This topic describes the systematic instructions to extract data from the loan agreement, or sales contract to create/update the relationship and program.

Upload Document - New Record

1. On Home screen, click Receivables And Payables. Under Receivables And Payables, click Smart Maintenance.
   The Upload Document step in the Smart Maintenance screen displays.

   Figure 3-62 Upload Document - New Record

   
   

   
   Description of "Figure 3-62 Upload Document - New Record"

   
   
2. Specify the fields on Upload Document step and upload a new record.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 3-28 Upload Document - New Record - Field Description

   Field Name	Description
   Corporate	Click the search icon and select the corporate party.
   Buyer/Supplier	Select the role of the corporate party.
   Document Upload	This section displays the document status, add document, etc.,
   Document Status	Click the search icon and select the supplier party.
   Add	Click the Add button to upload new document. Document screen appears. Specify the required details and Click Upload to upload the document.
   Action	Displays the following options to view, edit, download, or delete the document. Click the Search icon to view the document. Click the Edit icon to edit the document. Click the Download icon to download the document. Click the Delete icon to delete the document.

3. Click Add to upload new documents
   The Document pop-up screen displays.

   Figure 3-63 Upload Document - Document

   
   

   
   Description of "Figure 3-63 Upload Document - Document"

   
   
4. Specify the fields on Document screen to upload the document.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 3-29 Document pop-up screen - Field Description

   Field Name	Description
   Document Type	Select the type of document to be uploaded.
   Document Code	Select the type of document code to be uploaded.
   Document Title	Specify the title for the document to be uploaded.
   Document Description	Specify the description for the document to be uploaded.
   Remarks	Specify any additional remarks, if required.
   Document Expiry Date	Click the calendar icon to select the expiry date for the document to be uploaded.
   Link Document	Click Link Document to link the uploaded document to other documents of the same customer.

5. Click Upload to upload the new document.
   • Click Link to link the uploaded document to an existing document Id.
   • Click Cancel to cancel the task.

Upload Document - In Progress Record

6. Click In Progress tab to continue with an in progress transaction of document upload.
   The Upload Document - In Progress screen displays.

   Figure 3-64 Upload Document - In Progress Record

   
   

   
   Description of "Figure 3-64 Upload Document - In Progress Record"

   
   
7. Specify the fields on In Progress tab to search for the uploaded record.

   Note:

   The fields marked as Required are mandatory.

   For more information on fields, refer to the field description table.

   Table 3-30 Upload Document - In Progress Record - Field Description

   Field Name	Description
   Document Reference Number	Click the search icon and select the document reference number of the uploaded document.
   Sales Contract Number	Click the search icon and select the sales contract number of the uploaded document.
   Corporate	Click the search icon and select corporate who uploaded the document.

8. Click Search to search the records, or click Reset to reset the filter criteria.
9. Select the record(s) and perform any of the below action from the Upload Document step.
   • Click Next to go to the Extract Data step.
   • Click Cancel to cancel the task.

Extract Data

10. Click Next on Upload Document step.
    The Extract Data - Relationship Parameters step displays.

    Figure 3-65 Extract Data - Relationship Parameters

    
    

    
    Description of "Figure 3-65 Extract Data - Relationship Parameters"

    
    
11. Review the fields on Extract Data step populated for Relationship Parameters tab. You can modify the details, if required.

    Note:

    The fields marked as Required are mandatory.

    For more information on fields, refer to the field description table.

    Table 3-31 Extract Data - Relationship Parameters - Field Description

    Field Name	Description
    Sales Conract Number	Displays the sales contract number as per the uploaded document.
    Corporate	Displays the corporate party as selected for whom the linkage to counterparty is required.
    Effective Date	Displays the effective date from when the relationship is active.
    Product Category	Displays the applicable product category. Receivables and Collection is selected by default, if the Anchor Corporate party and the Supplier party are same. Payables is selected by default, if the Corporate party and the Buyer party are same.
    Auto-Debit	Displays Yes if the automatic debit facility is applicable for the Receivables and Collection / Payables at the relationship level. Else, No.
    Auto Acceptance	Displays Yes if the auto acceptance is applicable for the Receivables and Collection / Payables at the relationship level. Else, No.
    No of Days	Displays the no. of day(s) post which the auto-acceptance is triggered for the Receivables and Collection / Payables.
    Allow Overdue Receivables	Displays Yes if the creation of overdue invoices and debit notes is allowed for the relationship. Else, No.
    Maximum Days Overdue	Displays the maximum number of days post the invoice/debit-note due date (if maintained), until when the creation of the receivable is allowed.
    Excess Handling	Displays how the excess payment should be handled post reconciliation of outstanding invoice/finance.
    Excess Refund Party	Displays the party to refund the excess amounts post reconciliation of outstanding invoice/finance.
    Valid Till	Displays the date till when the relationship is valid.
    Counterparty Details	The grid table displays the counterparty details populated from the uploaded document. Multiple rows for buyer/supplier are added basis the no. of counterparties. You can validate/enrich the data extracted from the uploaded document in the table.
    Buyer/Supplier Id	Displays the party Id of the buyer/supplier.
    Buyer/Supplier Name	Displays the party name of the buyer/supplier.
    Action	Click Delete icon to delete the counterparty.

