2.4 Exceptions

This topic helps you quickly get acquainted with the Exceptions process.

As per regulatory requirement, all tasks are scrutinized for KYC, Compliance and Sanctions. The checks to external system/internal system is initiated after the Data Enrichment stage.

Exception - Amount Block

As part of amount block validation, application will check if sufficient balance is available in the account to create an amount block. On hand-off, system will debit the blocked account to the extent earmark and credit charges/ commission account in case of charges block or credit the amount in suspense account for earmarks created for collateral.

The transactions that have failed amount block due to non-availability of amount in respective account will reach the amount block exception stage.

Log in into OBTFPMCS application, amount block exception queue. Amount block validation failed tasks for trade transactions will be listed in the queue. Open the task to view summary of updated available fields with values.

On Approval, system should not release the Amount Block against each applicable account and system should handoff the “Amount Block Reference Number“ to the back office. On successful handoff, back office will make use of these “Amount Block Reference Number” to release the Amount Block done in the mid office (OBTFPMCS) and should debit the CASA account from the Back office. If multiple accounts are applicable, Amount Block.

Exception is created when sufficient balance is not available for blocking the settlement account and the same can be addressed by the approver in the following ways:

Approve:
  • Settlement amount will be funded (outside of this process)
  • Allow account to be overdrawn during hand-off
Refer:
  • Refer back to DE providing alternate settlement account to be used for block.
  • Different collateral to be mapped or utilize lines in place of collateral.

Reject:

Reject the transaction due to non-availability of sufficient balance in settlement account

Amount Bock Exception

This section will display the amount block exception details.

Summary
Description of amountblockexceptionsummary-1.png follows
Description of the illustration amountblockexceptionsummary-1.png

Tiles Displayed in Summary:
  • Main Details - User can view details about application details and LC details.
  • Document Details - User can view document details.
  • Shipment Details - User can view the shipment details.
  • Additional Conditions - User can view the Additional Conditions details.
  • Discrepancy Details - User can view the discrepancy details of the drawing.
  • Maturity Details - User can view the maturity details.
  • Advices - User can view the advices details.
  • Limits and Collaterals - User can view limits and collateral details.
  • Commission, Charges & Taxes - User can view the commission, charges & taxes details.
  • Payment Details - User can view the payment details of the drawing.
  • FX Linkage - User can view FX linkage details.
  • Preview Messages - User can preview the draft message generated if any.
  • Settlement Details - User can view the settlement details.
  • Parties Details - User can view the parties details.
  • Compliance Details - User can view compliance details. The status must be verified for KYC and to be initiated for AML and Sanction Checks.
  • Accounting Details - User can view the accounting entries generated in back office.

    Note:

    When the Value Date is different from the Transaction Date for one or more accounting entries, system displays an Alert Message “Value Date is different from Transaction Date for one or more Accounting entries.
  1. Click Approve. to approve thw export booking amount bolck exception check.

For more information on Action Buttons, refer to the field description table below.

Table 2-32 Amount Bock Exception - Action Buttons - Field Description

Field Description
Documents View/Upload the required document.
Remarks Specify any additional information regarding the Drawings under Transferred LC. This information can be viewed by other users processing the request.

Content from Remarks field should be handed off to Remarks field in Backend application.
Overrides Click to view the overrides accepted by the user.
Customer Instruction Click to view/ input the following
  • Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this.
  • Transaction Level Instructions – In this section, OBTFPMCS user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
View LC Click View LC button to view the details of the LC.
View Events Click this button to view all the Undertaking events under the LC Issued till date
Hold The details provided will be saved and status will be on hold.User must update the remarks on the reason for holding the task.

This option is used, if there are any pending information yet to be received from applicant.
Reject On click of Reject, user must select a Reject Reason from a list displayed by the system.

Reject Codes are:

  • R1- Documents missing
  • R2- Signature Missing
  • R3- Input Error
  • R4- Insufficient Balance/Limits
  • R5 - Others

Select a Reject code and give a Reject Description.
This reject reason will be available in the remarks window throughout the process.

Refer Select a Refer Reason from the values displayed by the system.

