Copying Events to Other Dates

The copy function is designed to make it easy to set up events for other dates. You can copy one or more events to dates within the same block or to dates in a different block.

While copying, you determine whether to include notes, resources, and other event details in the copy.

When the block catering status is in a return-to-inventory status (Cancelled or Lost), you cannot copy any of the associated events to another date.

Note:

When you copy an event to a space that is not available and the Events Waitlist OPERA Control is active, the processing screen displays a message indicating the event will be waitlisted. For more information, see Managing Event Waitlist

Copying Events

In the OPERA Cloud menu, select Bookings, select Events, and select Manage Events.
Enter search criteria and click Search.
Select the event in search results, click I Want To . . . and select Copy to Other Dates.
On the Copy Event page, complete the following:
1. Copy Options.
  1. Event Notes. Select the check box to copy all event notes.
    
    Include Change Notes. Select the check box to include change notes (note type = Change).
  2. Other Resources. Select the check box to copy resources (menus, menu items, and items).
    
    Resource Notes. Select the check box to copy resource notes.
    
    Resource Prices. Select the check box to copy resource pricing. If not selected, the price for the resources is taken from configuration, and the discount percentage is not copied.
  3. Forecast Figures. Select the check box to copy forecast figures.
  4. Source Status. Select the check box to copy source status. The source status is not used when the event is in a Return to Inventory or Actual status.
  5. Include Sub Events. Select the check box to copy sub events.
2. Select Event(s) to Copy.
  1. Sort By. Click to select a display order from the list.
  2. Show All Events. Select the check box to display all events for the current block.
  3. Select one or more events from the search results; your initial event is selected.
3. Select Date(s) to Copy To.
  1. Target Block. The current block is defaulted; click to search and select a different block to copy the events to.
    
    Enter block search criteria and click Search.
    
    Select a block from the search results.
    
    Click Select.
  2. Copy to Dates. Select one or more dates listed.
4. Click Copy Event.
5. If there are conflicts with items or with space availability, the Event Processing screen appears.
6. If the events copy successfully, you are taken to the Manage Event screen for the Target Block, and a success message appears in green.

Parent topic: Events