2.2 Registration

This topic provides the systematic instructions to initiate the Registration stage of Guarantee Advise Internal Amendment request.

As a Registration user, you can register an internal amendment to a Guaranteed/SBLC Advised request, also can upload relevant documents and verify checklist items. If the request is received by mail/Courier, you can update the request.

The OBTFPMCS user can process MT798 with sub messages MT726-MT759 message received through SWIFT. The OBTFPMCS verifies the field 21 and 26E ( of the MT759 and identifies the Original Contract Reference Number and Amendment Number and invokes the process. The user can cancel the previously received MT798 referenced message which is under process.

The OBTFPMCS user can process incoming MT798(up to a maximum of 8 messages) with sub messages MT788-MT799 message received through SWIFT and enables the user to cancel the previously received MT798 referenced message which is under process.

Specify User ID and Password, and login to Home screen.

Figure 2-2 LogIn Screen

Description of Figure 2-2 follows
Description of "Figure 2-2 LogIn Screen"
  1. On Home screen, click Trade Finance. Under Trade Finance, click Bank Guarantee Advise.
  2. Under Bank Guarantee Advise, click Guarantee Advise Internal Amendment.

    Figure 2-3 Guarantee Advise Internal Amendment


    Description of Figure 2-3 follows
    Description of "Figure 2-3 Guarantee Advise Internal Amendment"

    The Guarantee Advise Internal Amendment screen appears.

    The Guarantee Advise Internal Amendment - Registration stage has two sections Application Details and Guarantee Details. Let’s look at the details of Registration screens below:

    In case of STP of incoming SWIFT MT 768, a task should be directly created in Data Enrichment Stage after the required business validations and Registration stage is not applicable.

    Figure 2-4 Guarantee Advise Internal Amendment - Registration - Application Details


    Description of Figure 2-4 follows
    Description of "Figure 2-4 Guarantee Advise Internal Amendment - Registration - Application Details"

  3. On Guarantee Advise Internal Amendment - Registration - Application Details screen, specify the fields.

    Note:

    The fields which are marked as Required are mandatory.

    For more information on fields, refer to the field description table below.

    Table 2-3 Guarantee Advise Internal Amendment - Registration - Application Details

    Field Description
    Advising Bank Reference Number Specify the advising bank reference number.

    Alternatively, click Search to search and select the advising bank reference number from the look-up.

    As part of search criteria; user can input the Advising Bank Ref, Beneficiary, Currency, Amount and User Reference Number.
    Beneficiary Read only field.

    Beneficiary name is auto-populated from Guarantee /SBLC Advise.
    Branch Read only field.

    Branch name will be auto-populated from Guarantee /SBLC Advise details.
    Priority This field will be defaulted based on the priority maintained for the customer. Priority maintained will be populated as either 'Low or Medium or High'. If priority is not maintained for a customer, ‘Medium' priority will be defaulted.

    User can change the priority populated any time before submit of Registration stage.
    Submission Mode System defaults the submission mode of Guarantee Advise Internal Amendment request.

    By default the submission mode will have the value as ‘Desk’.

    • Desk - Request received through Desk
    • Courier - Request received through Courier

    User can change the sunmission mode.
    Process Reference Number Read only field.

    Unique OBTFPMCS task reference number for the transaction.

    This is auto generated by the system based on process name and branch code.
    Issuer Read only field.

    System defaults the Issuing Bank as per the Guarantee Advice details.
    Issuing Bank Reference Read only field.

    System defaults the Issuing Bank reference from Guarantee Advice details.
    Amendment Date By default, the application will display branch’s current date.
    Guarantee Details

    Registration user can view the latest LC values defaulted in the respective fields in the Guarantee Details in this section.
    Description of registrationguaranteedetails.png follows
    Description of the illustration registrationguaranteedetails.png

  4. On Guarantee Advise Internal Amendment - Registration - Guarantee Details screen, specify the fields.

    Note:

    The fields which are marked in asterisk are mandatory.

    For more information on fields, refer to the field description table below.

    Table 2-4 Guarantee Advise Internal Amendment - Registration - SBLC/Guarantee Details - Field Description

    Field Description
    Form of Undertaking Read only field.

    Form of Undertaking defaults from Guarantee Advice details.
    Undertaking Number Read only field.

    Undertaking number defaults from Guarantee/ Standby Advise details.
    Product Code Read only field.

    Product code defaults from Guarantee/ Standby Advise details.
    Product Description Read only field.

    This field displays the description of the product as per the product code defaulted from Guarantee/ Standby Advise.
    Undertaking Amount Read only field.

    System defaults the outstanding value available  from Guarantee Advise details.

    Amount In Local Currency Read only field.

