Restricting Items
You can limit the visibility of items for employees and partners using class, department, location, or subsidiary restrictions.
Items can be restricted by subsidiary only if you use NetSuite OneWorld.
For example, you could associate an item with a location and then customize a role to restrict access to that location. Then, any employee using the custom role would not have access to the item.
The employee assigned to the restricted role must have a class, department, or location specified on the Info subtab of their employee record.
To restrict item visibility:
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Associate the item – Go to Lists > Accounting > Items. Click Edit next to an item to associate a class, department, location, or subsidiary on the item record.
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Customize a role – To customize a role, go to Setup > Users/Roles > Manage Roles.
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Assign the role – Go to Lists > Employees > Employees. Assign the restricted custom role to an employee.