3.1.1.2 View Accounting Role

This topic describes the systematic instruction to view, modify, delete, or authorize accounting role records that have been created.

A tile is present for each record that has been created. The bottom portion of each record-tile displays the following:
  • The status, whether Authorized, Unauthorized, or Rejected.
  • Open or Closed.
  • The number of times the record has been submitted by the Maker added.
  1. On Home screen, click Cash Management. Under Cash Management, click Maintenance.
  2. Under Maintenance, click Accounting. Under Accounting, click Accounting Role.
  3. Under Accounting Role, click View Accounting Role.
    The View Accounting Role screen displays.

    Figure 3-2 View Accounting Role


    Description of Figure 3-2 follows
    Description of "Figure 3-2 View Accounting Role"

    For more information on fields, refer to the field description table.

    Table 3-2 View Accounting Role - Field Description

    Field Description
    Accounting Role Code Displays the unique code for the accounting role.
    Accounting Role Description Displays the description to associate with the role.
  4. Filter the records in the View screen:
    1. Click Search icon to view the filters. The user can filter the records by Accounting Role Code, Accounting Role Description, Authorization Status and Record Status.
    2. Select the required filter criteria and click Search to filter the records.
    3. Click Reset to reset the filter criteria.
  5. Click Refresh icon to refresh the records.
  6. Click More options and then select any of the following options:
    1. Unlock – To modify the record details. Refer to the Create screen for the field level details.
      • Click Audit to view the maker details, checker details of the record.
      • Click Show History hyperlink to view the historical data of the record.
    2. Authorize – To authorize or reject the record. Authorizing/Rejecting requires necessary access rights.
      • Optional: Click View to view the record details.
      • If there are more than one modifications, Click Compare to view the comparison through the field values of old record and the current record.
      • Select the record and click Approve to approve the record.
      • Select the record and click Reject to reject the record. Specify the relevant comments in the pop-up window that appears, and click Confirm.
    3. Delete/Close – To remove the record.
      • Optional: In the confirmation pop-up window, click View to view the record details.
      • Click Proceed to delete the record.
    4. Copy – To copy the record parameters for creating a new record.
    5. View – To view the record details.
    6. Reopen – To reopen the closed record.

Parent topic: Accounting Role