Suggestion/Receipt/Order Details Subform

You use the Suggestion/Receipt/Orders Details subform to manage the receipts/orders that have been suggested for the invoice line. You can also use this form to manually suggest receipts/orders for the invoice line.

The Voucher Match Process Workbench program displays the Suggestion/Receipt/Orders Details subform when you:

Select records on the Selected Invoices subform for which the Review Suggestion/Receipt/Orders invoice action is valid.
Select the Review Suggestion/Receipt/Orders invoice action and then click the Go button on the Selected Invoices subform.
Select the link in the EDI Invoice field.

The Suggestion/Receipt/Orders Details subform displays the receipts/orders for the invoice lines that you selected in the Selected Invoices subform. If you selected multiple records on the Selected Invoices subform, the Suggestion/Receipt/Orders Details subform displays the receipt/order information for the first selection. The receipts/orders that the system displays are limited to those that pass validations that make them eligible for matching to the invoice. For example, if you specify in the processing options to omit certain line types, receipt/order lines with those line types do not appear on the form. Likewise, if you specify in the supplier master record that the purchase order information is required for matching, the system displays only records for which the purchase order information on the invoice line and receipt lines are the same.

The Suggestion/Receipt/Orders Details form includes fields for the invoice amount, receipts/orders total, and variance. Use these fields to determine whether the selected receipts/orders can be matched to the invoice line. As you select receipts/orders for unprocessed invoice lines, remove selections, or reject suggested receipts/orders, the system changes the values in the fields so that you can track whether the invoice and receipt lines match.

Note: (Release 9.2 Update) For the processing of the invoice fee lines, the system changes the Invoice Amount field in the header of the Suggestion/Receipt/Orders Details subform to Invoice Fee Amount, and hides the Receipts/Orders Total and Variance fields. The only action applicable while working with the invoice fee lines is Perform Match, so the system disables all other actions on the form when you select invoice fee lines.

You can use the Previous and Next buttons to move between multiple invoice records if you selected multiple records on the Selected Invoices form. The Previous, Next, and Return buttons are not labeled, but you can see the name of the button if you place your cursor over the buttons. You can use the Return button to close the Suggestion/Receipt/Order Details subform and to go back to the Selected Invoices subform.

Note:

You must use the Return button to go back to the Selected Invoices form. If you merely expand the Selected Invoices form, the system prevents you from taking an action unless all actions on the Suggestion/Receipt/Order Detail subform are complete.

You select records on the Suggestion/Receipt/Order Details subform and then select an action. This table lists the actions that you can perform for the records on the Suggestion/Receipt/Order Details subform and the invoice match status that enables the action.

Note: The User Actions in the following table is applicable for Voucher Match Automation UBE for Automation Rule 01 - 06.

