Entering Sustainability Activity Record Using the Standard Voucher Entry (P0411)

Access the G/L Distribution form.

Note: Enter the GL details for the voucher and then enter the Sustainability details in the fields provided.

Activity Source: Enter an entity that uniquely identifies a source responsible for emissions resulting from energy consumption or production in an activity. In other words, it is a combination of activity type and its determinants that help in selection of the appropriate emission factor for the calculation of emission.
Scope: Enter a user-defined code that indicates the emission scope as defined by the GHG Protocol.
Activity Date: Enter the date on which the activity or event occurred.
Resource Quantity: Enter a value that identifies the quantity of resource, such as fuel and energy associated with the activity.
Distance: Enter a value that identifies the distance associated with the activity.
Distance UoM: Enter a user-defined code (00/UM) that indicates the unit of measure in which the distance associated with the activity is measured.
Resource Amount: Enter a value that identifies the amount associated with the activity.
Resource Amount Currency: Enter a code that identifies the currency of the amount associated with the activity.
Consumption Start Date: Enter the date on which the consumption of a particular fuel or energy resource begins.
Consumption End Date: Enter the date on which the consumption of a particular fuel or energy resource ends.
Data Quality: Enter a value that identifies the quality of data associated with the activity. For example, actual or estimate.
Meter Number: Enter a unique alphanumeric code assigned to a utility meter.
Total CO2e Emissions: Enter a value that identifies the total quantity of carbon dioxide (CO2) equivalent to emissions associated with the activity.
Total CO2e Emissions UoM: Enter a user-defined code (00/UM) that indicates the unit of measure in which the total carbon dioxide equivalent to emissions is measured.
CO2 Emissions: Enter a value that identifies the quantity of carbon dioxide (CO2) emissions associated with the activity.
CO2 Emissions UoM: Enter a user-defined code (00/UM) that indicates the unit of measure in which the CO2 emission is measured.
Energy: Enter a value that identifies the total energy consumption associated with the activity.
Energy UoM: Enter a user-defined code (00/UM) that indicates the unit of measure in which the energy is measured.
State: Enter a user-defined code (00/S) that specifies the state or province where the environmental activity happened.
County: Enter the name of the county where the environmental activity happened.
Country: Enter a user-defined code (00/CN) that identifies the country where the environmental activity happened.

Note: The system retrieves the values in the State, County, and Country fields from the address number associated with the business unit. However, you can change them on an as-need basis.

Access the Emissions form.

Emission Type: Enter a value from UDC 20S/ET that indicates the type of greenhouse gas or air pollutant emitted from the activity that is impacting the environment. You can specify multiple emissions for an activity.
Emission Quantity: Enter a value that identifies the quantity of emissions associated with the activity.
Emission UoM: Enter a user-defined code (00/UM) that indicates the unit of measure in which the emission is measured.
Emission Factor: Enter a value that identifies the emission factor of the emission type. For example, for 10.18 KG/GA emission value, 10.18 is the emission type.
Emission Factor UoM: Enter a user defined code (00/UM) that indicates the unit of measure in which the emission factor is measured for the fuel. For example, for 10.18 KG/GA emission value, GA is the UoM of the emission.
Emission Factor Per Unit UoM: Enter the unit of measure associated with the per unit mass or volume of emission to which the emission factor is calculated. For example, for 10.18 KG/GA emission, GA is the per unit UoM.
Emission Factor Per Currency Code: Enter the unit of measure associated with the per unit amount of emission to which the emission factor is calculated.
Factor Source: Enter the value that identifies the source of the emission factor, for example, EPA, UK, LCA, Supplier Emission Intensity and Item Carbon Footprint.
Global Warming Potential: Enter the global warming potential of the emissions.
CO2e Emissions: Enter a value that identifies the carbon dioxide (CO2) equivalent to emissions associated with the activity.
Total CO2e Emissions UoM: Enter a user-defined code (00/UM) that indicates the unit of measure in which the carbon dioxide equivalent to emissions is measured.

Note: Total CO2e Emissions, CO2 Emissions, Energy fields and also their UoM fields are all optional fields that the system uses to store calculated emission.