Combining Paychecks in the General Ledger
By default, when you post payroll batches to your general ledger, individual employee paycheck information is visible to roles that have permission to see the general ledger.
To hide this individual paycheck information, you can select an option to only show payroll batch totals to roles that should not see individual paycheck information. For example, a payroll manager should be able to see individual paychecks, but an accountant should only see the totals reflected on the general ledger.
Note: When you select this option, you should also remove the Report Customization permission from any roles that have the General Ledger permission and are assigned to people who should not see individual paychecks. This ensures that individual paychecks cannot be viewed by customizing the general ledger. To use the example above, because an accountant should not be able to see individual paychecks, remove the Report Customization permission from any accountant roles. For more information about assigning permissions to roles, see Customizing or Creating NetSuite Roles.
Also, when this setting is enabled, filtering the general ledger by employee will be disabled. Any customized views of the general ledger that have an employee filter will have that filter removed.
To combine paychecks into payroll batch totals:
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Go to Setup > Accounting > Preferences.
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On the General tab, under General Ledger, select the Combine Paychecks Into Payroll Batch Totals box.
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A popup appears advising you to remove the Report Customization feature for roles assigned to people who should not see paychecks. Click OK.
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Click Save.
When you disable this setting, a popup appears warning that individual paycheck data will be visible on the general ledger.