• Assets view—In Assets view you can browse or search for assets, and place them into the Adobe Creative Cloud application.
• Documents view—In Documents view you can view and manage your Oracle Content Management files and folders..
• Links view—In Links view you can see a list of assets that are already linked to the current project.

  Note:

  Links view isn't available in Audition.

• Filter assets by collection, and dynamic collections are signified by ), publishing channel, asset type, color (select up to five colors), approval status, whether the asset is in workflow, lock status, and whether the asset is linked to a Documents file. If there are taxonomies associated with the repository, you can also filter by whether the asset has been recategorized.

  Note: Standard collections are signified by before their names, and dynamic collections are signified by .

• If there are taxonomies associated with the repository, you'll see the Categories tab. Click this tab to search and filter by category. By default Include All Children is enabled so the filter results will display all images of the selected category and any subcategory. Deselect this option to limit the list exclusively to those images in the selected category.
• Search for standard property values (for example, created by or description), attribute values from custom asset types, or camera data for images created with a camera on the Fields tab.
  • To search standard property values, select All from the Asset Type menu, select a property from the Field menu, select an Operator, enter a value to search for, and then press Enter.
  • To search attribute values, select an asset type from the Asset Type menu, select an attribute from the Field menu, select an Operator, enter a value, and then press Enter.
  • To search for camera data (such as where the picture was taken or by whom), the digital asset image must have been created with a camera, whether that's an actual camera or a device like a phone, laptop, or webcam. Filter by camera data as you would any other attribute.
  • To add more filters, click Add. Additional filters are additive, as if there was an "or" between the filters.
  • To clear the query parameters, click Clear.
• To remove a filter, in the search bar, click next to the filter.
• To pin the filter options to the assets view, click .

• If smart content is enabled on the repository, Oracle Content Management also searches tags that are automatically applied to images, and, after you add a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search. This brings images tagged with both words closer to the top of the result list and displays additional images tagged with the added keyword.
• To find images similar to another image, right-click an image, and then click Find Visually Similar.
• To find assets categorized similarly to another asset, right-click as asset, and then click Find Categorized Similarly.
• To pin the search criteria to the assets view, click .

• The asset name.
• The asset type associated with the asset.
• The asset version.
• The asset language.
• If the asset has been added from Documents, you see .
• If the asset has been recategorized, you see . You must publish recategorized assets for the category changes to appear in publishing channels.
• If the asset is locked, you see .
• If the asset is in workflow, you see .
• The asset's status.

You can also link an asset by dragging and dropping the asset or clicking the appropriate icon at the bottom of the Asset view.

If the asset is already submitted and you're a repository administrator, you can Approve or Reject the asset.

If workflows have been assigned to the repository you're viewing, use workflows instead of basic review.

When uploading a new asset, it will be uploaded to the repository you're viewing. If you've selected any categories, collections, or channels, they'll be applied automatically to the asset. For new assets, you must also complete the following steps:

1. Edit the name and description as necessary.
2. Choose an asset type to apply to the file.
3. By default, the repository's default language is selected. If this asset is in another language, choose it. The languages shown are those that are allowed in the repository and haven't yet been used for the item.
4. By default, the asset is set as translatable. If you don't want the item to be translatable, select Non-translatable.
5. If the asset includes attributes, enter attribute values as necessary.
6. Click Save.

You can quickly find all linked assets by selecting Linked in the filters panel.

To check for updates and refresh an asset to the latest versions of the Documents file:

1. Right-click the asset, and choose Check for Updates.
2. If the asset can be updated, you see the following information:
   • The asset name.
   • The synchronization status.
   • The current state of the asset. For example, if the asset has been edited, updating the asset will get rid of the asset updates and replace the asset with the current version of the linked Documents file.
   • The current Documents file and version.

   To refresh the asset to the latest version of the Documents file, click Update.

   If the asset can't be updated, you see the reason:

   • The asset is already in sync with the linked Documents file.
   • The asset is locked.
   • You don't have update permission for the asset's associated asset type.
   • You don't have at least Viewer permission for the linked Documents file.
   • You selected a localized version of an asset, and the associated asset type doesn't allow separate native media files for each language. In this case, only the master version of the asset can be updated.
   • The updated media file in Documents isn't supported by the asset's associated asset type.

To check for updates for a localized version of an asset, do so from the asset's Languages tab. Open the asset, click , and then select Languages.

1. Right-click the asset, and choose Manage Languages; or open the asset, click , and then select Languages.
2. Click +.
3. Edit the name and description as necessary.
4. Choose a language for the asset. The languages shown are those that are allowed in the repository and haven't yet been used for the item.
5. If the associated asset type allows a separate native media file for each language, click Add, then select whether to copy the file from an existing language or add a new media file from the selected layer or the selected image.
6. If the asset includes attributes, enter attribute values as necessary.
7. Click Save.

If you change an item to non-translatable and it has existing translations, all translations are deleted and only the master language version remains.

The properties also show the asset's language. If the asset is available in more than one language, you can view the properties for another language, by selecting a new language in the language drop-down list.

If the digital asset image was created with a camera, whether that's an actual camera or a device like a phone, laptop, or webcam, you'll also see camera data (expand to view). The device embeds this data in the image file. It includes information such as the type of device, who took the picture, the time and date it was taken, where it was taken (GPS location), and camera information such as shutter speed, aperture, and lens information. This information can help you understand how the image was captured and, if you need to retake the picture, how to recreate or improve the image.

To make previous version current, view the previous version, and then click Make this version current under the asset status. If the asset type associated with the previous version isn't the same as the asset type associated with the current version, then you won't see the option to make the previous version current.

By default, you search the folder you're viewing. To search all folders, click , and remove the Current Folder criteria.

Right-click a search result to perform actions on the file or folder. In addition to other actions, you can open the item's containing folder.

1. Right-click a file, and select Add Item to Assets.
2. Select a destination repository.
3. Edit the name or description as necessary.
4. Select an asset type to apply to the file.
5. By default, the repository's default language is selected and the asset is set as translatable. If this asset is in another language, select it. The available languages are set in the repository. You can also elect to make the item non-translatable.
6. Click Save.

A copy of the item will be made and added to the repository as a new asset and so is listed as version one in the repository, regardless of the version number in Documents. For example, if you select v3 of a document and add it as an asset, it will be listed as v0.1 when viewing the asset in the repository. The asset will include on the asset tile, signifying that the asset is linking to a Documents file. If you change the Documents file, it won't automatically affect the asset. However, you can check the asset for updates and update the asset to the newest version of the Documents file at any time. If you permanently delete the Documents file, the asset remains in place, no longer linked to the Documents file.

1. Click +.
2. Edit the name and description as necessary.
3. Choose a language for the asset. The languages shown are those that are allowed in the repository and haven't yet been used for the item.
4. If the associated asset type allows a separate native media file for each language, click Add, then select whether to copy the file from an existing language or add a new media file from the selected layer or the selected image.
5. If the asset includes attributes, enter attribute values as necessary.
6. Click Save.