This topic provides the systematic instructions to initiate the Registration stage of import LC Issuance request.

Specify User ID and Password, and login to Home screen.

Figure 2-2 LogIn Screen

Description of "Figure 2-2 LogIn Screen"

1. On Home screen, click Trade Finance. Under Trade Finance, click Import Documentary Credit.
2. Under Import Documentary Credit, click Import LC Issuance.

   Figure 2-3 Import LC Issuance

   
   Description of "Figure 2-3 Import LC Issuance "
   The Import LC Issuance - Registration screen appears.

   The Import LC Issuance - Registration stage has two sections Application Details and LC Details. Let’s look at the details of Registration screens below:

   Figure 2-4 The Import LC Issuance - Registration - Application Details

   
   

   
   Description of "Figure 2-4 The Import LC Issuance - Registration - Application Details"

   
   
3. On The Import LC Issuance - Registration - Application Details screen, specify the fields.

   Note:

   The fields which are marked as 'Required' are mandatory.

   For more information on fields, refer to the field description table below. In case of MT798, Application Details are defaulted to SWIFT.

   Table 2-3 Import LC Issuance - Registration - Application Details - Field Description

   Field	Description
   Received from Party	Select the party from which the Import LC Issuance request can be received. The options are: Applicant Applicant’s Bank Accountee
   Received From - Customer ID	Specify the Customer ID of the applicant or applicant’s bank. Alternatively, click Search to search and select the Customer ID. System allows only the customer of the bank for selection. Note: If the selected customer/ party is blacklisted the system displays a warning message.
   Received From - Customer Name	Name of the customer or applicant. This field will be auto populated based on the selected customer ID.
   Branch	By default, customer’s home branch will be displayed based on the customer ID and it can be changed, if required. Note: Once the request is submitted, Branch field is non-editable.
   Priority	Set the priority of the Import LC issuance request. The options are: Essential Critical High Medium Low If priority is not maintained for the customer, system will populate 'Medium' as the default priority. User can change the priority populated any time before submit of Registration stage.
   Submission Mode	Select the submission mode of Import LC Issuance request from the drop-down list. By default the submission mode will have the value as ‘Desk’. Courier - Request received through Courier Desk - Request received through Desk Email- Request received through Email SWIFT- Non STP - Request received through SWIFT Fax- Request received through Fax
   Currency Code, Amount	Select the currency code from the drop-down list. Specify the value of LC (with decimal places) as per currency type and tab out.
   Process Reference Number	Read only field. Unique sequence number for the transaction. Process Reference Number is auto generated by  the system based on process name and branch code.
   Customer Reference Number	Specify a unique Customer Reference Number which will be the User Reference of the LC.
   Application Date	The application displays the branch’s current date by default, and enables the user to change the date to any back date. Note: Future date selection is not allowed.
   Copy LC	Specify the LC number, the system populates the details of the LC. Alternatively, click Search to search and select the LC. If an existing LC is to be copied, the details of the LC is captured here.
   Template Name	Specify the template name if the applicant details are already captured and the data can be reused with the template to reduce the effort. Alternatively, click Search to search and select the Template code. Description of the illustration templatename.png

   Copy LC

   The user can copy the existing LC using Copy LC option, to create a new LC in Import LC Issuance process. The ‘Copy LC’ option allows quick processing of a request for issuing a new LC. The details of the LC is captured here. Following are the steps to copy the existing LC:

   1. Specify the LC number or alternately, or click search icon to search and select the LC Number.

      The Search screen appears.

   2. Specify the fields DCN Reference Number, Applicant, Currency, Amount and User Reference Number as search criteria. The system displays all the LC with the given search criteria. Only LC which are authorized status in back office is displayed.
      
      
      Description of the illustration copy_lc.png
      
      
   3. Select the LC, the system should populate all the LC related fields (LC Detail, Shipment and Goods, Payment Details and Document Details) in the new LC issuance screen except all fields in the Application Details Section.

      LC Type, Product Code, Product Description and Revolving flag value should be populated based on the LC selected. ‘Applicant’ field is populated based on the Customer ID chosen in the Application Details field. If the request is received from Applicant Bank, then the user has to manually input the Applicant details.