    System fetches the local currency equivalent value for the transaction amount from back office (with decimal places).
    Type of Undertaking Read only field.

    System defaults the type of undertaking value available  from Guarantee Advise details.

    User Reference Number Read only field.

    System defaults the user reference number available  from Guarantee Advise details.

    Purpose of Message Read only field.

    System defaults the purpose of message from Guarantee/ Standby Advise.

    File Identification Read only field.

    The type of delivery channel and its associated file name or reference.

    System defaults the value from Guarantee Advise details.
    Narrative Read only field.

    System defaults the value from Guarantee Advise details.
    Applicable Rules Read only field.

    This field displays the rules of the Guarantee/ Standby Advise.

    System defaults the value from Guarantee Advise details.
    Narrative Read only field.

    System defaults the value from Guarantee Advise details.
    Applicant Name Read only field.

    This field displays the details of the applicant from Guarantee Advise details.

    Beneficiary Name Read only field.

    System defaults the beneficiary from Guarantee/ SBLC Advise details.
    Advising Bank Read only field.

    System defaults the details of the advising bank from Guarantee/ SBLC Advise.

    Additional Amount Read only field.

    This field indicates the additional amounts covered as per the latest LC details is displayed in Guarantee Advise details.
    Expiry Type Read only field.

    Indicates the validity of the guarantee.

    System defaults the expiry type from Guarantee/ SBLC Advise.

    Date of Expiry Read only field.

    Expiry date of the Guarantee Advise.

    System defaults the expiry date from Guarantee/ SBLC Advise.
    Auto Renewal Enable the option for auto renewal.

    This field is enabled if Applicable Rules is 'URDG - Uniform rules for demand guarantees' and Expiry Type is 'OPEN'.

    Expiry Condition/Event Read only field.

    The documentary condition/event that indicates when the local undertaking will cease to be available.

    System defaults the value from Guarantee Advise details.
    Obligor/ Instructor Party Read only field.

    The party obligated to reimburse the issuer.
    Auto Close Toggle On: Displays that auto close is required for that transactions.

    Toggle Off: Displays that auto close is not required for that transactions.

    The user can enable or disbale the option.
    Closure Date System default the “Closure Date” value, if any, from the contract.

    If the system defaulted value for Auto Close is Yes, then Closure Date field will be a display only field and user is not allowed to edit the same.

    If the system defaulted value for Auto Close is No, then user can edit the Closure Date field by enabling the “Auto Close” toggle as “Yes”.

    User can provide the value in this field, if Auto Close is enabled as a part of this internal amendment.
  5. Click Submit.
    The task will move to next logical stage of Guarantee Advise Internal Amendment.

    For more information on action buttons, refer to the field description table below.

    Table 2-5 Guarantee Advise Internal Amendment - Registration - Action Buttons - Field Description

    Field Description
    Signatures Click the Signature button to verify the signature of the customer/ bank if required.

    The user can view the Customer Number and Name of the signatory, Signature image and the applicable operation instructions if any available in the back-office system.

    If more than one signature is available, system should display all the signatures.
    Documents Upload the documents received.

    Application displays mandatory documents to be uploaded for Guarantee Advise.Place holders are also available to upload additional documents submitted by the applicant
    Remarks Specify any additional information regarding the Guarantee Advise Internal amendment. This information can be viewed by other users processing the request.
    Customer Instruction Click to view/ input the following:
    • Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this.
    • Transaction Level Instructions – In this section, OBTFPMCS user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
    Common Group Messages Click Common Group Message button, to send MT799 and MT999 messages from within the task.

    A walk-in customer of the receiving bank can be sent a common group message by the BIC.
    View Guarantee/SBLC Click View Guarantee/SBLC button to view the snapshot of latest Guarantee Advise Internal Amendment details.
    Guarantee/SBLC Events Click Guarantee/SBLC Events button to view the snapshot of various events under the Guarantee Advise Internal Amendment.
    Hold The details provided will be saved and status will be on hold. User must update the remarks on the reason for holding the task. This option is used, if there are any pending information yet to be received from applicant.
    Cancel Cancels the Guarantee Advise Internal amendment task. Details entered will not be saved and the task will be removed.
    Save & Close Save the information provided and holds the task in ‘My Task’ queue for working later.

    This option will not submit the request.
    Submit Click Submit, system will trigger acknowledgment to the customer and give confirmation message for successful submission. The task will move to next logical stage of Guarantee Advise Internal Amendment.

    If mandatory fields have not been captured, system will display an error message until the mandatory fields data are provided.
    Checklist Click to view the list of items that needs to be completed and acknowledge. If mandatory checklist items are not selected, system will display an error on submit.
  • Document Linkage
    This topic provides the systematic instructions to initiate the document linkage.

Parent topic: Guarantee Advise Internal Amendment