Creating an Expense Item
Use the following procedure to create an expense item.
To create an expense item:
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Go to Lists > Accounting > Items > New.
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Click Expense in the Item Type column.
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Enter a name for your item.
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On the Accounting subtab, in the Expense Account field, select an expense account for this item.
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Check the Taxable if you want to charge tax on this expense item.
If you also use Advance Taxes, in the Tax Schedule field, select a tax schedule for this item.
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Click Save.
You can add your new expense items to existing expense categories or you can create new expense categories. For more information, see Creating an Expense Category.