Permissions for Banking Features

Your role requires certain permissions to use banking features in NetSuite. The following table provides the permissions required to use the Financial Institution Records, Statement File Import, Automated Cash Application, Intelligent Transaction Matching, and Account Reconciliation feature:

Note:

If you have an Administrator role, you can assign permissions to roles. For details, see Setting Permissions.

Feature	Permission	Description
Financial Institution Records	Financial Institution Records	Create and save financial institution records and associated format profiles where you can configure account linkings and bank transaction codes. This permission requires a full access level. For more information, see Financial Institution Records.
Statement File Import	Import Online Banking File	Access the Upload File page and Banking Import History page. Access levels include: Full – Access the Upload File and Banking Import History pages, import files, view import errors, and delete manually imported files. Create or Edit – Access the Upload File and Banking Import History pages, import files, and view import errors. View – View the Banking Import History page. For more information, see Bank Data Import.
Automated Cash Application	Automated Cash Application	Access the Automated Cash Application page. This permission may be enabled by default depending on your role. Full is the only access level.
Accounts	View and select accounts on the Automated Cash Application page. Your user role must have view-level access at a minimum.
Customer Payment	View, edit, or create the customer payment record. Your user role must have edit-level access at a minimum.
Invoice	View, edit, or create the invoice record. Your user role must have edit-level access at a minimum.
Intelligent Transaction Matching and Account Reconciliation	Accounts	View and select accounts on the Match Bank Data and Reconcile Account Statement pages. All newly-created accounts automatically use these pages. If you have existing accounts that do not use these pages, you should check the Use Match Bank Data and Reconcile Account Statement Pages box on each existing account record. If you are using NetSuite’s default BAI2 or CAMT.053 parsers, you need to set up account linkings on the Account page. For more information, see Editing an Account. Your user role must have view-level access at a minimum.
Matching Rules for Online Banking	Access the Reconciliation Rules page. Access levels include: Full, Edit, or Create – Access the Reconciliation Rules page, which contains two rule types: Matching rules – Create, edit, and delete on the Reconciliation Rules page. Auto-create rules – Generate during the matching process on the Match Bank Data page. Edit and delete on the Reconciliation Rules page. View – No access.
Reconcile Reporting	Access the Reconciliation History Report, Reconciliation Detail Report, and Reconciliation Summary Report.
Reconcile	Access the Match Bank Data and Reconcile Account Statement pages and match transactions. Some roles may have the Edit or only the View access level. Edit – Ability to access the Match Bank Data and Reconcile Account Statement pages, match transactions, and close a reconciliation. View – Ability to access the Reconcile Account Statement page and transaction details. The Account Reconciliation Summary portlet is also on your dashboard by default.

Feature

Permission

Description

Financial Institution Records

Create and save financial institution records and associated format profiles where you can configure account linkings and bank transaction codes. This permission requires a full access level.

For more information, see Financial Institution Records.

Statement File Import

Import Online Banking File

Access the Upload File page and Banking Import History page. Access levels include:

Full – Access the Upload File and Banking Import History pages, import files, view import errors, and delete manually imported files.
Create or Edit – Access the Upload File and Banking Import History pages, import files, and view import errors.
View – View the Banking Import History page.

For more information, see Bank Data Import.

Automated Cash Application

Access the Automated Cash Application page. This permission may be enabled by default depending on your role. Full is the only access level.

Accounts

View and select accounts on the Automated Cash Application page. Your user role must have view-level access at a minimum.

Customer Payment

View, edit, or create the customer payment record. Your user role must have edit-level access at a minimum.

Invoice

View, edit, or create the invoice record. Your user role must have edit-level access at a minimum.

Intelligent Transaction Matching and Account Reconciliation

Accounts

View and select accounts on the Match Bank Data and Reconcile Account Statement pages. All newly-created accounts automatically use these pages. If you have existing accounts that do not use these pages, you should check the Use Match Bank Data and Reconcile Account Statement Pages box on each existing account record.

If you are using NetSuite’s default BAI2 or CAMT.053 parsers, you need to set up account linkings on the Account page.

For more information, see Editing an Account.

Your user role must have view-level access at a minimum.

Matching Rules for Online Banking

Access the Reconciliation Rules page. Access levels include:

Full, Edit, or Create – Access the Reconciliation Rules page, which contains two rule types:
- Matching rules – Create, edit, and delete on the Reconciliation Rules page.
- Auto-create rules – Generate during the matching process on the Match Bank Data page. Edit and delete on the Reconciliation Rules page.
View – No access.

Reconcile Reporting

Access the Reconciliation History Report, Reconciliation Detail Report, and Reconciliation Summary Report.

Reconcile

Access the Match Bank Data and Reconcile Account Statement pages and match transactions. Some roles may have the Edit or only the View access level.

Edit – Ability to access the Match Bank Data and Reconcile Account Statement pages, match transactions, and close a reconciliation.
View – Ability to access the Reconcile Account Statement page and transaction details.

The Account Reconciliation Summary portlet is also on your dashboard by default.

Other possible restrictions may impact the list of accounts and details that you can see:

Subsidiary Restrictions – For example, an employee of Subsidiary A can only access Subsidiary A’s account list, by default. However, if the user role has the Allow Cross-Subsidiary Record Viewing setting enabled, the account list contains all the available accounts for the user to reconcile.
Department, Class, or Location Restrictions – For example, if your role has the Department Restriction set to own, subordinate, and unassigned, and has access to department A, you can only see accounts in department A, as well as its children or unassigned accounts. You cannot access an account from department B.

For more information, see Bank Data Matching and Reconciliation.

For permission details related to using the Bank Feeds and Auto Bank Statement Import SuiteApps, see the following help topics:

Related Topics