Get to Know the Assets Page

5 Get to Know the Assets Page

Your Assets view is where you manage all the digital assets and content items you need for projects. The features available on the Assets page differ depending on whether you are viewing a digital asset repository or a business asset repository. Digital asset repositories support publishing and translation. This topic describes the Assets page for a digital asset repository.

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To get started, click Assets in the left navigation menu.

Callout	Description
1	Click to hide or show the filter panel. Hiding the panel gives you more room for viewing assets in the content area.
2	Select the repository to use from the drop-down list next to the filter icon.
3	Search for assets using tags or keywords. If smart content is enabled on the repository, after you enter a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search.
4	By default, you see filters for filtering the assets in the repository by collection, channel, language, media group, asset type, and status. You might see additional filter tabs: Categories—If a taxonomy is associated with the selected repository, you can filter by categories on the Categories tab. Taxonomies provide a hierarchical, folder-like structure of categories. Fields—You can search for standard property values (for example, created by or description) or attribute values from custom asset types on the Fields tab.
5	Filter by collection, channel, or by language. If you choose a specific collection, for example, you will see only those content items and digital assets that are in that collection. If you leave these options set to All, you’ll see all the assets in the repository you chose to use. If an asset in an asset repository is translated into multiple languages, one asset is considered the “master” and the other translated versions are considered secondary. When you filter for a specific language, an asset may be returned in your results that doesn’t appear to be in that language. However, there may be a secondary version in that language.
6	Filter by media group, for example, images, documents, or content items.
7	Filter by the type of asset. You see all the asset types available in the selected repository.
8	Filter by color. If smart content is enabled on the repository, you can filter images by color, selecting up to five colors.
9	Filter by status. You can filter by the following status types: approval, publishing, categorization, workflow, lock, collection, or channel target.
10	The menu at the top of the page lists the actions you can take in the repository: Add: You can add files into the repository from your computer or files that are already stored in your Documents cloud account or, if your administrator has enabled cloud storage integration, from a third-party cloud storage provider. Create: You can also create a content item by clicking Create and then selecting a content type to use from the list. More Actions: Click More Actions to see additional views of the repository: Scheduled Publishing, Publishing Jobs, Translation Jobs, Collections, Content Analytics, Archived Assets, and Workflow Tasks (if workflows are associated with the asset repository you're viewing). : The sidebar panel is described below as it shows asset-specific information after selecting an asset.
11	After you select at least one asset, the actions bar above the assets shows the actions you can take on the selected assets. Depending on what you select, different actions will be available. If you don't see all the actions, click More. (View)—View the selected asset. (Edit)—Edit the selected asset. For image or Video Plus assets, you can edit the media or the attributes. For video assets, you can also view subtitles. (Upload New Version)—Upload a new version of the selected digital asset. (Download)—Download a selected asset and store it for use on your local computer. (Copy)—Copy the selected content items. (Copy To)—Copy the selected assets to another repository. (Check for Updates)—Check if the digital asset has updates in the linked Documents file. Languages—Manage languages in a slide-out panel listing all the current translations for an asset and their status, or add a language to an individual asset by completing the content form (showing the fields from the asset type) in the new language. Lock/Unlock—Lock or unlock the selected assets and, optionally, their dependents. Publish—Publish the selected assets now or schedule publishing for a future date and time. Workflow—You can review assets with basic out-of-the-box approve/reject workflow, or, if configured, you might be able to take advantage of workflow from Oracle Integration. Find—Find visually similar assets to selected digital assets, or find assets categorized similarly to selected assets. Convert—Convert a digital asset from an out-of-the-box digital asset type (Image, Video, Video Plus, or File) to a custom digital asset type. Sidebar or —Open the sidebar to view additional information about the selected assets: Analytics Categories Channels Conversation Inventory Properties (including activity and previous versions) Tags and Collections Workflows (Archive)—Archive the selected assets. (Delete)—Delete the selected assets.
12	You can sort the assets in your view by relevance, name, or by the last date they were updated. You can also toggle between grid view (), table view (), and performance view (). In table view, you can select which columns you'd like to see by clicking .
13	If the asset is a content item, it might be translated. A list of translated versions is shown when you select the drop-down arrow next to the translation notation on the content item tile. To view all the languages associated with an item, select the item and click Languages. A slide-out panel opens, showing you the translated versions of that asset.
14	Each asset tile shows details about the asset. You see the following information: A preview of the asset. A list of the asset's languages (described previously). The asset status: Published Approved Rejected Draft Not ready for use (asset includes required fields that haven't been completed) Translated In Review The asset name. Click the name to view the asset. The asset version. Click the version to see the asset's activity history. When the asset was last updated. The asset type associated with the asset. If a digital asset has been added from Documents, you see . If the asset has an associated conversation, you see . Click the icon to view the conversation. If the asset has been recategorized, you see . You must publish the asset for the category changes to appear in publishing channels. If the asset is locked, you see . If the asset is scheduled to be published, you see . If the asset is in workflow, you see . An icon to download the digital asset (, not shown for content items).
15	Click the arrow to expand navigation to show text for the menu options in the navigation menu or collapse it to show an icon-only navigation menu. Collapsing the menu gives you more room for viewing assets in the content area.