1. Line Servicing User Guide
  2. Batch Transactions
  3. Fees
  4. Fees Tab
  5. Entering and Posting Batches

15.4.1.2 Entering and Posting Batches

The Fee Entry screen enables you to manually post batches of fees. A batch can consist of one or more accounts.
To enter and post a batch for a fees processing
  1. On the Oracle Financial Services Lending and Leasing Application home screen, click the Servicing > Servicing > Batch Transaction > Fees > Fee Entry.
  2. In the Fee Entry screen’s Batch section, click Add.
  3. In the Batch section, perform any of the Basic Operations mentioned in Navigation chapter.
    A brief description of the fields is given below.

    Table 15-29 Batch

    Field Do this
    Company Select the portfolio company.
    Branch Select the branch.
    Batch # The batch number (system generated). The batch number format is Fee-YYYY-JJJ-SSSS, where YYYY is the year, JJJ is the Julian date, and SSSS is a sequential number. The system generates a new sequence for every different date, so the first batch of each day starts with SSSS = 0001.
    Date Select the batch date, usually either today’s date or the date the batch was received as a whole.
    Batch Type Select the batch type. The system identifies each batch with a type signifying the type of payment batch it is; for example, mail, drop box, Western Union, walk in, and so on.
    Batch Status The status of Batch.
    Total # Specify total number of payments in the batch.
    Ctrl Total #* The total number of payments in the batch (actual).This figure must match the figure in the required Total # field before a batch can be posted.
    Total Amt Specify total amount of payments in the batch.
    Ctrl Total Amt*

    View the total amount of payments in the batch (actual). This figure must match the figure in the required Total Amt field before a batch can be posted.

    These two fields update every time you save the itemized payment entries in the Fees section.
  4. Perform any of the Basic Actions mentioned in Navigation chapter.
    The Fees section records itemized information of the fees batch processing. It enables you to make one payment to one account, or more than one payment to more than one account.
  5. In the Fees section, perform any of the Basic Operations mentioned in Navigation chapter.
    A brief description of the fields is given below:

    Table 15-30 Fees

    Field Do this
    Fee Date Select the fee effective date. This date must be less than or equal to the date recorded in the Batch section.
    Fee Amount Specify the fee amount.
    Status View the payment status.
    Txn Codes Select the transaction code.
    Reason Select the reason for the payment.
    Reference Specify any reference information (such as check number).
    Total Amount View the total amount of the batch.
    Account # Select the account number to which this payment applies.
  6. Perform any of the Basic Actions mentioned in Navigation chapter.
    System updates Ctrl Total # and Ctrl Total Amt fields in Batch section to record the contents of the Fees section.
  7. For each fee, use the Fee Txns section to record information about the fee received. (There might be more than one entry for the same account).
  8. In the Fee Txns section, perform any of the Basic Operations mentioned in Navigation chapter. Ensure that the total Amount in Fee Txns section must match the contents of Total Amt in the Fees section.
    A brief description of the fields is given below:

    Table 15-31 Fee Txns

    Field Do this
    Account # Select the account number.
    Title View the account title.
    Amount Specify payment amount.
    Status View the payment status.
    Txn Codes View the Transaction codes.
    Error Reason View the reason for error. This field will populate after you click Post if payments aren’t reconciled.
  9. Perform any of the Basic Actions mentioned in Navigation chapter.
    When you want to post a fee transaction on Fees Entry screen, ensure that contents of the Batch section’s display only Ctrl Total # and Ctrl Total Amt fields matches with contents of the required Total # and Total Amt fields. In the following example, batch is ready to post, as these figures match.
  10. In the Action section, click Post.
    System changes the batch status from OPEN to PROCESSING and submits batch to the job service. After the batch has been processed, The system changes the batch status to POSTED or ERROR.
You can post only those batch with a batch status as OPEN. Also the batch totals and control totals should match before you post the batch. Else, an error message is displayed.

Note:

You can post only those batch with a batch status as OPEN. Also the batch totals and control totals should match before you post the batch. Else, an error message is displayed.

Parent topic: Fees Tab