This topic describes the systematic instructions to create journal transactions.

1. Click Corporate Account Transactions, under Corporate Account Transactions, click Journal Transactions, then click Create.
   The Create screen displays.

   Figure 5-1 Create Journal Transactions

   
   

   
   Description of "Figure 5-1 Create Journal Transactions"

   
   
2. Specify the transaction details on the Create screen.

   Table 5-1 Create - Field Description

   Field	Description
   Branch Code	Displays the branch code of the current active branch.
   Original Source Code	Specify the DDA source-system's code for unauthorized credit or debit transactions.
   Description	Displays the DDA source code description.
   Transaction Reference Number	Specify a unique reference number to identify the transaction.
   Event	Specify a name for the transaction event.
   Event Serial Number	Specify a serial number for the event.
   Booking Date	Specify the booking date for the journal entry. This field displays the Branch date by default.
   Referral Allowed	Select the referral validation process from the following: Validation Internal and Balance Internal (Default) - All referral validations are performed by the internal system and the balance is verified in the internal customer account. Validation External and Balance External - All referral validations are performed by the external system and the balance is verified in the external customer account. Validation Internal and Balance External - All referral validations are performed by the internal system and the balance is verified in the external customer account. No Referral - The transaction is not sent for referral validation. Note: The transaction fails if sufficient funds are unavailable in the account. And the transaction is rejected.
   Priority	Specify the priority of the transaction from the following options – High (Default) Medium Low
   Account Override Suppress Level	Specify the level of suppression to override transaction accounting errors. The system ignores accounting errors allowed within the suppress tier.
   Balance Override Suppress Level	Specify the level of suppression to override balance limit errors. The system ignores balance limit errors allowed within the suppress tier.

3. Click Initiate.
   The Entry of Journal Transaction <Application Number> screen displays the transaction details specified on the Create page.

   Figure 5-2 Journal Transactions Entry

   
   

   
   Description of "Figure 5-2 Journal Transactions Entry"

   
   

   Tip:

   Note the Application Number. It is needed to identify the tasks on the Free Tasks page.
4. Turn on the Balanced Entry option to record the transaction entry as a balanced accounting.
5. Click + in the Entries section.
   The Entries screen displays the Journal Entry fields.

   Figure 5-3 Journal Entry Details

   
   

   
   Description of "Figure 5-3 Journal Entry Details"

   
   
6. Specify the fields in the Entries section.
   1. Turn on the Balanced Entry option to record the transaction entry as a balanced accounting.
   2. Specify the fields listed under the Entries section described in the table below.

      Table 5-2 Transaction Journal Entry- Field Description

      Field	Description
      Entry Type	Specify whether the journal transaction entry is a Credit or a Debit entry.
      Posting Into	Select the account type to post. The available options are Account, Suspense, and Intersystem Bridge.
      Original Transaction Currency	Specify the currency of the transaction.
      Original Transaction Amount	Specify the transaction amount in the transaction currency.
      Account Number	Specify the account number to post the transaction entry.
      Account Branch	Displays the code of the branch holding the account receiving the transaction entry. This field is auto-populated.
      Account Currency	Displays the primary currency of the account. This field is auto-populated.
      Account Currency Amount	Specify the transaction amount in the primary currency of the account.
      Exchange Rate	Specify the exchange rate when the transaction currency differs from the branch's local currency.
      Branch Currency Amount	Specify the transaction amount in the branch currency.
      Value Date	Specify the value date of the transaction.
      Transaction Code	Specify the transaction code required to post the transaction.
      Description	Description of the transaction code. This field is auto-populated.
      Block Reference Number	Specify the unique identifier assigned to an account block.
      Availability Information	Specify the availability. The available values are - Value Date Immediate Available in 'n' days
      Instrument Code	Specify the instrument number used for the transaction. It could be a check number or any other identifier associated with the payment. Note: The instrument code is valid for transactions that are unauthorized and related to debit transactions.
      Auto Release	Turn on this option to release funds automatically on the availability date. Note: Auto-release is valid for transactions that are unauthorized and related to debit transactions.
      Force Post	Turn on this option to process and approve the transaction even if it fails to meet requirements or encounters errors during the usual processing flow. Note: It is valid only for unauthorized debit transactions.
      Limit Required	Turn on this option to ensure the transaction does not exceed a predetermined limit. Note: It is valid only for unauthorized debit transactions.
      Reversal	Turn on this option to indicate that this transaction reverses or cancels a previous transaction entry.
      Reversal Accounting Reference	Specify the accounting reference number of a previous transaction you want to reverse.
      Real Time Liquidity	Turn on this option to ensure instant fund availability for the transaction. Note: RTL is valid only for unauthorized debit transactions.
      Remarks	Provide details on the remarks that should be included when posting the transaction.

7. Click Next to continue.
   The Summary screen displays the Transaction Journal Entry tile.
8. Click the Transaction Journal Entry tile.
   The Transaction Journal Entry summary dialog displays.
9. Review and Close the Transaction Journal Entry dialog.
10. Click Submit.
    The Stage Movement Submission dialog displays the overrides on the Entry stage.
11. Complete the Stage Movement Submission process.
    1. Accept any Overrides generated and click Proceed Next.
       The Checklist stage fetches and displays checklists mapped to this stage.
    2. Confirm the checklist items and then click Proceed Next.
       The Outcome stage displays.
    3. Select PROCEED from the drop-down list.
    4. Click Submit.
       The Stage Movement Submission process creates the Approval of Journal Transaction Entry task.
12. (Optional) View the account balance and verify that the unauthorized transaction amount reflects in the account balance.

    Note:

    To view balance details of an account, see Balance Details.

    The Account Balance details dialog shows the unauthorized credit amount of $999.00 created by the unauthorized credit transaction entry for the account in Step 5.

    Figure 5-4 Balance Details - Balances tab

    
    

    
    Description of "Figure 5-4 Balance Details - Balances tab"

    
    
13. Acquire and edit the Approval of Journal Transaction Entry task.

    Note:

    This and the remaining steps are performed by the back office accounting department personnel with the appropriate authority to approve the transaction.
    1. Click Tasks, under Tasks, click Free Tasks.
       The Free Tasks page displays.
    2. Search the listed tasks with these column values. Process Name column contains Transaction Journal Creation, the Stage column contains Approval of Journal Transaction, and the Application Number column has the number noted in Step 3.
    3. Click Acquire and Edit.
       The Approval of Journal Transaction - <Application Number> page displays.

       Figure 5-5 Approval of Journal Transaction

       
       

       
       Description of "Figure 5-5 Approval of Journal Transaction"

       
       
14. Scrutinize and ensure that the transaction journal entry is correct.
15. Click Submit from the Summary screen. The Stage Movement Submission dialog displays.
16. Complete the Stage Movement Submission process.
    1. Accept any Overrides generated and click Proceed Next.
       The Checklist stage fetches and displays checklists mapped to this stage.
    2. Confirm the checklist items and then click Proceed Next.
       The Outcome stage displays.
    3. Select PROCEED from the drop-down list.
    4. Click Submit.
       The transaction journal entry is approved, and the transaction executed.
17. Confirm that the unauthorized transaction entry is approved.
    1. Click Tasks, and under Tasks, click Completed Tasks.
       The Completed Tasks page should display the two stages of the Journal Transaction entry: Entry and Approval.
    2. View the account balance details in the 360 view.
       Confirm that the current balance includes the unauthorized transaction amount. For more information on viewing Balance details, see Balance Details.
18. View the account balance details.
    Check that the current balance includes the unauthorized transaction amount.