2.2 Registration

This topic provides the systematic instructions to initiate the Registration stage of Export LC Update Drawings request.

During registration stage, user can capture the basic details and upload the related documents received from issuing bank. System also enables the user to capture some additional product related details as an option. On submit of the request the request will be available for an LC expert to handle the request in the next stage.

The OBTFPMCS user can process MT798 with sub messages MT726-MT759 message received through SWIFT. The OBTFPMCS verifies the field 21 and 26E ( of the MT759 and identifies the Original Contract Reference Number and Amendment Number and invokes the process. The user can cancel the previously received MT798 referenced message which is under process.

The OBTFPMCS user can process incoming MT798(up to a maximum of 8 messages) with sub messages MT788-MT799 message received through SWIFT and enables the user to cancel the previously received MT798 referenced message which is under process.

Specify User ID and Password, and login to Home screen.

Figure 2-2 LogIn Screen

Description of Figure 2-2 follows
Description of "Figure 2-2 LogIn Screen"
  1. On Home screen, click Trade Finance. Under Trade Finance, click Export Documentary Credit.
  2. Under Export Documentary Credit, click Export LC Update Drawings.
    The Export LC Update Drawings - Registration screen appears.

    The Export LC Drawing - Registration stage has two sections Application Details and LC Details. Let’s look at the details of Registration screens below:

    Figure 2-4 Export LC Update Drawings - Registration - Application Details
    Description of registrationapplicationdetails.png follows
    Description of the illustration registrationapplicationdetails.png

  3. On Export LC Update Drawings - Registration - Application Details screen, specify the fields.
    In case of MT798 message(738) application details is defaulted to SWIFT.

    Note:

    The fields which are marked as Required are mandatory.

    For more information on fields, refer to the field description table below.

    Table 2-3 Export LC Update Drawings - Registration - Application Details - Field Description

    Field Description
    LC Advised by us Enable the option, if LC is advised by negotiating bank.

    Disable the option, if LC is not advised by the negotiating bank.

    Drawing Reference Number Specify the drawing reference number.

    Alternatively, click Search to search and select the drawing reference number. In the lookup, user can search giving Customer ID, Currency, Amount, User Reference Number and Value Date to fetch the LC details. Based on the search result, select the applicable LC for drawing.

    Note:

    In case of silent confirmation, user gets an alert message “The LC has been Silently Confirmed.”
    Export LC Reference Number Read only field.

    Exporter LC Reference Number is auto-populated based on the selected LC from the lookup.
    Beneficiary If LC Advised by us toggle is enabled, this field is read-only. Beneficiary is auto-populated based on the selected LC from the look-up.

    If LC Advised by us toggle is disabled, click Search to search and select the beneficiary customer.

    If beneficiary is a customer of the bank, system will check for valid KYC status. If KYC status is not valid, system will display alert message.
    Branch Read only field.

    Branch details is auto-populated based on the selected Export LC Reference Number.
    Priority System populates the priority of the customer based on priority maintenance. If priority is not maintained for the customer, system will populate 'Medium' as the default priority.

    User can change the priority populated any time before submit.
    Submission Mode Read only field.

    System populates the submission mode of Export LC Update Drawings request.

    By default the submission mode will have the value as ‘Desk’.

    • Desk - Request received through Desk
    • Courier - Request received through Courier
    • Email - Request received through email
    • Fax - Request received through Fax
    Drawing Date Read only field.

    Drawing date is auto-populated based on the selected drawing.
    Document Received Date Read only field.

    By default, the application will display system date.
    Process Reference Number Read only field.

    Unique sequence number for the transaction.

    This is auto generated by the system based on process name and branch code.
    LC Details

    Drawing Details will be populated from the drawings. Registration user can update the fields if required.
    Description of registrationlcdetails.png follows
    Description of the illustration registrationlcdetails.png

  4. On Export LC Update Drawings - LC Details screen, specify the fields.

    Note:

    The fields which are marked as Required are mandatory.

    For more information on fields, refer to the field description table below.

    Table 2-4 Export LC Update Drawings - Registration - LC Details - Field Description

    Field Description
    Documents Received Select the number of sets of documents received from the drop-down..
    The options are:
    • First
    • Second
    • Both
    Tenor Type Read only field.

    Tenor is auto-populated based on the selected drawing.
    Product Code Read only field.

    Product code is auto-populated based on the selected drawing.
    Product Description Read only field.

    This field displays the description of the product as per the product code.
    Drawing Reference Number Read only field.

    Drawing reference number is auto-populated based on the selected drawing.
    User Reference Number System defaults the user reference number based on the product code.

    The user can change the user reference number.
    Applicant Read only field.

    Applicant details is auto-populated based on the selected drawing.
    Issuing Bank If LC Advised by us toggle is enabled, this field is read-only. Issuing bank is auto-populated based on the selected LC from the look-up.

