4.5 Authorize a Record

This topic describes the information about Authorize a Record.

Once a record is created, you need to authorize it. Similarly, if a record is modified, closed, reopened, or a new record is created by copying an existing record, user need to authorize it.

To authorize a record:

  1. Navigate to the view page and click Options for the record that user want to authorize.
  2. Click Authorize.
  3. Select the Mod Number check box of the record that user want to authorize and then click Confirm.
    Note:
    • If there more than one modification records that need to be authorized, user can select any record for authorization. However, if user select the last modification record for authorization, all the previous modification records are selected by default for authorization. The details of the last modified record is effective in the system.
    • Before authorization, if user want to:
      • View the comparison of the record with the latest authorized record, select the Mod Number of the required record and click Compare.
      • View detailed information of record, select the Mod Number of the required record and click View.
  4. In the Remarks field, enter remarks for authorizing the record.
  5. Click Confirm.
Once user authorize a record, the action performed by the maker is applicable in the system.

Parent topic: Standard Procedures