2.2 Registration

This topic provides the systematic instructions to initiate the Registration stage of Import LC Re-Open request.

At the Registration stage, the user can register request for an Import LC reopen received at the front desk (as an application received physically/received by mail/fax). During Registration, user can capture the basic details of the application, check the signature of the applicant and upload related documents. On submit of the request, the customer should be notified with acknowledgment and the request should be available for an LC expert to handle in the next stage.

Specify User ID and Password, and login to Home screen.

Figure 2-2 LogIn Screen

Description of Figure 2-2 follows
Description of "Figure 2-2 LogIn Screen"
  1. On Home screen, click Trade Finance. Under Trade Finance, click Import Documentary Credit.
  2. Under Import Documentary Credit, click Import LC Reopen.
    The Import LC Reopen screen appears.

    The Import LC Reopen - Registration stage has two sections Application Details and LC Details. Let’s look at the details of Registration screens below:

    Figure 2-4 Import LC Reopen - Registration - Application DetailsDescription of registrationapplicationdetails.png follows
    Description of the illustration registrationapplicationdetails.png

  3. On Import LC Reopen - Registration - Application Details screen, specify the fields.

    Table 2-3 Import LC Reopen - Registration - Application Details - Field Description

    Field Description
    Documentary Credit Number Specify the documentary credit number.

    Alternatively, click Search to search and select the documentary credit number.

    In lookup search/advanced lookup search, user can input DCN Reference Number, Applicant, Currency, Amount and User Reference to fetch the LC details.

    Based on the search result, select the applicable LC to be opened.

    Note:

    System displays the LCs only which are in Closed status.
    Received From Applicant Bank Read only field.

    System displays the value available in LC.
    Received From - Customer ID Read only field.

    System displays the value available in LC.
    Received From - Customer Name Read only field.

    System displays the name of the Customer available in LC.
    Branch Read only field.

    Branch details will be auto-populated based on the selected LC from the lookup.
    Priority System will populate the priority of the customer based on priority maintenance. If priority is not maintained for the customer, system will populate 'Medium' as the default priority.

    User can change the priority populated any time before submit of Registration stage.
    Submission Mode Select the submission mode of Import LC Reopen request. By default the submission mode will have the value as ‘Desk’ for transactions created via registration.

    By default the submission mode will have the value as ‘Desk’.

    • Desk - Request received through Desk
    • Courier - Request received through Courier
    • Email - Request received through Mail
    • Fax - Request received through Fax
    Process Reference Number Unique sequence number for the transaction.

    This is auto generated by the system based on process name and branch code.
    Reopen Date By default, the application will display branch’s current date.
    Closure Date Read only field.

    System defaults the LC Closure date. Closure Date should not be earlier than the branch date
    User Reference Number Read only field.

    User reference number is defaulted based on the selected LC.
    Customer Reference Number Specify the 'Customer Reference number', if any.
    LC Details

    The user can view the latest LC values displayed in the respective fields. All fields displayed in LC details section are read only fields.

    Description of registrationlcdetails.png follows
    Description of the illustration registrationlcdetails.png
  4. On Import LC Reopen - Registration - LC Details screen, specify the fields.

    For more information on fields, refer to the field description table below.

    Table 2-4 Import LC Reopen - Registration - LC Details - Field Description

    Field Description
    Revolving This field displays the revolving value as per the latest LC details.
    LC Type This field displays the LC type as per the latest LC details.
    Product Code This field displays the product code used during LC Reopen.
    Product Description This field displays the description as in Import LC.
    Advising Bank This field displays the advising bank details as per the latest LC details.
    Form of Documentary Credit This field displays the form of documentary credit available in LC record.
    Date of Issue This field displays the LC issuance date.
    Applicable Rules This field displays the applicable rule as per the latest LC details.
    Date of Expiry This field displays the expiry date as per the latest LC details.
    Place of Expiry This field displays the place of expiry as per the latest LC details.
    Applicant Bank This field displays the applicant bank details as per the latest LC details.
    Applicant This field displays the details of the applicant as per the latest LC details.
    Beneficiary This field displays the beneficiary details as per the latest LC details.
    Currency Code, Amount This field displays the currency code of LC along with the currency details as per the latest LC details.
    Percentage Credit Amount Tolerance This field displays the percentage credit amount tolerance details as per the latest LC details.
    Limits/Collateral Required Limits/Collateral applicable as per the latest LC details is displayed.
    Additional Amount Covered This field displays any additional amount covered as per the latest LC details.
    Accountee Accountee details as per the latest LC details is displayed.
    Amount In Local Currency Amount in local currency as per the latest LC details is displayed.
    Back to Back LC Back to Back LC as per the latest LC details is displayed.
  5. Click Submit.
    The task will move to next logical stage of Import LC Reopen.

    For more information on action buttons, refer to the field description table below.

    Table 2-5 Import LC Reopen - Registration - Action Buttons - Field Description

    Field Description
    Signatures Click the Signatures to verify the signature of the customer/ bank if required.

    The user can view the Customer Number and Name of the signatory, Signature image and the applicable operation instructions if any available in the back-office system.

    If more than one signature is required, system should display all the signatures.
    Documents Upload the documents received under the LC.

    Application displays mandatory documents to be uploaded for Import LC Reopen. Place holders are also available to upload additional documents submitted by the applicant
    Remarks Specify any additional information regarding the reopening of import LC. This information can be viewed by other users processing the request.
    Customer Instruction Click to view/ input the following:
    • Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this.
    • Transaction Level Instructions – In this section, OBTFPMCS user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
    Common Group Message Click Common Group Message button, to send MT799 and MT999 messages from within the task.
    View LC Click to view the latest LC values displayed in the respective fields.
    View LC Events Click to view the details of LC events.
    Hold The details provided will be saved and status will be on hold. User must update the remarks on the reason for holding the task. This option is used, if there are any pending information yet to be received from applicant.
    Cancel Cancels the Import LC Reopen task. Details entered will not be saved and the task will be removed.
    Save & Close Save the information provided and holds the task in ‘My Task’ queue for working later.

    This option will not submit the request.
    Submit Click Submit, task will get moved to next logical stage of Import LC Reopen.

    If mandatory fields have not been captured, system will display an error message until the mandatory fields data are provided.
    Checklist Click to view the list of items that needs to be completed and acknowledge. If mandatory checklist items are not selected, system will display an error on submit.

    The checklist items under Registration Stage are: Application signed and stamped Customer signature verified Any correction or alteration initialed by the applicant.
  • Document Linkage
    This topic provides the systematic instructions to initiate the document linkage.

Parent topic: Import LC ReOpen