Create and manage a partial dispensation

Define partial dispensation settings to allow site users to complete a visit when there are not enough kits available at the site to dispense. Partial dispensation is only available when the dispensation of multiple kits of the same type is required for the visit and you have at least one kit available of each kit type that must be dispensed.

Partial dispensation must be defined for each kit type to allow for its partial dispensation:
  • It is not necessary that all kit types in a study have matching settings.
  • For studies that allow titration or use advanced dispensation, the rules for partial dispensation are defined for each of the kits used in either the titration definition or the advanced dispensation definition, individually.

Any dispensation visit, scheduled or unscheduled, will allow partial dispensation for the given kit type, as long as it is within the defined visit range and regardless of whether there was a skipped visit or not.

Caution:

Partial dispensation visits can be left with incomplete dispensations. Site users must make sure to complete dispensation for partially dispensed visits before moving on with the visit schedule.

Note:

  • For kits with calculated doses, data changes after a partial dispensation will not result in the recalculation of the dose.
  • The DND days requirement of dispensation considers the initial dispensation date only.
  1. Open the study settings.
  2. Click the Supply Settings tab.
  3. Along the top, select a mode:
    • Production Settings
    • Testing Settings
    • Training Settings
  4. Scroll down to the Partial Kit Dispensation Settings section and depending on whether this is the first time you are creating a partial dispensation or not, you can do one of the following:

    Note:

    You cannot have partial kit dispensations and dose holds at the same time in your study. If you activate either one of the toggles, the other one is deactivated.
    • Make sure that the toggle The toggle is turned on and colored in blue. is turned on.
    • Turn on the toggle The toggle is turned off and grayed out. to activate the feature. By default, the toggle is turned off.
  5. Click Create Partial Dispensation.
    If you already have a partial dispensation defined, look for the button with the plus icon (+).
  6. On the Create Partial Dispensation dialog, fill in the fields, and click Create or Save & Add Another.
    Field Description
    Kit Type From the drop-down, choose the kit type that sites can partially dispense.

    This is a multi-select field, allowing you to equally define partial dispensation for multiple kit types at the same time.
    Starting Visit

    From the drop-down, choose the visit where site users can begin partial dispensations for the previously specified kit type.

    Note: You may see the randomization visit in your study available for selection. However, partial dispensation cannot be performed during a randomization visit.
    Starting Visit Cycle (Available only when selecting a cyclic visit as the starting visit)

    Choose the cycle where you want the starting visit to apply for the partial dispensation.
    Ending Visit (Optional field)

    If you set an end visit date, partial dispensations will not be allowed past this visit.
    Ending Visit Cycle (Available only when selecting a cyclic visit as the ending visit)

    Choose the cycle where you want the ending visit to apply for the partial dispensation.
    Every partial dispensation that you create is displayed in a table, in the Partial Kit Dispensation Settings section, along with the corresponding details for each.
  7. Manage existing partial dispensations:
    • To edit the details of an existing partial dispensation, select Edit Edit and edit its details on the Create Partial Dispensation dialog.
    • To stop the functioning of an existing partial dispensation, click the toggle The toggle is turned on and colored in blue. next to the kit type to deactivate it.
    • To delete the partial dispensation, select Delete Delete and confirm on the confirmation window.

If required, activate and create partial dispensations for other modes in your study..

Related Topics

Parent topic: Define settings