3.3 Granular Level Balances of System Account

This topic provides information on the detailed balances of the system account at a granular level.

System accounts act as the basic level entry points in the accounting records. The General Ledger balance represents the overall total of all system account balances.

The Operational Ledger tracks various balances of system accounts, that are:
  • Book Dated Balances (BD)

    The system updates these balances using the branch date of account.

  • Value Dated Balances (VD)

    The system updates these balances based on the posting value date received from external systems.

  • Period-wise Balances
    • The system updates the period balances according to the financial cycle and period code associated with the posting date.
    • If the financial cycle and period code align with the current financial cycle and period code, the balance is determined for the current financial period.
    • If the financial cycle and period code are earlier than the current ones, the system calculates the amount for all previous financial cycles and period codes.

The system maintains the opening balances for each balance type. For period balances, the opening balance represents the balance amount at the beginning of the specified period.

Balances Tracked in the Operational Ledger

For each system account, the operational ledger tracks the following:

  • Balances
    • Opening Balance
    • Opening Balance in Local Currency
    • Current Balance
    • Current Balance in Local Currency
  • Turnovers
    • Opening Debit Turnover
    • Opening Debit Turnover in Local Currency
    • Opening Credit Turnover
    • Opening Credit Turnover in Local Currency
    • Debit Turnover
    • Debit Turnover in Local Currency
    • Credit Turnover
    • Credit Turnover in Local Currency
  • Cross Period/Dated Adjustments
    • Adjustments for Past Dates/Periods
      • Debit Movement
      • Debit Movement in Local Currency
      • Credit Movement
      • Credit Movement in Local Currency
    • Adjustments for Future Dates/Periods
      • Debit Movement
      • Debit Movement in Local Currency
      • Credit Movement
      • Credit Movement in Local Currency
This structure ensures accurate tracking and reconciliation of balances within the financial system.

Parent topic: Operational Ledger Processing