Philippines Localization Series Range

The Bureau of Internal Revenue (BIR) approves the usage of a range of serial numbers issued by Philippines businesses for computer-generated receipts and invoices. The series range must be indicated on VAT invoices or VAT official receipts.

For OneWorld accounts, you can specify the series range on Subsidiary or Location records, depending on which subsidiary or location engages with your customers or is authorized to issue invoices or receipts or credit memo from your company.

If you specify the serial number on a location record, the transactions that you want to indicate those numbers on, must specify that location on their records. If the transaction record does not specify a location, the system will reference the serial number on the subsidiary of that transaction, if they are specified on that subsidiary.

To indicate Philippines Inclusive Serial Number on Philippines documents:

With OneWorld, go to Setup > Company > Classifications > Subsidiaries or Locations. Then, click the Edit link of the Philippines subsidiary or location whose transactions you want to specify the inclusive serial number.

Without OneWorld, go to Setup > Company > Company Information, or Setup > Company > Classifications > Locations.
On the Location page, click the Philippines Invoicing subtab.

On the Subsidiary or Company page, look for the serial number related fields.
Enter values in the following fields applicable to your company:
- On the Company Information page:
  - Inclusive Serial No. for Sales Invoice
  - Inclusive Serial No. for Billing Statement
  - Inclusive Serial No. for Collection Receipt
  - Inclusive Serial No. for Official Receipt
  - Inclusive Serial No. for Credit Memo
- For a subsidiary:
  - Inclusive Serial No. for Sales Invoice
  - Inclusive Serial No. for Billing Statement
  - Inclusive Serial No. for Collection Receipt
  - Inclusive Serial No. for Official Receipt
  - Inclusive Serial No. for Credit Memo
- For a location:
  - Branch Inclusive Serial No. for Sales Invoice
  - Branch Inclusive Serial No. for Billing Statement
  - Branch Inclusive Serial No. for Collection Receipt
  - Branch Inclusive Serial No. for Official Receipt
  - Branch Inclusive Serial No. for Credit Memo
Note:
Ensure that you specify the Location on the transactions that you want to include the serial number on, especially if you have different documents for every location.
Click Save.

The series range will be indicated when you print transactions that use Philippines invoicing templates that are mapped to Philippines document. For more information about Philippines forms and how to map them, see Standard Philippines Forms and PDF/HTML Templates and Transaction Form Mapping.

To indicate Philippines Inclusive Serial Number on Philippines documents:

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