1. Export Documentary Collection Return User Guide
  2. Export Documentary Collection Booking Return - Close
  3. Registration

3.2 Registration

This topic provides the systematic instructions to initiate the Registration stage of Export Documentary Collection Return request.

The process starts from Registration stage, during Registration stage, user can capture the basic details of the transaction and upload related documents. On submit, the request will be available for an collection expert to handle the request in the next stage.
Specify User ID and Password, and login to Home screen.

Figure 3-2 LogIn Screen

Description of Figure 3-2 follows
Description of "Figure 3-2 LogIn Screen"
  1. On Home screen, click Trade Finance. Under Trade Finance, click Export - Documentary Collection.
  2. Under Export - Documentary Collection, click Export Documentary Collection Return - Close.

    Figure 3-3 Export Documentary Collection Return - Close


    Description of Figure 3-3 follows
    Description of "Figure 3-3 Export Documentary Collection Return - Close"

    The Export Documentary Collection Return - Close - Registration screen appears.

    The Export Documentary Collection Return - Registration stage has two sections Application Details and Collection Details. Let’s look at the details of Registration screens below:

    Figure 3-4 Export Documentary Collection Return - Close - Registration - Application DetailsDescription of registrationapplicationdetails.png follows
    Description of the illustration registrationapplicationdetails.png

  3. On Export Documentary Collection Return - Close - Registration - Application Details screen, specify the fields.

    Note:

    The fields which are marked as Required are mandatory.

    For more information on fields, refer to the field description table below.

    Table 3-3 Export Documentary Collection Return - Close - Registration - Application Details - Field Description

    Field Description
    Documentary Collection Number Specify the documentary collection number.

    Alternatively, click Search to search and select the documentary collection reference number. In the lookup, you can search giving any combination details of  Documentary Collection Number, Drawer, Currency, Amount, Product Code and Booking Date to fetch the collection details. Based on the search result, select the applicable documentary collection to update the details.

    Drawer Read only field.

    This field displays the Drawer ID and name based on the selected Documentary Collection Reference.
    The user can change the parties in Update Collection Processes. Update summary should show both old and new parties.

    Note:

    If the values are allowed to change and the selected drawee/ party is blacklisted the system displays a warning message.
    Branch Read only field.

    Branch details is auto-populated based on the selected Documentary Collection Reference.
    Bill Amount Read only field.

    This field displays the bill currency and the Bill Amount based on the selected Documentary Collection Reference.
    Amount In Local Currency Read only field.

    System fetches the local currency equivalent value for the LC amount from back office (with decimal places).
    Process Reference Number Read only field.

    Unique sequence number for the transaction.

    This is auto generated by the system based on process name and branch code.
    Customer Reference Number Specify the customer reference number.
    Priority Read only field.

    System populates the priority of the customer based on priority maintenance. If priority is not maintained for the customer, system will populate 'Medium' as the default priority. User can change the priority populated any time before submit.
    Submission Mode System populates the submission mode of Export Collection Return - Close request.

    By default the submission mode will have the value as ‘Desk’.

    • Desk - Request received through Desk
    • Courier - Request received through Courier
    Return Date System displays the return date of the application.

    By default, the application displays branch’s current date.
    Version Number Read only field.

    This field displays the latest version of the bill.
    Collection Details

    Registration user can provide collection details in this section. Alternately, details can be provided by Data Enrichment user.


    Description of registrationcollectiondetails.png follows
    Description of the illustration registrationcollectiondetails.png

  4. On Export Documentary Collection Return - Close - Collection Details screen, specify the fields.

    Note:

    The fields which are marked as Required are mandatory.

    For more information on fields, refer to the field description table below.

    Table 3-4 Export Documentary Collection Return - Close - Registration - Collection Details - Field Description

    Field Description
    Documents Received Read only field.

    This field displays the documents received from the collection booking.
    Tenor Type Read only field.

    This field displays the tenor details from the collection booking.
    Product Code Read only field.

    This field displays the product code from the Documentary Collection Number.
    Product Description Read only field.

    This field displays the description of the product as per the product code.
    Operation Type Read only field.

    This field displays the operation type.
    Stage Read only field.

    This field displays the stage based on the selected Documentary Collection Number.
    Contract Reference Number Read only field.

    System populates the contract reference number from the back end system once the Documentary Collection Number is selected.
    User Reference Number Read only field.

    This field displays the user reference number.
    Drawee Read only field.

    Drawee ID will be auto-populated based on the selected Documentary Collection Number.
    Outstanding Bill Amount Read only field.

    Outstanding Bill Amount will be auto-populated based on the selected Documentary Collection Number.
    Collecting Bank Read only field.

    Collecting Bank ID and Collecting Bank Name will be auto-populated based on the selected Documentary Collection Number.
    Collecting Bank Reference Read only field.

    Collecting Bank reference will be auto-populated based on the selected Documentary Collection Number.
    Finance Amount Read only field.

    Finance Amount will be auto-populated based on the selected Documentary Collection Number.
    Protest Date Read only field.

    Protest Date will be auto-populated based on the selected Documentary Collection Number.
    Acceptance Date Read only field.

    Acceptance Date will be auto-populated based on the selected Documentary Collection Number.
    Rebate Amount Read only field.

    The rebate to the bill outstanding amount.
    Customer Dispatch Displays the value that will be populated from back office based on the maintenance.
    • Switch to Enable if the customer has to dispatch the documents directly to the importer’s bank.
    • Switch to Disable , if the bank has to dispatch the documents to the importer’s bank. Bank user is not allowed to edit the field, if the value defaulted from the back office is “No”
  5. Click Submit.
    The task will move to next logical stage of Export Documentary Collection Return - Close.

    For more information on action buttons, refer to the field description table below.

    Table 3-5 Export Documentary Collection Return - Close - Registration - Action Buttons - Field Description

    Field Description
    Documents Upload the documents received under the Documentary Collection.
    Remarks Specify any additional information regarding the collection. This information can be viewed by other users handling the request.
    Customer Instruction Click to view/ input the following.
    • Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this.
    • Transaction Level Instructions – In this section, OBTFPM user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
    View Collection Click to view the details of the collection.
    Events Click to view the details of collection and liquidations if any in chronological sequence.
    Hold The details provided will be saved and status will be on hold. User must update the remarks on the reason for holding the task.

    This option is used, if there are any pending information yet to be received from applicant.
    Cancel Cancels the Export Documentary Collection Return - Close task. Details entered will not be saved and the task will be removed
    Save & Close Save the information provided and holds the task in ‘My Task’ queue for working later.

    This option will not submit the request.
    Submit The task will move to next logical stage of Export Documentary Collection Return - Close. If mandatory fields have not been captured, system will display an error message until the mandatory fields data are provided.
    Checklist Click to view the list of items that needs to be completed and acknowledge. If mandatory checklist items are not selected, system will display an error on submit.

Parent topic: Export Documentary Collection Booking Return - Close