1. Localizations for Japan Implementation Guide
  2. Understanding the Process to Split Drafts

Understanding the Process to Split Drafts

You split drafts to minimize the amount of stamp tax that you must pay. In the processing options for the Automatic Draft Split - Hankin Hante program (R75J04DS), you can specify whether the system splits drafts according to the split amounts that you specify in the Hankin Hante Split Amounts table (F75J04SA) or according to the fixed amount that you specify in the processing options. You set up the amounts in table F75J04SA by using the Hankin Hante Split Amounts program (P75J0411).

If you choose to split the drafts using the amounts in the F75J04SA table, you can also select whether to limit the number of splits. When you limit the number of splits, you limit the number of drafts. For example, if you specify that two splits are allowed, the maximum number of drafts is three (the original draft plus the two drafts that are split from the original).

The system processes only pending drafts that have a document type of P1, a pay status of D, and that are eligible for splitting. Eligible drafts are those that have amounts greater than the fixed amount which is specified, if the fixed-amount split method is selected in the processing options, or that have amounts greater than the lowest table-split amount if that split method is selected.

The report for the Automatic Draft Split - Hankin Hante program includes:

  • Payee number

  • Payee name

  • Payment type

  • Document number

  • Company

  • Original pay item

  • Original draft amount

  • Split draft amounts

  • New pay items

The system produces a report when you run the Automatic Draft Split - Hankin Hante program in proof and final mode. Additionally, when you run the program in final mode, the system:

  • Splits the original drafts into smaller drafts.

  • Retains the original pay item for one draft.

  • Creates new pay items for the new drafts.

  • Updates the F0411 table with the new draft amount for the original pay item, and the new pay items and amounts for the new drafts.

If you set the Draft Split Method processing option to process splits by using table amounts and you have not set up the table amounts, or you set the processing option to process splits by using a fixed amount and you have not specified an amount in the Fixed Split Amount processing option, the system does not process the splits; the report contains an error message.