This topic provides the systematic instructions to initiate the Registration stage of Import Documentary Collection Booking request.

Specify User ID and Password, and login to Home screen.

Figure 3-2 LogIn Screen

Description of "Figure 3-2 LogIn Screen"

1. On Home screen, click Trade Finance. Under Trade Finance, click Import - Documentary Collection.
2. Under Import - Documentary Collection, click Import Documentary Collection Booking.

   Figure 3-3 Import Documentary Collection Booking

   
   Description of "Figure 3-3 Import Documentary Collection Booking "
   The Import Documentary Collection Booking - Registration screen appears.

   The Import Documentary Collection Booking - Registration stage has two sections Application Details and Collection Details. Let’s look at the details of Registration screens below:

   Figure 3-4 Import Documentary Collection Booking - Registration - Application Details

   
   Description of "Figure 3-4 Import Documentary Collection Booking - Registration - Application Details"
3. On Import Documentary Collection Booking - Registration - Application Details screen, specify the fields.

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table below.

   Table 3-3 Import Documentary Collection Booking - Registration - Application Details - Field Description

   Field	Description
   Received from Remitting Bank	Switch on , if documents are received from Remitting Bank. Applicable fields will be displayed to capture the Remitting Bank details. Switch off , if the documents are received from drawer. Applicable fields will be displayed to capture the Drawee information.
   Drawee	Specify the Drawee ID. Alternatively, click Search to search and select the Drawee ID. In the lookup, you can search giving Customer ID, Customer Name or Custonmer Type to fetch the drawing details. Based on the search result, select the applicable Drawer. Drawee Name is displayed based on the selected Drawee Id. Note: If the selected drawee/ party is blacklisted the system displays a warning message.
   Branch	Read only field. Branch details is auto-populated based on the selected Drawee ID.
   Priority	System populates the priority of the customer based on priority maintenance. The options are: Essential Critical High Medium Low If priority is not maintained for the customer, system will populate 'Medium' as the default priority. User can change the priority populated any time before submit of Registration stage.
   Submission Mode	Select the submission mode of Import Documentary Collection Booking request from the drop-down ist. By default the submission mode will have the value as ‘Desk’. Desk - Request received through Desk Courier - Request received through Courier
   Booking Date	Read only field. System displays the booking date of the application. By default, the application displays branch’s current date.
   Remitting Bank/Remitter	Click Search to search and select the Remitting Bank based on Party ID/Party Name. User can also input the party ID and on tab out system will validate and populate the 'Remitting Bank’ name. Note: In case the selected Bank is not RMA Compliant, the system displays error message “RMA arrangement not available, Only MT999 messages can be sent to the bank”. If the selected remitting bank is blacklisted the system displays a warning message. If the Remitting Bank details and the Remitting Bank Reference is already available in another Collection Booking, system should display a configurable override message, “This is a Possible Duplicate Document under an existing Documentary Collection” COLREF”.
   Remitting Bank/Remitter Reference	Specify the Remitting Bank reference number, if available.
   Process Reference Number	Unique OBTFPM task reference number for the transaction. This is auto generated by the system based on process name and branch code.
   Remitting Bank Date/Remitting Date	System displays the Remitting Bank date. The user can change the date.
   Bill Amount	Select the bill currency and specify the bill amount.

   Collection Details

   Registration user can provide collection details in this section. Alternately, collection details can be provided by Data Enrichment user.

   
   

   
   Description of the illustration registrationcollectiondetails.png

   
   
4. On Import Documentary Collection Booking - Registration - Collection Details screen, specify the fields.

   Note:

   The fields which are marked as Required are mandatory.

   For more information on fields, refer to the field description table below.

   Table 3-4 Import Documentary Collection Booking - Registration - Collection Details - Field Description

   Field	Description
   Documents Received	Select the number of sets of documents received from the drop-down list. First Second Both
   Tenor Type	Select the tenor type based on the document received. The options are: Sight Usance Multi Tenor
   Product Code	Click Search to search and select the product code for the collection booking.
   Product Description	Read only field. This field displays the description of the product as per the product code.
   User Reference Number	User reference number is defaulted based on the description of the product as per the product code.
   Operation Type	Read only field. This field displays the operation type from the collection booking. User can update the operation code, if required. User can book a documentary collection using the Operation Type as FOP, to indicate if the documents are to be delivered Free of Payment to the Drawee by the Collecting Bank Note: You cannot change the operation type, If the operation code is set as ADV or COL or DIS in collection Booking. You can change the operation type to ADV or DIS, if the operation code is set as ACC in collection booking.
   Stage	This field displays the the stage of the transaction. User can change the value from initial to final. Note: For Operation Type as FOP, the Stage to be defaulted to Final as Free of Payment is not applicable for Bills in Initial stage.
   Contract Reference Number	Read only field. System populates the contract reference number from the back end system once the product code is selected.
   Amount In Local Currency	Read only field. System fetches the local currency equivalent value for the LC amount from back office (with decimal places).
   Finance Amount	Read only field. Finance Amount is auto-populated based on the selected Documentary Collection Number This is an input field for Operation Type as DIS or /PUR.
   Drawer	Click Search to search and select the drawer. Note: If the selected drawer party is blacklisted the system displays a warning message.
   Limit verification required	Switch on , to enable the limit verification. If the toggle is disabled and Finance amount has been provided, the system prompts an override message on Submit.
   Avalization/Co-Acceptance Requested	Switch on to select if the bill is to be avalized. User can enable this option either during the Bill Booking or Amendment. During bill booking, the option can be enabled both INTIAL/FINAL stage and Operation is COL/ACC /DIS. During the Amendment, stage should be Final. By default this option is disabled. Once the option is enabled, it can not be unchecked during any further actions or operations. Note: Option is not applicable for Sight bills, Multi-tenor and Bills Under LC.

5. Click Submit.
   The task will move to next logical stage of Import Documentary Collection Booking.

   For more information on action buttons, refer to the field description table below.

   Table 3-5 Import Documentary Collection Booking - Registration - Action Buttons - Field Description

   Field	Description
   Documents	Upload the documents received under the Documentary Collection.
   Remarks	Specify any additional information regarding the collection. This information can be viewed by other users handling the request.
   Overrides	Click to view the overrides accepted by the user.
   Customer Instruction	Click to view/ input the following: Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this. Transaction Level Instructions – In this section, OBTFPM user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
   Hold	The details provided will be saved and status will be on hold. User must update the remarks on the reason for holding the task. This option is used, if there are any pending information yet to be received from applicant.
   Cancel	Cancels the Import Documentary Collection Booking Task. Details entered will not be saved and the task will be removed
   Save & Close	Save the information provided and holds the task in ‘My Task’ queue for working later. This option will not submit the request.
   Submit	The task will move to next logical stage of Import Documentary Collection Booking. If mandatory fields have not been captured, system will display an error message until the mandatory fields data are provided.
   Checklist	Click to view the list of items that needs to be completed and acknowledge. If mandatory checklist items are not selected, system will display an error on submit.

• Document Linkage
  This topic provides the systematic instructions to initiate the document linkage.