Non-Inventory Items
You can record and track items that you always drop ship as non-inventory items. You can also record and track other items that you sell or purchase but do not stock as non-inventory items. The following are examples of non-inventory items:
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Non-inventory items for sale – can be bought, sold, and consumed but are not added to a purchase order or kept in inventory. Non-inventory items for sale can only be sold to customers and entered on customer-facing transactions, such as sales orders, cash sales, or invoices.
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Non-inventory items for purchase – can only be bought and entered on vendor-facing transactions such as purchase orders and vendor bills. These items are purchased by your organization but not resold, such as office supplies.
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Non-inventory items for resale – can be bought and sold and appear on all applicable transaction types. This includes drop-ship items that you do not store but sell directly from the vendor.
Note the following when you use the Projects feature:
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You can create a non-inventory item regardless of whether the Can Be Fulfilled/Received box is checked.
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You can edit non-inventory and service items and clear the Can Be Fulfilled/Received box, if checked.
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You can edit non-inventory items, and you can check the Can Be Fulfilled/Received box, if cleared.
Vendor Bill Variances
When you use the Advanced Receiving feature, you can enter vendor bill variances and generate journal postings to variance accounts. These variances can be based on quantity, price, or exchange rate discrepancies.
When you check the Generate Accruals box on the Preferences subtab, Vendor Bill variances generate and post an accrual to the general ledger. For more information, see Vendor Bill Variances.
If a non-inventory item is included on an open purchase order, you cannot check nor clear the Generate Accruals box. To make changes to the Generate Accruals box, close all purchase orders that include the item.
When the Generate Accruals preference is set, non-inventory item records include three variance accounts on the Accounting subtab:
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Price Variance Account – resolve variances between the unit cost of items on bills and receipts.
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Quantity Variance Account – resolve variances between quantities on bills and receipts.
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Exchange Rate Variance Account – resolve variances between exchange rates on bills and receipts.
Related Topics
- Item Records for Data Tracking
- Groups, Assemblies, and Kit/Packages
- Item Groups
- Kit/Package Items
- Matrix Items
- Serial Numbered Items
- Lot Numbered Items
- Customizing Lot or Serial Numbered Item Records
- Drop Ship Items
- Special Order Items
- Gift Certificates
- Inventory Items
- Service Items
- Download Items
- Discount Items
- Subtotal Items
- Description Items
- Markup Items
- Expense Items
- Other Charge Items
- Payment Items
- Item Types