Working with an Inventory Count

To start an inventory count:

1. Go to Transactions > Inventory > Enter Inventory Count > List.

2. Click View next to the count you want to start.

3. Click Start Count.

   When you click Start on an Open status inventory count, NetSuite takes a snapshot of the on-hand count of the items to be counted by bin and serial number. This data is recorded on the count.

   An inventory count with a status of Started can be reviewed and edited by the warehouse manager. Data in quantity fields can be edited, but items cannot be added to or deleted from the count.

To edit the count record:

1. Go to Transactions > Inventory > Enter Inventory Count > List.

2. Click Edit next to the count you want to work with.

3. Based on the physical count numbers taken in your warehouse, record the number actually counted in the Count Quantity field.

   Note:

   When the inventory count transaction status is set to Started, a snapshot of the inventory on hand quantity is taken from the system for comparison. If you continue to process inventory changes while the counting activities are occurring, record the changes and include them when you enter the Count Quantity into the inventory count transaction.

4. In the Unit field, select the item's unit that you want to count.

5. For lot items, serialized items, or items with inventory statuses, in the Count Detail column, click the inventory detail icon to open its popup window. On this popup window, you can enter the quantity for each lot, serial number, or inventory status.

6. Click OK.

   To enter your count for another item, repeat from step 3.

7. After entering data on a started count, click Save to return and complete the count later.

To complete an inventory count:

1. Go to Transactions > Inventory > Enter Inventory Count > List.

2. Click View next to the count you want to complete.

3. Click Complete Count.

   Until an inventory count is completed, you cannot start a new inventory count for that item.

To approve or reject an inventory count:

1. Go to Transactions > Inventory > Enter Inventory Count > List.

2. Click View next to the count you want to complete.

3. On the Inventory Count page, you can review the count results on the Items subtab. In view mode, aside from the count quantity, you can review the following details:

   Tip:

   Review these details to make sure that the inventory count does not result to zero or negative inventory.

   • Snapshot Detail – Click View to check the breakdown of the snapshot quantity based on applicable inventory details.

   • Adjusted Quantity – The total quantity of the adjustment calculated from the snapshot and count quantities.

   • Variance Detail – Click View to check the breakdown of the adjusted quantity based on applicable inventory details.

4. Do one of the following:

   Tip:

   You cannot edit quantities or results of a count in Completed/Pending Approval status.

   • Click Reject – The count status returns to Started and the warehouse manager must conduct another count.

   • Click Approve – The count is final and the status becomes Approved.

   If you process transactions during counts, they may increase or decrease on-hand quantities and result to variances with counted quantities. Without reflecting updated quantities from transactions, the count cannot approved if it results to zero or negative inventory. You can set the Recalculate Snapshot preference to include transaction updates to on-hand quantities. When you reject a count, NetSuite takes a new inventory snapshot and updates the snapshot, adjustment quantity, and variance details accordingly. These automatic updates enable you to approve the rejected count. Otherwise, you can re-create a count based on the transaction updates before you can approve it. To set this preference, see Setting Up Inventory Count.

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