Understanding Unapplied Receipts

The easiest, quickest method of recognizing cash for the business and crediting the customer's account is to enter unapplied receipts. This type of receipt enables you to immediately enter the money you receive into the system, which helps you determine the current cash position. Entering unapplied receipts enables you to apply a receipt to a customer's account without applying it to a specific invoice or group of invoices. For example, you might want to include the receipt in the daily bank deposit and apply it later to the appropriate invoices.

When you enter an unapplied receipt, the system creates a record in each of these tables:

Table	Usage
F03B11	The invoice record for the unapplied receipt. Because a receipt document cannot exist in the system by itself and must be associated to some invoice record, the system generates an invoice record for the unapplied receipt and assigns it a document type RU. The invoice record for the unapplied receipt has these characteristics: It establishes an audit trail to the receipt payment ID. It is expressed as a credit amount. It has a batch type of RB. It contains a posting status of D (posted). The posted codes for the receipt records in the F03B13 table and the F03B14 table remain blank until the receipt is posted.
F03B13	The receipt record for the transaction.
F03B14	The receipt record that is associated with the invoice that it pays. Unapplied receipt (RU), chargeback (RB), and deduction (R5) invoice records, which are generated from the receipt application, have a corresponding detail record that is used for posting purposes. The system creates the invoice records (F03B11) with a posting status of D. You must post the receipt records (F03B14) to update the general ledger.

Table

Usage

F03B11

The invoice record for the unapplied receipt. Because a receipt document cannot exist in the system by itself and must be associated to some invoice record, the system generates an invoice record for the unapplied receipt and assigns it a document type RU.

The invoice record for the unapplied receipt has these characteristics:

It establishes an audit trail to the receipt payment ID.
It is expressed as a credit amount.
It has a batch type of RB.
It contains a posting status of D (posted). The posted codes for the receipt records in the F03B13 table and the F03B14 table remain blank until the receipt is posted.

F03B13

The receipt record for the transaction.

F03B14

The receipt record that is associated with the invoice that it pays.

Unapplied receipt (RU), chargeback (RB), and deduction (R5) invoice records, which are generated from the receipt application, have a corresponding detail record that is used for posting purposes. The system creates the invoice records (F03B11) with a posting status of D. You must post the receipt records (F03B14) to update the general ledger.

The unapplied receipt remains open until you apply it to the appropriate invoices.

After you enter unapplied receipts, you must post them. When you post unapplied receipts, the system debits the bank account and credits the A/R trade account associated with the AAI item RCUC, unless you override the Unapplied G/L Offset field on the receipt or specify to use the G/L offset that is set up on the customer master record.

You can also use Speed Receipts Entry program (P03B0001) to enter unapplied receipts. It provides a faster way to enter one or more unapplied receipts. However, you cannot use this program to revise, apply, or delete an unapplied receipt. To apply, revise, or delete an unapplied receipt, you must use the Standard Receipts Entry program (P03102).