    If LC Advised by us toggle is disabled, click Search to search and select the issuing bank.

    The system will display the
    1. SWIFT code (if available)
    2. Name and address of the bank
    On selection of the record if SWIFT code is available then SWIFT code is populated, if SWIFT code is not available then the bank's name and address will be populated.
    Issuing Bank Reference If LC Advised by us toggle is enabled, this field is read-only. Issuing bank reference is auto-populated based on the selected LC from the look-up.

    If LC Advised by us toggle is disabled, specify the issuing bank reference number.

    Date of Expiry Read only field.

    Date of expiry is auto-populated based on the selected drawing.
    Presenting Bank If LC Advised by us toggle is enabled, this field is read-only. Presenting bank is auto-populated based on the selected LC from the look-up.
    If LC Advised by us toggle is disabled, specify the presenting bank or click Search to search and select the presenting bank.

    Note:

    In case the selected Bank is not RMA Compliant, the system displays error message “RMA arrangement not available”.
    Presenting Bank Reference Number Read only field.

    Presenting bank reference number is auto-populated based on the selected drawing.
    Confirming Bank Click Search to search and select the confirming bank.
    Available with Bank Click Search to search and select the value for available with bank from the look-up.

    Note:

    The Available Bank details should be handed off against ‘Collecting Bank’ Party in OBTF.

    Note:

    If the Bank selected in Confirming Bank and Available with Bank are same, system should hand off only the Confirming Bank details in Back office.

    Note:

    If Confirming Bank/Available with Bank are the same as Issuing Bank/Presenting Bank, system should display an error.
    Drawing Amount LC Drawing Amount is auto-populated based on the selected LC.

    User can edit the details, if required.
    Amount In Local Currency Read only field.

    System fetches the local currency equivalent value for the LC amount from back office (with decimal places).
    Outstanding Drawing Value Read only field.

    Outstanding drawing value is auto-populated.

    This field displays the value as per the latest LC.

    Outstanding LC Value Read only field.

    Outstanding LC value is auto-populated.

    This field displays the value as per the latest LC.

    Additional Amount Select the currency and specify any additional amount to be processed under this LC drawing.
    Operation Type If LC Advised by us toggle is enabled, this field is read-only. Operation type is auto-populated based on the selected LC from the look-up.

    If LC Advised by us toggle is disabled, select the operation type.

    Stage Select the stage from the drop-down.
    The options are:
    • Initial
    • Final
    Nego/Finance Amount Negotiation/Financing amount is auto-populated based on the selected LC from the look-up.
    Unlinked FX Rate Unlinked FX Rate is auto-populated based on the selected LC from the look-up.
    Rebate Amount Select the currency and specify the rebate to the bill outstanding amount.
    Customer Dispatch The value is populated from back office based on the maintenance.

    If the option is enabled, the customer has the option to dispatch the documents directly to the importer’s bank.
    If the option is enabled, the bank has to dispatch the documents to the importer’s bank.

    Bank user is not allowed to edit the field, if the value defaulted from the back office is “No”,
  5. Click Submit.
    The task will move to next logical stage of Export LC Update Drawings.

    For more information on action buttons, refer to the field description table below.

    Table 2-5 Export LC Update Drawings - Registration - Action Buttons - Field Description

    Field Description
    Signatures Click the Signature button to verify the signature of the customer/ bank if required.

    The user can view the Customer Number and Name of the signatory, Signature image and the applicable operation instructions if any available in the back-office system.

    If more than one signature is required, system should display all the signatures.
    Documents Upload the documents received under the Export LC Update Drawings.
    Remarks Specify any additional information regarding the Export LC Update Drawings. This information can be viewed by other users handling the request.
    Customer Instruction Click to view/ input the following.
    • Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this.
    • Transaction Level Instructions – In this section, OBTFPMCS user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
    Common Group Messages Click Common Group Message button, to send MT799 and MT999 messages from within the task.
    View LC Click to view the latest LC values displayed in the respective fields. All fields displayed in LC details section are read only fields.
    Events Click to view the details of the details of LC drawing, amendments (if any), drawings (if any) and liquidations if any under the LC in chronological sequence from LC drawing.
    Hold The details provided will be saved and status will be on hold. User must update the remarks on the reason for holding the task.

    This option is used, if there are any pending information yet to be received from applicant.
    Cancel Cancels the Export LC Update Drawings task. Details entered will not be saved and the task will be removed
    Save & Close Save the information provided and holds the task in ‘My Task’ queue for working later.

    This option will not submit the request.
    Submit The task will move to next logical stage of Export LC Update Drawings. If mandatory fields have not been captured, system will display an error message until the mandatory fields data are provided.
    Checklist Click to view the list of items that needs to be completed and acknowledge. If mandatory checklist items are not selected, system will display an error on submit.

Parent topic: Export LC Update Drawings