3.5 Multi Level Approval

This topic helps you quickly get acquainted with the Multi Level Approval process.

User can review the summary of details updated in multilevel approval stage of Islamic Export Documentary Collection Update request.
  1. Log in into OBTFPM application and acquire the task available in the approval stage in free task queue. Authorization user can acquire the task for approving.

    User can see the summary tiles, the tiles should display a list of Important fields with values. The user can also drill down from summary tiles into respective data segments where user can verify the details of all fields under the data segment.

    Note:

    The user can simulate/recalculate charge details and during calling the handoff, if handoff is failed with error the OBTFM displays the Handoff failure error during the Approval of the task.

Approval Summary


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Description of the illustration approvalsummary.png

Tiles Displayed in Summary:
  • Main Details - User can view details about application details and LC details.
  • Party Details - User can view party details like applicant, advising bank etc.
  • Document Details - User can view the document details.
  • Other Details - User can view the other details.
  • Shipment Details - User can view the shipment details.
  • Maturity Details - User can view the maturity details.
  • Additional Fields - User can view the details of additional fields.
  • Advices - User can view the details of advices.
  • Limits and Collaterals - User can view limits and collateral details.
  • Commission, Charges and Taxes - User can view the commission, charge and taxes details.
  • Preview Messages - User can view the preview message.
  • FX Linkage - User can view the details of FX Linkage.
  • Payment Details - User can view the payment details.
  • Settlement Details - User can view settlement details.
  • Compliance Details - User can view the compliance details.
  • Profit Details - User can view the profit details.
  • Accounting Details - User can view the accounting entries generated by back office system.

    Note:

    When the Value Date is different from the Transaction Date for one or more accounting entries, system displays an Alert Message “Value Date is different from Transaction Date for one or more Accounting entries.
  • Updated Details - User can view the updated details.
  • Exception (Approval) - User can view the Exception (Approval) details.
  1. Click Approve.

For more information on Action Buttons, refer to the field description table below.

Table 3-37 Approval Summary - Action Buttons - Field Description

Field Description
Documents View/Upload the required document.

Application displays the mandatory and optional documents.
The user can view and input/view application details simultaneously.
When a user clicks on the uploaded document, Document window get opened and on clicking the view icon of the uploaded document, Application screen should get split into two. The one side of the document allows to view and on the other side allows to input/view the details in the application

Remarks Specify any additional information regarding the collection. This information can be viewed by other users processing the request.

Content from Remarks field should be handed off to Remarks field in Backend application.
Overrides Click to view the overrides accepted by the user.
Customer Instructions Click to view/ input the following
  • Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this.
  • Transaction Level Instructions – In this section, OBTFPMCS user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
View Collection Enables the user to view the latest collection values displayed in the respective fields.
Cancel Cancel the Data Enrichment stage inputs. The details updated in this stage are not saved. The task will be available in 'My Task' queue.
Hold The details provided will be saved and status will be on hold.User must update the remarks on the reason for holding the task.

This option is used, if there are any pending information yet to be received from applicant.
Reject On click of Reject, user must select a Reject Reason from a list displayed by the system.

Reject Codes are:

  • R1- Documents missing
  • R2- Signature Missing
  • R3- Input Error
  • R4- Insufficient Balance/Limits
  • R5 - Others

Select a Reject code and give a Reject Description.
This reject reason will be available in the remarks window throughout the process.
Refer Select a Refer Reason from the values displayed by the system.

Refer Codes are:

  • R1- Documents missing
  • R2- Signature Missing
  • R3- Input Error
  • R4- Insufficient Balance/Limits
  • R5 - Others
Approve On approve, application must validate for all mandatory field values, and task must move to the next logical stage. If there are more approvers, task will move to the next approver for approval. If there are no more approvers, the transaction is handed off to the back end system for posting.
  • Reject Approval
    This topic helps you quickly get acquainted with the Reject Approval process.

Parent topic: Export Documentary Collection Booking Update