Feature-Specific, System-Generated Accounts
When you enable some features, the system automatically generates an account specific to those features. Most system-generated accounts can only be activated and inactivated by the system.
If your chart of accounts already includes an account named the same as a system-generated account, “(system)” is added to the system-generated account name. For example, you have created an account with the account type Accounts Receivable. Your account is named Unbilled Receivable. Then you enable the Advanced Revenue Management feature, which generates a system account. The system account is named Unbilled Receivable (System) and has the account type Unbilled Receivable. The system-generated account is used for unbilled receivable reclassification.
This topic includes two tables:
Features and Their System-Generated Accounts
The following table lists features and their respective system-generated accounts.
|
Feature |
System-Generated Account |
|
A/P (Payable) |
Accounts Payable
Note:
Depending on your NetSuite Edition, the account may be named Acct Pay. When this feature is enabled for the first time, the Accounts Payable (AcctPay) account is created. However, this account is not inactivated or reactivated if the feature check box is cleared and then checked again. |
|
A/R (Receivable) |
Accounts Receivable
Note:
Depending on your NetSuite Edition, the account may be named Acct Rec. When this feature is enabled for the first time, the Accounts Receivable (AcctRec) account is created. However, this account is not inactivated or reactivated if the feature check box is cleared and then checked again. Customer Deposits (CustDep) Customer Deposits is not activated by the A/R (Receivable) or any other feature. |
|
Accounting |
Undeposited Funds Refunds Payable
Note:
If you are using NetSuite Canadian Edition, you also have Payable and Expenses accounts. In addition, the Tax (Tax) account is activated or inactivated when this feature is enabled or when the feature check box is cleared. If you are using NetSuite (U.S.), you have the additional Sales Tax Payable account. |
|
Advanced Receiving |
Accrued Purchases |
|
Advanced Revenue Management |
Deferred Revenue Deferred Revenue Clearing Revenue Arrangement (non-posting) Unbilled Receivable
Note:
When the Expand Account Lists accounting preference is enabled, these accounts may appear in other account lists. Do not select the Unbilled Receivable or the Deferred Revenue Clearing account from lists. All debits and credits to these account must be system-generated. Deferred Expense is generated when the accounting preference Enable Advanced Cost Amortization is checked. |
|
Amortization |
Deferred Expense Accumulated Depreciation |
|
Automated Intercompany Management |
CTA Elimination
Note:
This account is system-generated after a qualifying transaction. For example, a user must first run the Elimination process so that an Elimination Journal Entry is created that uses this account. |
|
Credit Card Payments and Customer Access |
Unapproved Customer Payments |
|
Direct Deposit |
Failed ACH Transactions (FailedACH) |
|
Employee Commissions, Partner Commissions/Royalties |
Commissions Payable |
|
Estimates |
Estimates |
|
Expense Reports |
Unapproved Expense Reports Advances Paid Accounts Payable When this feature is enabled for the first time, the Accounts Payable (AcctPay) account is created. However, this account is not inactivated or reactivated if the feature check box is cleared and then checked again. |
|
Intercompany Framework |
IC Netting Clearing Account |
|
Intercompany Time and Expense |
If you enabled this feature after April 2014, when you created a qualifying journal entry the system created a single Intercompany Clearing Account of the Type: Other Current Asset. The account was set to the Root Subsidiary and included all child subsidiaries. Adjustment journal entries correctly posted to this new account, and no other currency-locked Intercompany Clearing Accounts were created. If you enabled this feature prior to April 2014, when you created a new adjustment journal entry the system created a new Intercompany Clearing Account (no currency), which became the parent of all other existing clearing accounts. New adjustment journal entries use this parent account, and the existing currency-locked Intercompany Clearing Account remained intact.
