Creating Templates

To create a template:

1. Go to the Onboarding/Offboarding Template page. For instructions, see Accessing the SuiteApp.

2. Enter a name in the required Template Name field. Choose descriptive or specific keywords. You can enter a maximum of 300 characters in this field.

3. In the Plan Type field, select the appropriate type. This field is set to Onboarding by default.

4. The Due Date Basis field populates with the date that matches the plan type. For onboarding, it displays Hire Date. For offboarding, it displays Termination Date. This field works in conjunction with the Days from Due Date Basis column to determine the due date of each task.

5. In the Custom Welcome Message and Email Content text box, retain or edit the message. The text you enter appears in the Onboarding portlet, welcome page of the Onboarding plan, and is sent as an email notification to the employee.

   Tip:

   The [firstname] placeholder autofills with the employee’s first name sourced from the employee record.

6. On the Tasks subtab, enter the details of your task.

   Column	Notes
   Task Name	Enter a maximum of 300 characters for the name of your task.
   Task Description	Enter a maximum of 100 characters for the description of your task.
   Required	Check the box if you need your assignees to complete the task.
   Days from Due Date Basis	This column works with the Due Date Basis field on the header section. Enter data based on when the task must be finished. Before the due date basis – Enter a minus sign (-) and the number of days. On the same day as due date basis – Enter zero (0). After the due date basis – Enter the number of days. No defined due date – Leave blank. The following lists some examples of tasks and the appropriate entries: Order a computer 14 days before the hire date – Enter -14. Introduce the new hire on their hire date – Enter 0. Complete profile five days after the hire date – Enter 5. Submit an optional document – Leave blank.
   Assigned To	If you want the task to be assigned to a specific employee for all plans that are created using this template, select the employee. Otherwise, leave it blank. You can fill out the column later when you create a plan for an employee. To select assignees, click the double arrows. On the popup window, select assignees from employee lists or search for their names.
   Include Supervisor as Assignee?	Check the box if you want the supervisor to be included as an assignee. When you use the template to create an employee's plan, the Assigned To column will automatically include their supervisor.
   Include Employee as Assignee?	Check the box if you want the employee to be included as an assignee. When you use the template to create an employee's plan, the Assigned To column will automatically include their name.
   Task URL	If a task requires the employee to access a site, append a URL with a maximum of 999 characters on this field. The task name will appear as a link in the assignee's plan. This is especially helpful if the task involves other pages in the NetSuite application.

7. After you complete the task details, click Add.

8. Repeat step 6 for each task you need to add.

9. Click Save.

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