1. User Guide
  2. Timesheets Application
  3. Working with Timesheets
  4. Updating a Timesheet and Entering Time

Updating a Timesheet and Entering Time

After you create a timesheet, you can update it and add or modify time entries at any time before you submit the timesheet for approval.

Note:

You can only update open and rejected timesheets.

To view and update a timesheet

  1. Go to Timesheets > Timesheets – [Select Open or Rejected] > [Select a timesheet].

    The timesheet record appears and shows the time entry grid on the Edit tab by default.

  2. Update information in the following tabs:

    • Edit – This tab includes the time entry grid where you can add and update time entries.

    • Properties – This tab holds general information for the timesheet, default values for new rows you add to the time entry grid, notes and attachments. Depending on your access profile, you can add, remove, update or download attachments. See Working with Attachments.

  3. Click Save to save the timesheet or Save & Submit to save and submit the timesheet. See also Submitting a Timesheet for Approval.

Adding, Editing and Deleting Time Entries

The Edit tab is the first tab on the timesheet record and includes the time entry grid where you can add and update time entries.

Note:

Depending on your company's account configuration, SuiteProjects Pro may prepopulate the time entry grid automatically. The information may be sourced from bookings, approved time off requests, the company's work schedule and your work schedule.

To add, edit and delete time entries:

Note:

Depending on your company's SuiteProjects Pro account configuration and on your access profile, other information may be required or other functionality may be available on the time entry grid. These include:

  • Time entry start time and end time – When available or required by your company, click the notes icon Empty Notes Icon next to the time entry cell to enter a start time and end time for the time entry. The duration in the time entry cell is updated automatically when you close the additional information pop up form. This is a separate functionality from the time cards. Note that updating the duration does not update the start time or end time automatically and the time entry cell shows an error if the duration doesn't match the period between the start time and end time.

  • Time cards – If your company requires you to enter a start time and end time for each working day, as well as a start time and end time for a break during the working day, the time entry grid shows a clock icon Clock icon for each day in the calendar. Click this icon to enter the required information. This is a separate functionality from the time entry start time and end time.

  • Timer – When available, the time entry grid also shows a clock icon Clock icon for each day in the calendar. You can use the Timer feature to time multiple activities in the course of the current day and use the time recorded to populate the time grid.

  1. For each row in the timesheet grid:

    1. Under the information columns on the left, select the Customer: Project or Task against which you want to record time. Your company may require additional information to be recorded in the information columns.

    2. In the time entry cell under each day in the calendar, enter the number of hours that you worked on that project or task on that day, then click outside the cell.

      The totals for that day and that row are updated automatically.

      Note:

      Fractions of an hour must be recorded as a decimal and not as minutes, For example to record 5 hours and 45 minutes, enter 5.75.

    3. Record additional information for the time entry, if required. To do so:

      1. Click the notes icon Empty Notes Icon next to the time entry cell. A green color icon Filled Notes Icon indicates that there is additional information for the time entry.

        The additional information popup form for the time entry appears.

      2. Select or enter the information as required.

      3. Click OK to return to the time entry grid without saving the timesheet, or Close & Save to return to the time entry grid and save the timesheet.

    If your timesheets spans several weeks and the time entry grid shows one week at a time, use the week navigation to edit time entry cells for other weeks in the timesheet.

    You can add as many rows as you need. An empty row is always available at the bottom of the grid. When you start entering information in the empty row, a new empty row appears.

  2. You can duplicate or delete rows, if required:

    • To duplicate a row, click the copy icon Duplicate Icon. This adds a duplicate of the row immediately below with the same values in the information columns and the same time entries.

    • To delete a row, click the delete icon Delete Icon and select Delete.