User can refer the task back to the Data Enrichment user.User must select a Refer Reason from the values displayed by the system. Refer Codes

Refer Codes are:

  • R1- Documents missing
  • R2- Signature Missing
  • R3- Input Error
  • R4- Insufficient Balance/Limits
  • R5 - Others
Approve On approve, application must validate for all mandatory field values, and task must move to the next logical stage.
Back Task moves to previous logical step.

Exception - Know Your Customer (KYC)

As part of KYC validation, application will check if necessary KYC documents are available and valid for the applicant. The transactions that have failed KYC due to non-availability / expired KYC verification will reach KYC exception stage.
  1. Log in into OBTFPMCS application, KYC exception queue. KYC exception failed tasks for Trade Finance transactions will be listed in your queue.
  2. Open the task, to see summary tiles that display a summary of available updated fields with values.

    User can pick up a transaction and do the following actions:

    Approve
    • After changing the KYC status in the back end application (outside this process).
    • Without changing the KYC status in the back end application.
    • Reject (with appropriate reject reason).
Summary

Figure 2-30 Exception - Know Your Customer (KYC) Summary
Description of kycexceptionsummary.png follows
Description of the illustration kycexceptionsummary.png

Tiles Displayed in Summary:
  • Main Details - User can view details about application details and LC details.
  • Document Details - User can view document details.
  • Shipment Details - User can view the shipment details.
  • Additional Conditions - User can view the Additional Conditions details.
  • Discrepancy Details - User can view the discrepancy details of the drawing.
  • Maturity Details - User can view the maturity details.
  • Advices - User can view the advices details.
  • Limits and Collaterals - User can view limits and collateral details.
  • Commission, Charges & Taxes - User can view the commission, charges & taxes details.
  • Payment Details - User can view the payment details of the drawing.
  • FX Linkage - User can view FX linkage details.
  • Preview Messages - User can preview the draft message generated if any.
  • Settlement Details - User can view the settlement details.
  • Parties Details - User can view the parties details.
  • Compliance Details - User can view compliance details. The status must be verified for KYC and to be initiated for AML and Sanction Checks.
  • Accounting Details - User can view the accounting entries generated in back office.

    Note:

    When the Value Date is different from the Transaction Date for one or more accounting entries, system displays an Alert Message “Value Date is different from Transaction Date for one or more Accounting entries.

For more information on Action Buttons, refer to the field description table below.

Table 2-33 Exception - Know Your Customer (KYC) Summary - Action Buttons - Field Description

Field Description
Documents View/Upload the required document.
Remarks Specify any additional information regarding the Drawings under Transferred LC. This information can be viewed by other users processing the request.

Content from Remarks field should be handed off to Remarks field in Backend application.
Overrides Click to view the overrides accepted by the user.
Customer Instruction Click to view/ input the following
  • Standard Instructions – In this section, the system will populate the details of Standard Instructions maintained for the customer. User will not be able to edit this.
  • Transaction Level Instructions – In this section, OBTFPMCS user can input any Customer Instructions received as part of transaction processing. This section will be enabled only for customer initiated transactions.
View LC Click View LC button to view the details of the LC.
View Events Click this button to view all the Undertaking events under the LC Issued till date
Reject On click of Reject, user must select a Reject Reason from a list displayed by the system.

Reject Codes are:

  • R1- Documents missing
  • R2- Signature Missing
  • R3- Input Error
  • R4- Insufficient Balance/Limits
  • R5 - Others

Select a Reject code and give a Reject Description.
This reject reason will be available in the remarks window throughout the process.

Refer Select a Refer Reason from the values displayed by the system.

Refer Codes are:

  • R1- Documents missing
  • R2- Signature Missing
  • R3- Input Error
  • R4- Insufficient Balance/Limits
  • R5 - Others
Hold The details provided will be saved and status will be on hold.User must update the remarks on the reason for holding the task.

This option is used, if there are any pending information yet to be received from applicant.
Approve On approve, application must validate for all mandatory field values, and task must move to the next logical stage. If there are more approvers, task will move to the next approver for approval. If there are no more approvers, the transaction is handed off to the back end system for posting.
Back Task moves to previous logical step.

Parent topic: Drawing Under Transfer LC