      
      
      
      Description of the illustration copylc_viewtemplate.png
      
      
   4. Click Apply to copy the selected LC.
   LC Details

   Registration user can provide LC details in this section. Alternately, details can be provided by Scrutiny user.

4. On Import LC Issuance - Registration - LC Details screen, specify the fields.
   
   
   Description of the illustration registrationlcdetails.png
   
   

   Note:

   The fields which are marked as 'Required' are mandatory.

   For more information on fields, refer to the field description table below.

   Table 2-4 Import LC Issuance - Registration - LC Details - Field Description

   Field	Description
   Revolving	Switch to the option, if LC type is revolving. Switch to the option, if LC type is not revolving. For more details refer, Revolving section.
   LC Type	Select the applicable LC type. The options are: Sight Usance
   Product Code	Specify the product code and on tab out, system will validate and populate the product code. Alternatively, click Search to search and select the product code with code or product description.
   Product Description	Read only field. This field displays the description of the product as per the product code.
   Advising Bank	Specify the advising bank name or click Search to search and select the advising bank based on Party ID/Party Name. User can also input the party ID and on tab out system will validate and populate the 'Advising Bank’ name. Note: In case the selected Bank is not RMA Compliant, the system prompts the user to use a different advising bank or use non SWIFT Media to transmit the LC and displays error message “RMA arrangement not available, please change the bank or use MAIL Medium”. If the party is blacklisted the system displays a warning message. If the KYC non-compliant party is selected then the system immediately gives instant alert as “Customer ID - (CIF ID) is not KYC compliant.”
   Form of Documentary Credit	Select the type of LC (Documentary Credit) as per the requirement. By default LC type is Irrevocable.
   Documentary Credit Number	Read only field. This field displays the documentary credit number, simulated from the back office. Number will be populated on the selection of Product Code.
   User Reference Number	User Reference Number will be auto populated by the system based on selection of Product Code. The user can change the User Reference Number.
   Reference To Pre-Advice	Read only field. This field displays the details of Pre-Advice, if issued by the bank.
   Date of Issue	Read only field. This field displays the branch’s current date as date of issue defaulted from the application. User cannot change the defaulted date. Application will populate the Date of Issue field with branch date on approval if date of approval is later than date of Registration.
   Applicable Rules	Select the applicable rules for the LC. Default rule as UCP Latest Version. The options are: UCP LATEST VERSION EUCP LATEST VERSION UCPURR LATEST VERSION EUCPURR LATEST VERSION OTHR
   Rule Narrative	Specify the rules narrative. This field is available if the value in Applicable Rule is OTHR.
   Date of Expiry	Select the expiry date of the LC. The expiry date can be equal or greater than the issue date. If the Expiry Date is earlier than the issue date, system will provide an error and if the ‘Expiry Date is equal to the Issue Date’, system will provide a alert message.
   Place of Expiry	Specify the place of expiry of LC.
   Applicant Bank	This field displays the applicant bank details , if Received From Party is Applicant's Bank, the applicant bank details will be displayed here. If request is not received from applicant bank, this field must be blank.
   Applicant	This field displays the applicant details based on the details provided in Application Details section. If the request is received from Applicant bank, select the applicant from the List of Values. Note: If the selected applicant/ party is blacklisted the system displays a warning message. If the KYC non-compliant party is selected then the system immediately gives instant alert as “Customer ID - (CIF ID) is not KYC compliant.”
   Beneficiary	Specify the beneficiary of the LC or click Search to search and select the beneficiary based on Party ID/Party Name. If beneficiary is not a customer of the bank, then choose WALKIN customer id and provide the beneficiary details. If beneficiary is a customer and KYC status is not valid, then system will display alert message. Note: If the selected beneficiary/ party is blacklisted the system displays a warning message.
   Percentage Credit Amount Tolerance	Specify the tolerance (+/-) on the total LC value. Tolerance value must be either one or two digit value. If tolerance is more than 10%, alert message will be displayed.
   Limits/Collateral Required	Switch to the option, to enable limit check during the process flow of this request. Switch to the option, to disable limit check during the process flow of this request.
   Additional Amount Covered	Specify the additional amount included in LC.
   Accountee	Specify the accountee or click Search to search and select the accountee. Note: If the KYC non-compliant party is selected then the system immediately gives instant alert as “Customer ID - (CIF ID) is not KYC compliant.”
   Amount In Local Currency	Read only field. After the tab out of ‘Currency Code, Amount’ field, system populates the Local currency and amount value in this field. System fetches the local currency equivalent value for the LC amount from back office (with decimal places).
   Back to Back LC	Switch to the option, if the back to back Import LC is issued. witch to the option, if back to back LC is not applicable.
   Export LC Reference	Specify the export LC reference or click Search to search and select the underlying export LC reference number. This field is appears , if you enable Back to Back LC field.
   Export LC Available Amount	Read only field. System displays the available amount under the Export LC. This field is appears , if you enable Back to Back LC field.
   Export LC Expiry Date	Read only field. System displays the expiry date of the underlying export LC. This field is appears , if you enable Back to Back LC field.
   Export LC Shipment Date	Read only field. System displays the latest shipment date of the underlying export LC. This field is appears , if you enable Back to Back LC field.
   Auto Close	Switch to the option,
   Closure Date	Read only field. This field displays the “Closure Date”defaulted by the system, with the value “Expiry Date” + No of Closure days maintained in the respective Product in which the contract has been created. System automatically close the contract on the specified “Closure Date” if “Auto Close” is selected as “Yes” for the specific contract. User can modify the system defaulted “Closure Date” and system should validate the same for the below conditions, Closure Date must be after the Issue Date. Closure Date must be after the Expiry Date. Closure Date cannot be blank, when the “Auto Close” is checked.

