Creating an Ad Hoc Inspection Queue With a Transaction Reference

To create an ad hoc inspection queue with a transaction reference:

1. Go to Quality > On Demand Inspection > Ad Hoc Queues > New.

2. In the Ad Hoc Queue Creation Request page Queue Creation Options section, from the Queue Creation Option list, select With Transaction Reference.

   By default, the inspection queue Status is set to Pending.

3. Complete the Basic Requirements section:

   1. Select an Item to inspect.

   2. Select a preferred quality Specification.

      Alternatively, you can select New to add a new quality specification.

      For more information, see Quality Specifications.

   3. Select an inspection Location.

   4. Select the employee name Assigned To to this inspection queue.

      An email notification is generated and sent to the employee when the inspection queue is generated by assigning an employee.

      The employee name is also displayed in the Quality Specification Context Assigned To column.

4. In the Transaction Options section, select a Transaction Type:

   • Parent Transaction – to generate an inspection with reference to a non-inventory transaction.

     For example, purchase order, sales order, transfer order, work order, vendor return authorization, return authorization, or transfer order.

     Select this option to inspect or reinspect an item before you receive it in inventory.

     Note:

     NetSuite creates an inspection queue for the total quantity of the parent transaction. It does not consider the produced or received quantity.

   • Inventory Transaction – to generate an inspection with reference to an inventory transaction.

     For example, item receipt, item fulfillment, work order completion, or assembly build.

     Select this option to reinspect a completed item receipt or an item with different inspection criteria after rework.

5. Select a Parent Transaction Type or an Inventory Transaction Type to reference from the list.

   The following table describes the Parent Transaction Type that Quality Management references to generate the inspection queue for a specific Inventory Transaction Type.

   Parent Transaction Type	Inventory Transaction Type
   Purchase Order	Item Receipt
   Sales Order	Item Fulfillment
   Work Order	Assembly Build Work Order Completion
   Vendor Return Authorization	Item Fulfillment
   Return Authorization	Item Receipt
   Transfer Order	Item Fulfillment (generated at the source location when the item is shipped) Item Receipt (generated at the destination location when the item is received)

6. Enter the parent or inventory transaction type’s Document Number.

7. (Optional) To reference the lot or serial number for tablet inspection, enter an incoming or a supplier lot or serial number in the Reference Lot/Serial Number field.

   This field is available if you select Purchase Order, Work Order, or Return Authorization as the Parent Transaction Type.

8. Click Save.

   After you save the record, NetSuite creates the ad hoc inspection queue and sets its Status to Complete.

   To view the updated status, refresh the Ad Hoc Queue Creation Request record. You can then report the inspection queue in the tablet interface.

   If the status of your inspection queue is Error, see Viewing an Ad Hoc Inspection Queue Error Message.

   Tip:

   To view the Status and Queue ID columns for your list of ad hoc inspection queues, go to Quality > Data Collection > Ad Hoc Queues.

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