Permissions for Banking Features

You need certain permissions to use banking features in NetSuite. The following table lists the permissions you need for Financial Institution Records, Statement File Import, Automated Cash Application, Intelligent Transaction Matching, and Account Reconciliation:

Note:

If you have the Administrator role, you can assign permissions to roles. For more information, see Setting Permissions.

Feature	Permission	Description
Financial Institution Records	Financial Institution Records	Create and save financial institution records and format profiles where you configure account linkings and bank transaction codes. This permission requires full-level access. For more information, see Financial Institution Records.
Statement File Import	Import Online Banking File	Access the Upload File page and Banking Import History pages. Access levels include: Full – Access the Upload File and Banking Import History pages, import files, view import errors, and delete files you imported manually. Create or Edit – Access the Upload File and Banking Import History pages, import files, and view import errors. View – View the Banking Import History page. For more information, see Bank Data Import.
Automated Cash Application	Automated Cash Application	Access the Automated Cash Application page. This permission may be enabled by default, depending on your role. Full is the only access level.
Accounts	View and select accounts on the Automated Cash Application page. Your role needs at least view-level access.
Customer Payment	View, edit, or create customer payment records. Your role needs at least edit-level access.
Invoice	View, edit, or create invoice records. Your role needs at least edit-level access.
Intelligent Transaction Matching and Account Reconciliation	Accounts	View and select accounts on the Match Bank Data and Reconcile Account Statement pages. All new accounts use these pages automatically. If you have existing accounts that don't, check the Use Match Bank Data and Reconcile Account Statement Pages box on each account record. If you use NetSuite’s default BAI2 or CAMT.053 parsers, set up account linkings on the Account page. For more information, see Editing an Account. Your role needs at least view-level access.
Matching Rules for Online Banking	Access the Reconciliation Rules page. Access levels include: Full, Edit, or Create – Access the Reconciliation Rules page, which has two rule types: Matching rules – Create, edit, and delete on the Reconciliation Rules page. Auto-create rules – Generate during the matching process on the Match Bank Data page. Edit and delete on the Reconciliation Rules page. View – No access.
Reconcile Reporting	Access the Reconciliation History, Detail, and Summary Reports.
Reconcile	Access the Match Bank Data and Reconcile Account Statement pages and match transactions. Some roles may have Edit or only View access. Edit – Access the Match Bank Data and Reconcile Account Statement pages, match transactions, and close a reconciliation. View – Access the Reconcile Account Statement page and transaction details. The Account Reconciliation Summary portlet also appears on your dashboard by default.

Feature

Permission

Description

Financial Institution Records

Create and save financial institution records and format profiles where you configure account linkings and bank transaction codes. This permission requires full-level access.

For more information, see Financial Institution Records.

Statement File Import

Import Online Banking File

Access the Upload File page and Banking Import History pages. Access levels include:

Full – Access the Upload File and Banking Import History pages, import files, view import errors, and delete files you imported manually.
Create or Edit – Access the Upload File and Banking Import History pages, import files, and view import errors.
View – View the Banking Import History page.

For more information, see Bank Data Import.

Automated Cash Application

Access the Automated Cash Application page. This permission may be enabled by default, depending on your role. Full is the only access level.

Accounts

View and select accounts on the Automated Cash Application page. Your role needs at least view-level access.

Customer Payment

View, edit, or create customer payment records. Your role needs at least edit-level access.

Invoice

View, edit, or create invoice records. Your role needs at least edit-level access.

Intelligent Transaction Matching and Account Reconciliation

Accounts

View and select accounts on the Match Bank Data and Reconcile Account Statement pages. All new accounts use these pages automatically. If you have existing accounts that don't, check the Use Match Bank Data and Reconcile Account Statement Pages box on each account record.

If you use NetSuite’s default BAI2 or CAMT.053 parsers, set up account linkings on the Account page.

For more information, see Editing an Account.

Your role needs at least view-level access.

Matching Rules for Online Banking

Access the Reconciliation Rules page. Access levels include:

Full, Edit, or Create – Access the Reconciliation Rules page, which has two rule types:
- Matching rules – Create, edit, and delete on the Reconciliation Rules page.
- Auto-create rules – Generate during the matching process on the Match Bank Data page. Edit and delete on the Reconciliation Rules page.
View – No access.

Reconcile Reporting

Access the Reconciliation History, Detail, and Summary Reports.

Reconcile

Access the Match Bank Data and Reconcile Account Statement pages and match transactions. Some roles may have Edit or only View access.

Edit – Access the Match Bank Data and Reconcile Account Statement pages, match transactions, and close a reconciliation.
View – Access the Reconcile Account Statement page and transaction details.

The Account Reconciliation Summary portlet also appears on your dashboard by default.

Other possible restrictions may affect the list of accounts and details you see:

Subsidiary Restrictions – For example, an employee of Subsidiary A can only access Subsidiary A’s account list by default. If the user role has Allow Cross-Subsidiary Record Viewing enabled, the account list displays all available accounts for the user to reconcile.
Department, Class, or Location Restrictions – For example, with access to department A and Department Restriction set to own, subordinate, and unassigned, you see only accounts in A, its children, or unassigned accounts. You can't access accounts from department B.

For more information, see Bank Data Matching and Reconciliation.

For permission details about Bank Feeds and Auto Bank Statement Import SuiteApps, see the following help topics:

Related Topics