1. Accounting
  2. Banking
  3. Payment Automation SuiteApp
  4. Processing Payments
  5. Processing Bulk Payments

Processing Bulk Payments

Prerequisites:

Note:

Bulk bill payment processing supports up to 5000 bills and is limited to 400 bills per vendor.

Daily transaction ACH limit validations will occur before submitting and approving the payment. For more information, refer to Daily Transaction ACH Limit.

Note:

Payments can only be submitted on business days. Payment processing and money transfers cannot be initiated on weekends or bank holidays.

To process payments in bulk:

  1. Go to SuiteBanking > Payments Automation > Dashboard.

  2. On the left pane, click Bills.

  3. In the GL Account list, select either the HSBC Bank Account or HSBC Credit Card Account to display all bill payments to vendors with Payments Automation set up.

    Note:

    If you use NetSuite OneWorld and have multiple HSBC accounts, bills associated with subsidiary where the HSBC bank account is opened will be displayed in the list.

  4. Select the A/P Account.

  5. Select the Vendor.

    Note:

    Only bills for vendors with a default billing address in the United States will be displayed for payment processing.

  6. (Optional) Filter the displayed bills based on the due date or the vendor.

  7. Select the bills to process. You can select only bills with a reference number. If a reference number is longer than 35 characters, the transaction will fail.

  8. Click Submit.

Note:

If you select multiple bills to pay, only one payment is created for the total amount of the bills selected per vendor.

Note:

After the payments are processed, a batch will be created and routed for approval. When the batch is approved, payment records will be created.

If the Vendor Payments Approval Routing approval is enabled, these payments created from the batch will go for another level of approval. This Vendor Payments Approval Routing is optional, and the user can turn the feature on or off as needed. For information about the payment approval process, see Using the Approval Routing Feature.

For information about the payment approval process, see Setting Up Batch Approval Routing.

Discount Calculation for Bulk Bill Payments

The Payment Automation SuiteApp supports discount calculations for transactions with standard and date-driven terms. In the Bulk Bill Payment Processing page, the following columns are available in the Transactions sublist:

Note:

The Disc. Avail and Disc. Date fields will be blank for a record if a valid discount term is not attached to the bill record.

The Payment Amount field for a record is calculated by taking the difference between the Balance Due and Discount fields. The bill amount cannot exceed the Payment Amount.

Adding custom fields in Bulk Payments Page

The Payment Processing page can be customized. You can add up to six standard or custom transaction fields. This enables you to view more transaction details, to help you to prioritize bills for payment. This can be done by the administrator.

To add custom transaction fields:

  1. Go to Customization > Lists, Records, & Fields > Record Types.

  2. Click List link on the line with Bulk Bill Batch Payment Custom Fields List.

  3. Click New Bulk Bill Batch Payment Custom Fields List.

  4. Enter the Field Name and Internal Field ID.

  5. Click Save.

Note:

Adding these fields is optional, and you can choose which values to include based on what you need so that only those can be added.

Only the fields that are available in the view mode of bill records can be added. Fields with special permissions or fields that are displayed in edit mode cannot be added.

Related Topics

General Notices