Note:
If you edit a transaction that originally posted to the existing currency-locked Intercompany Clearing Account, the GL Impact of that transaction affects that account. |
|
Inbound Shipment Management |
External Inventory In Transit (InvInTransitExt) This account is activated or inactivated when the feature is enabled, or when the feature check box is cleared. |
|
Intercompany Framework |
Netting Clearing Account NetSuite uses this account when you create netting settlements. It is an other current asset type account, and is associated with all subsidiaries. NetSuite balances this account to zero after each netting. NetSuite also balances this account at the consolidated subsidiary level. |
|
Inventory |
Inventory Asset Cost Of Goods Sold |
|
Job Costing and Project Budgeting |
Direct Labor (DirectLabor) Indirect Labor (IndirectLabor) Job Cost Variance (JobCostVariance) These accounts are activated or inactivated when these features are enabled, or when the respective feature check boxes are cleared. |
|
Multi-Location Inventory |
Transfer Orders Inventory In Transit |
|
Multiple Currencies |
After qualifying revaluation transactions, the system generates the Realized Gain/Loss, Unrealized Gain/Loss, Unrealized Matching Gain/Loss, Rounding Gain/Loss accounts.
Note:
Depending on the year in which your NetSuite account was established, you may also have the Exchange Rate Variance account. |
|
Opportunities |
Opportunities |
|
Payroll |
Payroll Adjustments |
|
Payroll Service |
Failed ACH Transactions (FailedACH) This account is activated or inactivated when the feature is enabled, or when the feature check box is cleared. |
|
Purchase Orders |
Purchase Orders |
|
Requisitions |
Requisitions |
|
Return Authorizations |
Return Authorizations |
|
Revenue Commitments |
Unbilled Receivables
Note:
When the Expand Account Lists account preference is enabled, this account may appear in other account lists. Do not select the Unbilled Receivable account from lists. All debits and credits to this account must be system-generated. |
|
Sales Orders |
Sales Orders |
|
Split Tender |
Customer Payment Authorizations (CustAuth) This account is activated or inactivated when this feature is enabled, or when the feature check box is cleared. |
|
Vendor Return Authorizations |
Vendor Return Authorizations Purchases Returned Not Credited |
|
Work Orders |
Work Orders |
Accounts Whose Activation Is Controlled by the System
Activation and inactivation of system-generated accounts is handled automatically by the NetSuite system. The following accounts cannot be inactivated from the Account page:
|
Account Name |
Special Account Type |
|---|---|
|
Accumulated Depreciation |
AccumDeprec |
|
Advances Paid |
AdvPaid |
|
Commissions Payable |
CommPay |
|
Cost of Goods Sold |
COGS |
|
Cumulative Translation Adjustment-Elimination |
CTA-E |
|
Customer Payment Authorizations |
CustAuth |
|
Deferred Expense |
DeferExpense |
|
Deferred Revenue |
DeferRevenue |
|
Deferred Revenue Clearing |
DefRevClearing |
|
Direct Labor |
DirectLabor |
|
Estimates |
Estimate |
|
Exchange Rate Variance |
FxRateVariance |
|
External Inventory in Transit |
InvInTransitExt |
|
Failed ACH Transactions |
FailedACH |
|
Indirect Labor |
IndirectLabor |
|
Inventory |
InvtAsset |
|
Inventory In Transit |
InvInTransit |
|
Inventory Received Not Billed |
RecvNotBill |
|
Inventory Returned Not Credited |
RtnNotCredit |
|
Job Cost Variance |
JobCostVariance |
|
Opportunities |
Opprtnty |
|
Payroll Adjustments |
PayAdjst |
|
PST Expenses ON |
PSTExp |
|
PST Payable ON |
PSTPay |
|
Purchase Orders |
PurchOrd |
|
Realized Gain/Loss |
RealizedERV |
|
Refunds Payable |
RefundPay |
|
Requisitions |
PurchReq |
|
Return Authorizations |
RtnAuth |
|
Revenue Arrangement |
RevArrng |
|
Rounding Gain/Loss |
RndERV |
|
Sales Orders |
SalesOrd |
|
Sales Taxes Payable |
SalesTaxPay |
|
tax accounts -various names |
Tax |
|
Transfer Orders |
TrnfrOrd |
|
Unapproved Customer Payments |
UnappvPymt |
|
Unapproved Expense Reports |
UnappvExpRept |
|
Unbilled Receivable |
UnbilledRec |
|
Undeposited Funds |
UndepFunds |
|
Unrealized Gain/Loss |
UnrERV |
|
Unrealized Matching Gain/Loss |
MatchingUnrERV |
|
Vendor Return Authorizations |
VendAuth |
|
Work Orders |
WorkOrd |