12. Click the Program Parameters tab.
    The Extract Data - Program Parameters tab displays.

    Figure 3-66 Extract Data - Program Parameters

    
    

    
    Description of "Figure 3-66 Extract Data - Program Parameters"

    
    
13. Review the fields on Extract Data step populated for Program Parameters tab. You can modify the details, if required

    Note:

    The fields marked as Required are mandatory.

    For more information on fields, refer to the field description table.

    Table 3-32 Extract Data - Program Parameters - Field Description

    Field Name	Description
    Anchor	Displays the sales contract number as per the uploaded document.
    Product Description	Displays the underlying finance product to be associated with the program.
    Effective Date	Displays the effective date from when the program is active.
    Expiry Date	Displays the expiry date until when the program is valid.
    Assignment Applicable	Displays Yes if the assignment on invoice is applicable for financing. Else, No.
    Auto Assignment	Displays Yes if the auto assignment is applicable post invoice upload. Else, No.
    Acceptance Applicable	Displays Yes if the acceptance for invoice is applicable for financing. Else, No.
    Auto Acceptance	Displays Yes if automatic acceptance is applicable for an instrument of the program. Else, No.
    Auto Acceptance (Days)	Displays the number of days after which the instrument is automatically deemed as accepted under this program.
    Import Factor	Displays the import factor to be linked to the spoke.
    Min. Finance (%)	Displays the minimum finance percentage allowed for financing a transaction of this program.
    Max. Finance (%)	Displays the maximum finance percentage allowed for financing a transaction of this program.
    Min Assignment (%)	Displays the minimum percentage of the assignment amount allowed for financing a transaction of this program.
    Max Assignment (%)	Displays the maximum percentage of the assignment amount allowed for financing a transaction of this program.
    Min. Tenor (Days)	Displays the minimum tenor allowed for financing a transaction of this program.
    Max. Tenor (Days)	Displays the maximum tenor allowed for financing a transaction of this program.
    Interest Bearing Party	Displays the party that bears the interest.
    Two Factor Applicable	Displays Yes if a two-factor system is applicable for the program in case the anchor is trading with foreign buyers/suppliers. Else, No.
    Auto Finance	Displays Yes if auto financing is applicable under this program. Else, No.
    Insurance Applicable	Displays Yes if insurance is applicable under this program. Else, No.
    Auto-Debit	Displays Yes if auto debit is applicable to recover the outstanding finance due from the borrower for this spoke. Else, No.
    Grace Days	Displays the number of grace days post the finance due date, within which the finance can be settled without penalty.
    Stale Period (Days)	Displays the number of stale days post the invoice date, after which the invoice becomes stale and will not be financed automatically any more for this program.
    With Recourse	Displays Yes if the finance is allowed with recourse. Else, No.
    Spoke Details	The grid table displays the spoke details populated from the uploaded document. Multiple rows are added basis the no. of spokes. You can validate/enrich the data extracted from the uploaded document in the table.
    Spoke Id	Displays the Id of the spoke.
    Spoke Name	Displays the name of the spoke.
    Action	Click Delete icon to delete the spoke.

14. Once you validate/enrich the extracted data, perform any of the below action from the Extract Data step.
    • Click Next to go to the Relationship Maintenance step.
    • Click Back to go to the Upload Document step.

Relationship Maintenance

15. Click next on Extract Data step.
    The Relationship Maintenance screen displays.

    Figure 3-67 Relationship Maintenance

    
    

    
    Description of "Figure 3-67 Relationship Maintenance"

    
    
16. Review the relationship details populated from the extracted data and validate/enrich them in the Relationship Maintenance step. For more information on the relationship maintenance, refer to Create Relationship section.

Program Maintenance

17. Click next on Relationship Maintenance step to save the relationship details. Click Confirm in the Save pop-up screen to submit it for authorization.
    The Program Maintenance screen displays.

    Figure 3-68 Program Maintenance

    
    

    
    Description of "Figure 3-68 Program Maintenance"

    
    
18. Review the program details populated from the extracted data and validate/enrich them in the Program Maintenance step. For more information on the program maintenance, refer to Create Program Parameters section in the Supply Chain Finance User Guide.
19. Perform any of the following actions in the Program Maintenance step.
    • Click Save & Close to save the program details. Click Confirm in the Save pop-up screen to submit it for authorization.
    • Click Back to go to the Relationship Maintenance screen.