
Inactive	Check this box if you want to make this record inactive.
Vendor	Displays the vendor's name. The value in this field is sourced from the vendor record. This field is view only.
Mask	This fields displays masked bank account number of the vendor. This field is view only
Memo	Enter the text you want to appear in the Memo field.
Details	-
Account Owner Name	Enter the account owner listed for the bank account. This field is required.
Account Type	Select the account type. This field is required.
Bank Account Number	Enter the bank account number you want to use for ACH payments. This field is required.
Bank Name	Enter the bank name where the bank account is from.
Routing Number	Enter the routing number for the bank account. This field is required.

Field

Description

Primary Information

Default

Check this box to make the bank details you entered the default bank for ACH payments.

Inactive

Check this box if you want to make this record inactive.

Vendor

Displays the vendor's name. The value in this field is sourced from the vendor record. This field is view only.

Mask

This fields displays masked bank account number of the vendor. This field is view only

Memo

Enter the text you want to appear in the Memo field.

Details

Account Owner Name

Enter the account owner listed for the bank account. This field is required.

Account Type

Select the account type. This field is required.

Bank Account Number

Enter the bank account number you want to use for ACH payments. This field is required.

Bank Name

Enter the bank name where the bank account is from.

Routing Number

Enter the routing number for the bank account. This field is required.

Click Save.

A few things to keep in mind:

When you update the values for the default bank in these fields, BILL deletes the old record before creating a new one:
- Bank Account Number
- Routing Number
- Bank Name
- Account Owner Name
To verify the vendor account, BILL will make a small 0.01 USD deposit. If a debit block stops BILL from withdrawing that amount, the vendor keeps the deposit. This test helps spot accounts with debit blocks and makes sure future payments go smoothly.

Enabling Payment Instruments for ACH Payment Setup

If you use a custom form in your vendor records, ensure you enable Payment Instruments for your custom form. Otherwise, you won't be able to see the Payment Instruments subtab.

To enable Payment Instruments:

Go to Customization > Forms > Entry Forms. Click Edit next to your preferred vendor form.
In the Custom Entry Form page, click the Sublists subtab, and then click Financials.
Check the Show box for Payment Instruments.
Click Save.

General Notices