About Types of Rules

Based on your business screnario, create the type of rule that matches your requirement.

The following table describes the types of rules supported by Account Reconciliation. These types are applicable to global rules, format rules, and profile rules.

Table 6-1 Types of Rules

Type of Rule Description Rerun Rule Examples
Auto Approve Reconciliation

Automatically completes specified approvals only if specified conditions have been met.

When conditions are satisfied, the specified reviewer levels are marked complete, and workflow progresses to the next level, or the workflow is closed if no additional review levels exist.

 Yes

Examples of conditions that could apply to this rule:

  • The balance is outside a specified range.

  • The balance fluctuates more than a specified amount or percentage from some prior period.

  • The prior reconciliation has transactions or other conditions meeting specified criteria.

  • Attributes have specified values (including calculated attributes).
Auto Submit Reconciliation

Automatically submits a reconciliation if specified conditions are met. Runs when Reconciliation status changes to Open with Preparer.

When conditions are satisfied, the preparer level is marked as complete and, the workflow progresses to the review level or the workflow is closed if no additional review levels exist.

This rule is also run if a reconciliation is Open with Preparer and has transactions that are either carried forward from a prior period (copy forward manually or copy transactions from prior period rules) or loaded through Data Integration.

 Yes

Examples of conditions that could apply to this rule:

  • The balance is outside a specified range.

  • The balance fluctuates more than a specified amount or percentage from some prior period.

  • The prior reconciliation has transactions or other conditions meeting specified criteria.

  • Attributes have specified values (including calculated attributes).
Prevent Reconciliation Approval Prevents approval of a reconciliation based on attribute values, or other characteristics. No  
Prevent Reconciliation Submission Prevents submission of a reconciliation based on attribute values, or other characteristics. No  
Require Reconciliation Attachment Prevents submission of a reconciliation if an attachment has not been added to the main attachments section of the reconciliation; conditions may be established based on attribute values, or other characteristics that specify when the attachment is required. No  
Prevent Reconciliation Rejection Prevents rejection by a reviewer under certain conditions. This rules runs when a Reviewer click Reject. No  
Send Email on Update

Sends emails when a reconciliation is saved based on certain conditions being met.

Note: This rule is designed to be run when a user takes an action on a reconciliation such as setting attributes, not for actions on the reconciliation that happen outside the Actions dialog such as resetting dates.

No  
Set Attribute Value

Sets an attribute's value based on the filter condition specified in the rule definition. This rule enables rules to be configured for standard attributes.

Attribute values can be set using one of the following methods:

  • assign a specified value
  • copy the value of the custom attribute, predicted attribute, balance attribute, or calculated attribute

The Set Attribute Value rule can be used to set the values of multiple attributes using a single rule.

 Yes

For example, set the Preparer Duration based on the period frequency. The rule configuration supports when to set the value: "Before profile is copied to the period".

Create Alert Creates an alert and assigns it, as specified by the rule definition. No  

See Order of Precedence for Auto Reconciliation and Rules.