1. Receivables and Payables User Guide
  2. Receivables and Payables Management
  3. Reject Receivables and Payables

5.13 Reject Receivables and Payables

This topic describes the systematic instruction to reject the invoices/debit notes/purchase orders.

Only the invoices/debit notes/PO which are raised and not financed can be rejected. A rejection of an instrument is different from cancellation, when rejected, the said status will be captured against the instrument and the same instrument number can be re-uploaded/re-created.

Perform the following steps post searching the invoices/debit notes/purchase orders for the Reject action:

  1. On Receivables and Payables Management screen, select the action as Reject.
  2. Click Proceed to view the search parameters.
  3. Specify the value for at least one mandatory field to search the instrument(s).
  4. Click Search to view the search results.
    The Reject Invoice/Debit Note screen displays.

    Figure 5-33 Reject Invoice/Debit Note


    Description of Figure 5-33 follows
    Description of "Figure 5-33 Reject Invoice/Debit Note"

    The Reject Purchase Order screen displays.

    Figure 5-34 Reject Purchase Order


    Description of Figure 5-34 follows
    Description of "Figure 5-34 Reject Purchase Order"

  5. Optional: In the Reference/PO Number column, click the link to view the details of the instrument.
  6. Select the invoice/debit note/PO to be rejected.
  7. Optional: In the Remarks field, enter the remarks for the reason of rejection.
  8. Click Apply to make changes in the grid.
  9. If required, click Undo to revert the applied changes.
  10. Click Submit to reject the invoice/debit note/PO and send it for authorization (if applicable).

Parent topic: Receivables and Payables Management