Maintain Free Format Texts

2.4.1 Maintain Free Format Texts

This topic describes the systematic instruction to process the FFTs.

There are certain standard free format texts that should appear in the correspondence and messages sent to the parties involved in the bill. Instead of specifying the details of the FFT each time you need to use it, you can maintain them in the FFT Maintenance screen.

The advantage of maintaining FFT details is that at the time of creating a product or while entering the details of a bill, you need to only specify the code assigned to the FFT. All the details maintained for the FFT code will be automatically picked up. This reduces your effort, as you do not need to enter the description of the FFT each time you use it. This maintenance is common for both BC and Islamic BC modules.

Specify User ID and Password, and login to Homepage.

On Homepage, type BCDFFTCD in the text box, and then click next arrow.
The Bills & Collections Free Format Code Maintenance screen is displayed.

Figure 2-7 Bills & Collections Free Format Code Maintenance

Description of "Figure 2-7 Bills & Collections Free Format Code Maintenance"

(Optional) Enter the result of the step here.
On Bills & Collections Free Format Code Maintenance screen, click New.
1. To call a defined document maintenance record, select the Summary option under Documents.
2. Double click on a document code of your choice to open it.
The Summary screen is displayed.

On Bills & Collections Free Format Code Maintenance screen, specify the fields, and then click Enter Query.

For more information on the fields, refer to the below Field Description table.

Table 2-4 Bills & Collections Free Format Code - Field Description

Field	Description
Text Code	In Oracle Banking Trade Finance, each FFT that you maintain is identified by a twelve-character code called an FFT code. One of the characters of this code should be a letter of the English Alphabet. You can follow your own conventions for devising the code. This maintenance is common for both BC and Islamic BC modules. The code that you specify should be unique as it is used to identify the FFT. While creating a product, or at the time of entering the details of a bill instead of specifying the FFTs required under a bill, you need to only specify the code assigned to the FFT. The FFT details will be automatically picked up and defaulted. This field is mandatory.
	Specify the language code using which all the correspondences with the party should be carried out. Click the adjoining option list icon to view the list of available language codes. This field is mandatory.
Free Format Text	After you have assigned a code to identify an FFT, you can proceed to maintain the description of the FFT. The Description that you specify can contain text up to thirty two thousand five hundred characters. After you have made the required mandatory entries you can save the record. On saving the record, your User ID will be displayed in the Maker field at the bottom of the screen. The date and time at which you saved the record will be displayed in the Date Time field. A record that you have created should be authorized by a user bearing a different login Id, before the EOD is run. Once the record is authorized the Id of the user who authorized the record will be displayed in the Checker field. The date and time at which the record has been authorized will be displayed in the Date Time field positioned next to the Checker field. The status of the record will be displayed in the check box marked ‘Authorized’. The field will remain unauthorized until the record is authorized.

Field

Description

Text Code

In Oracle Banking Trade Finance, each FFT that you maintain is identified by a twelve-character code called an FFT code. One of the characters of this code should be a letter of the English Alphabet. You can follow your own conventions for devising the code.

This maintenance is common for both BC and Islamic BC modules. The code that you specify should be unique as it is used to identify the FFT. While creating a product, or at the time of entering the details of a bill instead of specifying the FFTs required under a bill, you need to only specify the code assigned to the FFT. The FFT details will be automatically picked up and defaulted.

This field is mandatory.

Specify the language code using which all the correspondences with the party should be carried out. Click the adjoining option list icon to view the list of available language codes.

This field is mandatory.

Free Format Text

After you have assigned a code to identify an FFT, you can proceed to maintain the description of the FFT. The Description that you specify can contain text up to thirty two thousand five hundred characters.

After you have made the required mandatory entries you can save the record.

On saving the record, your User ID will be displayed in the Maker field at the bottom of the screen. The date and time at which you saved the record will be displayed in the Date Time field. A record that you have created should be authorized by a user bearing a different login Id, before the EOD is run. Once the record is authorized the Id of the user who authorized the record will be displayed in the Checker field. The date and time at which the record has been authorized will be displayed in the Date Time field positioned next to the Checker field. The status of the record will be displayed in the check box marked ‘Authorized’. The field will remain unauthorized until the record is authorized.

On Bills & Collections Free Format Code Maintenance screen, click Fields.
The User Defined Fields screen is displayed.

Figure 2-8 User Defined Fields

Description of "Figure 2-8 User Defined Fields"

You can link the User Defined Fields with Bills & Collections Free Format Code Maintenance screen using User Defined Fields Function Field Mapping Maintenance screen.

Note:
Value for UDF can be made mandatory or non mandatory as maintained in the Field description screen.
To open this screen from the Application Browser, select Common Entity, then Maintenance and then UDF Function Field Mapping.

Parent topic: Free Format Texts