User Action	Invoice Match Status Before Action	Result
Manually suggest	Blank (unprocessed)	After you select receipts on the Receipts Detail form, you click the Manual Suggest button. The system creates a suggestion for the selected records according to the automation rule, processing options, supplier setup, and other factors. The process updates the invoice match status in the F0411Z1T table to 1 (suggested). The process type in the F0411Z1 table remains 1 (newly added or unmatched).
Automatically suggest	Blank (unprocessed)	When you click the Automatic Suggest button, the process creates suggestions for the selected invoice lines using the same logic and validations that it uses when you run the batch process. The suggested matches then appear on the Select Receipts subform. You cannot manually select the receipts; they are displayed for information purposes only. Note that after you use this action, you must approve, reject, or clear the suggested match to continue processing the suggestion. The process updates the invoice match status in the F0411Z1T table to 1 (suggested). The process type in the F0411Z1 table remains 1 (newly added or unmatched). When you select the Automatically Suggest option, and if you have opted to generate a single voucher for an invoice, the system finds matches and creates suggestions for the invoice lines. If the system does not find matches for any invoice lines, all of the invoice lines remain in the Unprocessed status. To generate a single voucher for an invoice, you must ensure that supplier, company, automation rule, currency code-from, currency mode and base currency are the same for all the invoice lines of the invoice. If there is a mismatch in the invoice lines, the system does not process the invoice.
Perform match	3 (approved)	When you click the Perform Match button, the process completes the match of the invoice and receipt and: Updates or creates the records in the F0411, F0911, and F43121 tables. Updates the invoice match status in the F0411Z1T table to 4 (matched after suggestion). Updates the process type in the F0411Z1 table to 4 (matched). When you select the Perform Match option, and if you have opted to generate a single voucher for an invoice, the system processes all of the lines of that invoice. The system creates or re-distributes vouchers for that invoice with a single voucher document with multiple pay items.
Approve all suggestions	1 (suggested)	When you select the Approve All Suggestions action on the Suggestion/Receipt Details form, the system updates the invoice status in the F0411Z1T table to 3 (approved). Note that the system applies the action to all receipt lines approved for the invoice, not just the line that you select. When you select the Approve All Suggestions option, and if you have opted to generate a single voucher for an invoice, the system approves the suggestion when all of the lines of that invoice are suggested.
Reject all suggestions	1 (suggested)	When you select the Reject All Suggestions action on the Suggestion/Receipt Details form, the system updates the invoice match status in the F0411Z1T table to 2 (rejected). Note that the system applies the action to all receipt lines associated with the invoice, not just the line that you select. The system retains the record reservation for the receipt lines that were suggested for the invoice. You cannot create suggestions or match the receipt lines to other invoices unless you clear the suggestions. Before you can process a suggestion or match for an invoice line for which you have rejected the suggestions, you must either: Clear all suggestions When you clear the suggestions, the process makes the receipt lines available for matching to other invoice lines. After you clear the suggestions, you must manually or automatically create new suggestions. Approve all suggestions If you approve a suggestion after you reject it, the system retains the record reservation and enables you to complete the match. When you select the Reject All Suggestions option for a Suggested invoice line, and if you have opted to generate a single voucher for an invoice, the system rejects the suggestion for that invoice line. When you select an Approved invoice line, the system rejects the suggestions for that invoice line and rest of the lines in that invoice changes to Suggested status.
Clear all suggestions	1 (suggested) 2 (rejected) 3 (approved)	When you select receipts on the Suggestion/Receipt Details form and then select the Clear All Suggestions action, the system: Removes the record reservation for receipts that were associated with the invoice line. If the invoice line has a status of Approved, Rejected, or Suggested, updates the invoice status in the F0411Z1T table to blank (unprocessed). Note that the system applies the action to all receipt lines associated with the invoice, not just the line that you select. When you select the Clear All Suggestions option for a Suggested or Rejected invoice line, and if you have opted to generate a single voucher for the invoice, the system clears the suggestion for that invoice line. When you select an approved invoice line, the system clears the suggestions for that invoice line and rest of the lines in that invoice changes to the Suggested status.
Remove selected receipts	blank	When you select receipts on the Suggestion/Receipt Details form and then select the Remove Suggested Receipts action, the system removes the selected receipts from the grid area and makes the receipt line available for matching to a different invoice line.

Note: (Release 9.2 Update) The User Actions in the following table is applicable for Voucher Match Automation UBE for Automation Rule 07, 08, and 09.

User Action	Invoice Match Status Before Action	Result
Automatic Select	Blank (unprocessed)	When you click the Automatic Select button, the process selects invoice lines using the same logic and validations that it uses when you run the batch process. Selected records are shown on the grid for further action. You can use this action to remove line, remove all lines or perform match to continue processing the selected order and invoice. When you select the Automatically Select option, and if you have opted to generate a single voucher for an invoice, the system finds matches and creates the invoice lines. If the system does not find matches for any invoice lines, all of the invoice lines remain in the Unprocessed status. To generate a single order for an invoice, you must ensure that supplier, company, automation rule, currency code-from, currency mode and base currency are the same for all the invoice lines of the invoice. If there is a mismatch in the invoice lines, the system does not process the invoice.
Perform Match	Blank (unprocessed)	When you click the Perform Match button, the process completes the match of the invoice and orders and: Updates or creates the records in the F0411, F0911, and F4311 tables. Updates the invoice match status in the F0411Z1T table to 5 (matched after suggestion). Updates the process type in the F0411Z1 table to 4 (matched). When you select the Perform Match option, and if you have opted to generate a single voucher for an invoice, the system processes all of the lines of that invoice. The system creates or re-distributes vouchers for that invoice with a single voucher document with multiple pay items.
Remove Line	Blank (unprocessed)	When you select orders on the Suggestion/Receipt/Orders Details form and then select the Remove Line action, the system removes the selected order from the grid area and makes the order line available for matching to a different invoice line.
Remove all Lines	Blank (unprocessed)	When you select orders on the Suggestion/Receipt/Orders Details form and then select the Remove All Lines action, the system removes the record reservation for orders that were associated with the invoice line. Note that the system applies the action to all order lines associated with the invoice, not just the line that you select.