Understanding Spanish Draft Origination

The draft process begins when you originate (print) a draft. The draft shows the amount to be paid, the due date, and information about the underlying liabilities (invoices).

The first step in draft origination is grouping invoices for drafts. You use the Invoice Group by Draft program (R03B5052) to group invoices for drafts.

The Invoice Group by Draft program groups open invoices from the F03B11 table by either customer number or payor number; and by company, currency code, and net due date. You can also use detail mode to group each invoice pay item with the same net due date on one draft.

For each group, the program assigns the draft number of the draft as a control number. The program also produces a report that includes a total for each group of invoices. This total is the amount of the draft.

The system processes only invoices that have an open amount and that have an empty Control/Statement field (CTL) in the F03B11 table. The system excludes invoices with record types R1, R5, or RU, as well as invoices for customers who have a Send Invoice To (SITO) value of N for Company 00000 in the Customer Master by Line of Business table (F03012).

Note: You must group records in the Invoice Group by Draft program in the same way that you process records in the Print Drafts from Invoices program. For example, if you set the processing options on the Invoice Group by Draft program to group by customer, you must also set the processing options on the Print Drafts from Invoices program to process by customer. If you specify the Print Drafts with Invoices program in the processing options of the Invoice Group by Draft program, the processing option value for grouping does not get passed from the Invoice Group by Draft program to the Print Drafts with Invoices program. You must set up matching processing options for both programs.