   Revolving

   The user can enable the Revolving option for revolving LC. The revolving LC can be time based or value based.

   1. Click the Edit icon besides the Revolving field. The Revolving Details screen appears.
      
      
      Description of the illustration revolvingdetails.png
      
      

      Table 2-5 Revolving Details

      Field	Description
      Revolving	System displays, if the LC is revolving or not using the slider button.
      Revolving In	Select the mode of revolving for the LC. The values are: Time Value
      Revolving Frequency	Specify the value for the frequency in days and months by which the LC revolves. This field is enabled , if you select Time option in Revolving In field.
      Revolve Units	Specify the units by which the LC revolves. This field is enabled , if you select Time option in Revolving In field.
      Next Reinstatement Date	Displays the date of next instatement for the LC based on the revolving frequency selected.
      Cumulative	Enable this option, if the LC value has to be cumulative or not on reinstatement.
      Automatic Reinstatement	Enable this option, to have automatic reinstatement on the reinstatement day without manual intervention.

   2. Click Submit to submit the revolving details.
5. Click Submit to submit the Registration stage inputs.
   The task will move to next logical stage of Import LC Issuance.

   For more information on action buttons, refer to the field description table below.

   Table 2-6 Import LC Issuance - Registration - Action Buttons - Field Description

   Field	Description
   Signatures	Click the Signature button to verify the signature of the customer/ bank if required. The user can view the Customer Number and Name of the signatory, Signature image and the applicable operation instructions if any available in the back-office system. If more than one signature is available, system should display all the signatures.
   Documents	Upload the documents received under the LC. Application displays mandatory documents to be uploaded for Import LC Issuance.Place holders are also available to upload additional documents submitted by the applicant. The Document already uploaded in the DMS system should be available for view and link from OBTFPM.
   Remarks	Specify any additional information regarding the LC. This information can be viewed by other users processing the request.
   Customer Instruction	Click to view/ input the following: Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this. Transaction Level Instructions – In this section, OBTFPM user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
   Hold	The details provided will be saved and status will be on hold. User must update the remarks on the reason for holding the task. This option is used, if there are any pending information yet to be received from applicant.
   Cancel	Cancels the Import LC issuance task. Details entered will not be saved and the task will be removed.
   Save & Close	Save the information provided and holds the task in ‘My Task’ queue for working later. This option will not submit the request.
   Submit	Click Submit, system will trigger acknowledgment to the customer and give confirmation message for successful submission. The task will move to next logical stage of Import LC issuance. If mandatory fields have not been captured, system will display an error message until the mandatory fields data are provided.
   Checklist	Click to view the list of items that needs to be completed and acknowledge. If mandatory checklist items are not selected, system will display an error on submit.

• Document Linkage
  This topic provides the systematic instructions to initiate the document linkage.