1. Administrator Guide
  2. Expenses
  3. Vehicles

Vehicles

If the Vehicles feature is enabled for your account, you can define vehicles in the Expenses and Invoices application settings.

To enable the Vehicle feature, go to Administration > Global Settings > Optional Features and check the Enable the Vehicle feature box.

After one or more vehicles have been set up, the Vehicle drop-down list is available on mileage receipts in the Expenses application and on mileage expense charges you create in the Invoices application.

Note:

If you have created mileage expense items as regular receipts, the vehicle drop down list is not available. Vehicle designation is only available on mileage receipts. So if your company has a preference to indicate company car usage, for example, the mileage expense item must be created under a mileage receipt type.

To enter a Vehicle:

  1. Go to Administration > Application Settings > Expenses > Vehicles.

  2. Select New Vehicle from the Create Button.

  3. Enter the Vehicle name. This could be a name such as Bill White's Ford Taurus, a company vehicle number, or a license plate/tag number.

  4. Select the Fuel type and Ownership from the drop-down lists.

  5. Enter the Engine size, if known.

  6. Click Save.